COD Technical Reference

Volume III – Pell Grant Phase-In Participant Technical Reference

Table of Contents

Section 1 – Pell Grant Phase-In Participant Implementation Guide .........................III – 1 - 1

Overview..................................................................................................................III – 1 – 1
Award Year Specific Information ...........................................................................III – 1 – 2
Message Class Table ..................................................................................III – 1 – 2
Yearly Parameters ......................................................................................III – 1 – 2
Pell Payment Tables...................................................................................III – 1 – 3
Cycle Processing......................................................................................................III – 1 – 4
Edit Codes................................................................................................................III – 1 – 6
Originations .............................................................................................................III – 1 – 7
2003-2004 Origination Modifications ......................................................III – 1 – 7
Pell Verification Status Codes ..................................................................III – 1 – 7
Origination Records ..................................................................................III – 1 – 8
Submitting Origination Records ...............................................................III – 1 – 9
Origination Acknowledgement Records.................................................III – 1 – 10
Origination Examples/Scenarios ............................................................III – 1 – 11
Submitting a Change to an Existing Origination Record .......................III – 1 – 14
Disbursements........................................................................................................III – 1 – 15
Pell Positive Disbursements after Deadline............................................III – 1 – 15
Disbursement Records ............................................................................III – 1 – 16
Disbursement Acknowledgement Records .............................................III – 1 – 17
Changes to Disbursement Record Information.......................................III – 1 – 17
School Changes to Disbursement Information.......................................III – 1 – 17
Calculation Examples/Scenarios ............................................................III – 1 – 18
Pell Grant Processing.............................................................................................III – 1 – 19
Deobligation of Funds due to Verification ‘W’......................................III – 1 – 19
Data Request Records .............................................................................III – 1 – 21
Electronic Statement of Account (ESOA)..............................................III – 1 – 23
Reports ....................................................................................................III – 1 – 24

Section 2 – Pell Grant Phase-In Participant Message Classes...................................III – 2 – 1

Pell Grant Phase-In Participant Message Classes....................................................III – 2 – 1

Section 3 – Pell Grant Fixed-Length Record Layouts................................................III – 3 – 1

Pell Grant Record Layouts.......................................................................................III – 3 – 1
Grant Batch Header Record ........................................................................III – 3 – 1

April 2003 (2003-2004) COD Technical Reference Page III - i

Volume III – Pell Grant Phase-In Participant Technical Reference
 Grant Batch Trailer Record .........................................................................III – 3 – 4
Origination Record ......................................................................................III – 3 – 6
Origination Acknowledgement Record.....................................................III – 3 – 17
Disbursement Record ................................................................................III – 3 – 29
Disbursement Acknowledgement Record .................................................III – 3 – 31

Section 4 – Pell Grant Phase-In Participant Edit Codes and Descriptions ..............III – 4 – 1
Introduction..............................................................................................................III – 4 – 1
Batch Edit/Reject Codes ..........................................................................................III – 4 – 3
Origination Edit/Reject Codes ...............................................................................III – 4 – 12
Disbursement Edit/Reject Codes ...........................................................................III – 4 – 34
Data Request Edits/Reject Codes ..........................................................................III – 4 – 46

April 2003 (2003-2004) COD Technical Reference Page III - ii

Volume III – Pell Grant Phase-In Participant Technical Reference