COD Technical Reference

Volume V – Direct Loan & Pell Grant

Combination System Supplement
Table of Contents

Section 1 - Combination System Implementation Guide ..............................................V - 1 - 1

Overview....................................................................................................................V - 1 - 1
What it Means to Be a Combination User ..................................................V - 1 - 2
Organization of this Guide..........................................................................V - 1 - 3
Changes to EDExpress for the COD System.............................................................V - 1 - 4
Business Rules ...........................................................................................................V - 1 - 7
Ancillary Services.......................................................................................V - 1 - 7
MPN and Disclosure Statement ..................................................................V - 1 - 9
System Options ........................................................................................................V - 1 - 16
EDExpress for Windows...........................................................................V - 1 - 16
Combination EDExpress/Custom System ................................................V - 1 - 18
Interface with Other Software Systems on Campus .................................V - 1 - 18
Benefits to Using EDExpress....................................................................V - 1 - 18
PC Requirements for EDExpress..............................................................V - 1 - 19
The Basic Process for Combination Systems ..........................................................V - 1 - 20
Combination System Record Layouts .....................................................................V - 1 - 22
Imports ......................................................................................................V - 1 - 22
Direct Loan ...............................................................................................V - 1 - 27
Pell ............................................................................................................V - 1 - 36
File Formats ..............................................................................................V - 1 - 38
Exporting Pell and/or Direct Loan data to your External Systems...........V - 1 - 40
The Query Function ..................................................................................V - 1 - 43
Query Examples........................................................................................V - 1 - 44
Combination System Edits.......................................................................................V - 1 - 47
Example End-of-Edits and Resolution Steps............................................V - 1 - 47
Combination System Message Classes....................................................................V - 1 - 52
How to Read the Message Class Tables in Section 2 ...............................V - 1 - 52
Documents (Batches) ................................................................................V - 1 - 53

Section 2 - Combination System Message Classes .........................................................V - 2 - 1

Overview....................................................................................................................V - 2 - 1
Direct Loan Message Classes ....................................................................................V - 2 - 2
Pell Grant Message Classes .......................................................................................V - 2 - 3

September 2003 (2003-2004) COD Technical Reference Page V-i

Volume V – Direct Loan & Pell Grant Combination System Supplement
Section 3 - Combination System Record Layouts..........................................................V - 3 - 1
Direct Loan Combination Layouts.............................................................................V - 3 - 1
Direct Loan External Import Loan Origination Add File .............................V - 3 - 1
Direct Loan External Import Change Record ............................................ V - 3 - 15
Direct Loan, Loan Origination Export Import Change Field Numbers
Sorted by Field Name Alphabetically .........................................................V - 3 - 19
Direct Loan, Loan Origination External Import Change Field Numbers
Sorted by DL Change Number....................................................................V - 3 - 30
Direct Loan External Export .......................................................................V - 3 - 42
Entrance Counseling Results.......................................................................V - 3 - 65
Exit Counseling Results ..............................................................................V - 3 - 66
Pell Grant Combination Layouts .............................................................................V - 3 - 76
Pell Grant External Origination Add/Change Record .................................V - 3 - 76
Pell Grant External Disbursement Add/Change Record..............................V - 3 - 85

Section 4 - Combination System Edits ............................................................................V - 4 - 1

Direct Loan EDExpress Edits ....................................................................................V - 4 - 1
Pell Grant Full Participant EDExpress Edits ...........................................................V - 4 - 22

September 2003 (2003-2004) COD Technical Reference Page V-ii

Volume V – Direct Loan & Pell Grant Combination System Supplement