DEI GRATIA SCHOOL I Introduction

AUTOMATED ENROLMENT SYSTEM

Slow enrolment process is a situation that everyone hates and also a problem especially for parents and students. This problem often times happen every enrolment season and this only shows the slow progress and development of the school as well , Thus researchers conceived this idea to make the enrolment process better through the use of AUTOMATED ENROLMENT SYSTEM that uses modern technology for easier and faster way of enrolling as an answer to the said problem. In this system, a person can officially join the institution without hustle. 1.1 History of the school

DEI GRATIA SCHOOL was established in 1998 as Dei Gratia Learning Center. It is a non-secretarian institution started at 20 students enrolled for Nursery & Kindergarten handled by the principal herself, Mrs. Gemma C. Cartel. By the Grace of God, on its second year, the progress and development of the school occurred. And through the demand of the parents to have its Elementary level, God permits. Its popularity began to flourish little by little. The number of teachers and students increased. Dei Gratia School was duly recognized by the Department of Education under Government Recognition Nos. K-033, E-036 s. 2003 and (R-IVA) 023 s. 2005. Now, at its continuing year of expanding and hard work, it reached the point that it became popular and successful in all aspects. Due to community demand, through the years of Service and Excellence for Basic Education, HIGH SCHOOL DEPARTMENT is now at its peak. It also conforming with Special

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DEI GRATIA SCHOOL

AUTOMATED ENROLMENT SYSTEM

Curriculum which involve in Personality Development, Theatre Arts, Speech Therapy and Campus Journalism. Dei Gratia School is also involved with the Band now known as The DGSDXB (Drum and Xylophone Band) and preparing to compete with other school bands.

At present, a new building has been built. This new building provided classrooms for the High School Department. And hope to build more expansions for the years to come.
1.2 Mission and Vision

To provide skills, habits, values and attitudes that will make a student a well-balanced individual, a responsive and productive member of the community. Dei Gratia opportunities for the youth to know Christ and love in himself and others. To facilitate students self-direction and self-reliance with sense of individual and social responsibility. To enhance teachers competencies and knowledge, to bring about effectiveness, efficiency and excellence towards achieving goal of quality education.

II Statement of the Problem

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DEI GRATIA SCHOOL

AUTOMATED ENROLMENT SYSTEM

2.1 Technical Feasibility The knowledge of the client on how to operate the new enrolment system is limited. Our client may dont have the knowledge in using our system. 2.2 Economical Feasibility Because of their limited budget for the improvement of the school, they can`t afford to purchase a new software or program for their enrolment system. 2.3 Operational Feasibility There`s a possibility that our client will not be satisfied with our software, and probably they would not support us. 2.4 Legal Feasibility There is no such problem in terms of the legality of the school; the school owner has its complete permits for operating the school.

III Recommendation Our proponents recommend to the school

3.1 Technical Feasibility Our proponents are responsible to teach our client on how to operate the proposed system. 3.2 Economical Feasibility We are willing to lend our system for them to test the effectiveness of the proposed system for the school assurance.

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DEI GRATIA SCHOOL

AUTOMATED ENROLMENT SYSTEM

3.3 Operational Feasibility

3.4 Legal Feasibility Solution IV Conclusion Based on our observations, It is feasible for the school to have an AUTOMATED ENROLMENT SYSTEM because they have the budget to purchase our system, they also have the facilities and equipment for the system and they have agreed to the terms and conditions of the product.

DATACOM INSTITUTE OF COMPUTER TECHNOLOGY

DEI GRATIA SCHOOL

AUTOMATED ENROLMENT SYSTEM

Questionnaires: 1. History of the school DEI GRATIA SCHOOL was established in 1998 as Dei Gratia Learning Center. It is a non-secretarian institution started at 20 students enrolled for Nursery & Kindergarten handled by the principal herself, Mrs. Gemma C. Cartel. By the Grace of God, on its second year, the progress and development of the school occurred. And through the demand of the parents to have its Elementary level , God permits. Its popularity began to flourish little by little. The number of teachers and students increased. Dei Gratia School was duly recognized by the Department of Education under Government Recognition Nos. K-033, E-036 s. 2003 and (R-IVA) 023 s. 2005. Now, at its continuing year of expanding and hard work, it reached the point that it became popular and successful in all aspects. Due to community demand, through the years of Service and Excellence for Basic Education, HIGH SCHOOL DEPARTMENT is now at its peak. It also conforming with Special Curriculum which involve in Personality Development, Theatre Arts, Speech Therapy and Campus Journalism. Dei Gratia School is also involved with the Band now known as The DGS-DXB (Drum and Xylophone Band) and preparing to compete with other school bands. At present, a new building has been built. This new building provided classrooms for the High School Department. And hope to build more expansions for the years to come by the Grace of God. TO GOD BE THE GLORY!
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DEI GRATIA SCHOOL

AUTOMATED ENROLMENT SYSTEM

2. What is the mission of the school? To provide skills, habits, values and attitudes that will make a student a well-balanced individual, a responsive and productive member of the community. 3. What is the vision of the school? Dei Gratia opportunities for the youth to know Christ and love in himself and others. To facilitate students self-direction and self-reliance with sense of individual and social responsibility. To enhance teachers competencies and knowledge, to bring about effectiveness, efficiency and excellence towards achieving goal of quality education.

4. What is the school`s philosophy? Dei Gratia School strives to fully develop each student`s academic, physical and moral spiritual gifts and talents. Dei Gratia School is a child friendly a warm and welcoming community, building family faith and academic excellence.

5. What are the requirements needed upon enrolling in the school? I. Transferees: a. Report card (form 138) b. Birth certificate c. Certificate of good and moral character d. Entrance test

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DEI GRATIA SCHOOL

AUTOMATED ENROLMENT SYSTEM

e. One 1x1 ID picture with name at the back II. Regular a. Report card (form 138) b. One ID picture (1x1) III. Incoming high school a. Refer to #5 (a) IV. Incoming grade school a. Refer to #5 (a) V. Incoming pre school a. Birth certificate b. ID picture (1x1) VI. Scholar ship program a. EVS (Educational Voucher System) b. ESC (Educational Service Contracting) 6. Payments I. Cash a. Spot Cash Basis Registration/ miscellaneous and tuition fees payable upon enrolment. II. Instalment a. Semi-Annual Basis b. Quarterly Basis

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AUTOMATED ENROLMENT SYSTEM

c. Monthly Basis III. Penalties a. None IV. Promissory notes Promissory notes should be submitted to the Office of the Pricipal at least three days before the examination date.

7. Schedule I. Pre school a. Kinder b. Preparatory II. Grade school a. A.M. Session b. P.M. Session III. High school a. 7:00 4:00 P.M. 8. Insurance conditions 7 12:00 P.M. 1 5:00 P.M. 8 11 A.M. 1 3:30 P.M.

9. School facilities and its function I. II. Well ventilated classrooms Functional library

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DEI GRATIA SCHOOL

AUTOMATED ENROLMENT SYSTEM

III. IV. V. VI.

Functional library room TLE room Canteen Home Economics room

10. School events and activities I. II. III. IV. V. VI. VII. VIII. IX. X. Intramurals School presentations Foundation day Parades Promenade Teachers day Christmas party Any school / Academic programs Educational tour Graduation / Recognition Day

11. What are the common problems you encounter using your current system? Slow process of Enrolment

12. How you handle those problems? -

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DEI GRATIA SCHOOL

AUTOMATED ENROLMENT SYSTEM

Questionnaires: 1. History of the school

2. What is the mission of the school?

3. What is the vision of the school?

4. What is the school`s philosophy?

5. What are the requirements needed upon enrolling in the school? I. Transferees:

II.

Regular

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DEI GRATIA SCHOOL

AUTOMATED ENROLMENT SYSTEM

III.

Incoming high school

IV.

Incoming grade school

V.

Incoming pre school

VI.

Scholar ship program

6. Payments I. Cash

II.

Instalment

III.

Penalties

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DEI GRATIA SCHOOL

AUTOMATED ENROLMENT SYSTEM Promissory notes

IV.

7. Schedule I. Pre school

II.

Grade school

III.

High school

8. Insurance conditions

9. School facilities and its function

10. School events and activities

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DEI GRATIA SCHOOL

AUTOMATED ENROLMENT SYSTEM

11. What are the common problems you encounter using your current system?

12. How you handle those problems?

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