Interfacing with the General Ledger

Richard Byrom Oracle Applications Consultant

13th Cheque Payroll Seminar 12th December 2001

Agenda

Set of Books Standard Oracle Interfaces Payroll Interfaces Applications Desktop Integrator

Set of Books

In order to determine what information is required to be interfaced into the General Ledger the infrastructure of the General Ledger/ Set of Books needs to be understood

Set of Books
A set of books consists of a chart of accounts structure, an accounting calendar, and a functional currency.

Set of books

Chart of accounts structure

Functional currency Accounting calendar

Chart of Accounts Structure

Define a flexible chart of accounts structure: Create up to 32 segments of up to 25 characters per segment. Define each segment name and the order in which it appears. Attach a list of valid values to each segment.

Chart of Accounts examples

Tailor your account structure for your industry and reporting requirements. Choose the number of segments, as well as the length, name, and order of each segment. Examples:
Manufacturing: XX XXXXXX Company Cost Center XX XX XX XXX Account Product Product Line Sub account

News Distribution: XX XXXXX XXX XXX XX Division Account Region Story Distribution

Project Oriented: XXX XXXXX XXX XXXX XX Company Account Department Project Project Type

Multiple books for multiple companies

Each corporation may include multiple sets of books. Each set of books may include multiple companies and/or divisions.
Corporation

Sets of books Companies

Divisions

Standard Oracle Interfaces

Import journal entries from feeder systems
Third Party Systems - Billing, Banking etc.
Oracle Sub-ledgers - AP, AR,Payroll

Includes statistical information - airtime, customers

Review journal import data Correct and delete journal import data

Interface Overview
Create journals in feeder systems and upload them to Oracle General Ledger using Journal Import.
Summary or Detail Automatic or Manual

Subledgers

GL_INTERFACE

Journal Import

GL_BALANCES

Post

GL_JE_LINES GL_JE_HEADERS GL_JE_BATCHES

Importing Journals

Journal Import Verification Process

Load GL_INTERFACE Table Correct errors in Feeder System

Import journals by source and Group ID

Journal import creates a postable journal batch

Do any of the journals have errors?

Yes

No

Delete source from Journal Import

High Low

Number of errors

Correct Journal Import online

Drilling down to Sub-Ledger Detail

You can drill down further to see detailed information about a respective journal activity in a Sub-ledger.

Payroll Interface
Elements are all types of earnings, deductions, employer charges and non-payroll payments that go through the payroll. Typical examples of elements are: Regular Salary Wages Bonus Payments Health Insurance Stock Purchase Plan Pension Contributions

Elements

Car Allowance Hospital Compensation and Benefits Training

Paid Time Off Salary

Equipment

Three Steps to Set Up an Element

Element Definition

Define the information to hold Define how to validate entries Define how to process entries Define who is eligible for the element Define costing Define how to validate entries Put the element on record for all employees who should receive it Automatic or manual entry

Element Link

Element Entry

Payroll Interface
Summary or Detail Automatic or Manual

Payroll

GL_INTERFACE

Journal Import

GL_BALANCES

Post

GL_JE_LINES GL_JE_HEADERS GL_JE_BATCHES

ADI Functionality
Applications Desktop Integrator is a spreadsheet tool which enables you to interface data in spreadsheet format directly into Oracle, it can also drill down into Oracle from a spreadsheet to provide you with the required information. Its features are: Journal Import Budgeting Analysis and Drilldown Fixed Asset Import Account Hierarchy Editor Physical Inventory Run Import Text File