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TTTH3843 MULTIMEDIA PROJECT MANAGEMENT

LECTURE NAME STUDENT NAME

: PN SITI FADZILAH BINTI MAT NOOR : NUR HAZLINA BINTI HAYAZI

MATRIX NUMBER : A 131125 ASSIGNMENT : TASK 1 - PROJECT MANAGEMENT

OBJECTIVES In task 1 of Multimedia Project Management subject, student needs to complete the assignment given and meet the objectives list below: What is a project? What are its main attributes? How is project different from what most people do in their day-to-day jobs? What other factors affect a project?

What is a project? A project is a temporary endeavour undertaken to accomplish a unique purpose, involving several people performing interrelated activities. Credit source : (Edmond Ng.e-book Information Technology Project Management.November 2001) A project is temporary in that it has a defined beginning and end in time, and therefore defined scope and resources. And a project is unique in that it is not a routine operation, but a specific set of operations designed to accomplish a singular goal. So a project team often includes people who dont usually work together sometimes from different organizations and across multiple geographies. Credit source : (http://www.pmi.org/About-Us/About-Us-What-is-ProjectManagement.aspx)

What are its main attributes? Every IT project has five key attributes that play particular roles in project development and completion. Details about these key project attributes are provided below: 1. Purpose There must be a purpose to justify the need for a project. Many ideas for projects can be discovered through company surveys or questionnaires aimed at determining needs. For example, in an e-learning corporation, a survey identified a need in the course development department for a program to log and maintain course status records. This will be the purpose of the corporation's next IT project. 2. Length As noted in Project Management Body of Knowledge (PMBOK), it describes a project as "a temporary endeavor". In other words, an IT project has set beginning and end dates. The length of the project will depend on its complexity. For example, a short-term project might be developing a report on company's needs. A longterm project might be the creation of a database for collecting and generating statistics. 3. Resources Resources for an IT project can include skilled employees from inside or outside of the company, hardware, software, and other assets as deemed necessary. 4. Sponsors There may be many interested parties who have a stake in a project, but there is usually only one main sponsor. This main sponsor provides the needed direction and financing for the project. Non-financial sponsors may be acquired if the project incorporates many departments within a company. For example, if the product of a project will be used by the accounting and human resources departments, it may be necessary

to ask experts from each depatment to provide input to ensure departmental needs are considered. 5. Uncertainty Every project will face uncertainty. Anything can go wrong. Although efforts should be made to ensure that the IT project plan is concise, factors such as time and cost can change due to unforeseen circumstances. Credit source : (http://www.itpmpro.com/2007/06/key-attributes-of-itproject.html)

How is a project different from what most people do in their day to day jobs? Distinction between project management with general or operations management is the nature of the projects, which are unique, temporary and involve various resources, focus on integrating all the various activities required to succeed in contrast with repetitive, ongoing and done as day-to-day activities and tasks. Credit source : (Edmond Ng.e-book Information Technology Project Management.November 2001)

What other factors affect a project? 1. The Stakeholders The stakeholders should actually be a big help in getting the project through to a successful conclusion but this isnt always the case. If things start off badly between the project team and the stakeholders it can be a serious risk to the outcome of the entire piece of work. 2. The Project Team Equally, the project team is there to help the project manager but it doesnt always work out that way. As with any people-related issue there are many different things which could go wrong here. For example, they could lack the skills needed for the work or they could simply be lacking in the energy and drive you need. It is preferable that you find out about any possible challenges in this respect as soon as possible. 3. Resistance to Change As a project manager you will be used to dealing with change but not everyone you come into contact with will be so comfortable with the idea. I remember working on a project where the new seating arrangements of the staff was one of the most minor points. However, it turned out that many of them were terrified of the idea of sitting next to someone different after having spent years in their current seats. 4. Scope Creep This is a classic project risk but you shouldnt ignore it simply because it sounds so familiar. There is a very good reason why it is spoken about so much and you can be sure that it will creep up on you if you give it half a chance. 5. Lack of Resources Resources have a nasty habit of disappearing into thin air when you most need them. This is something you will need to keep a very close eye on as the project progresses in order to avoid suddenly finding yourself without the computers or the people you need. Staff who are on temporary assignment to the project from their business area are especially susceptible to being called back at short notice. 6. Unclear Responsibilities The project manager should certainly be clear about what their responsibilities are but is everyone else as clear on the matter as you are? You

certainly dont want to find yourself hampered by not having the authority you thought you had. 7. A Poor Plan The project plan is probably the single most important piece of documentation in the entire piece of work. Without a well thought out plan there is no doubt that you will run into problems at some point. It needs to clearly defined at the start of the project and then updated as the work progresses. 8. A Lack of Communication Good communication is vital if you want to ensure that the work goes smoothly and that everyone knows where you stand. The communication strategy you are going to use is best worked out at the start and then it is just a question of sticking to it. 9. Changing Objectives One thing which can derail any project is the issue of moveable objectives. They need to be nailed down early on in order for them to work. If you are asked to work on one thing and then it changes to something completely different then it is highly unlikely that you will be successful. This is why you need to be sure of two things; that the initial project plan and documentation is complete and that the change control process is robust. 10. The Project Manager Finally, we need to be sure that we dont start believing that everyone else is the problem and that only the project manager is above blame or reproach. As the central person in the project the person who leads it has a lot of responsibility on their shoulders. If you carry out your job to the highest possible standard then things should go well but if you let those standards drop then the quality of the whole project is likely to be in danger. You should always remember how important your role is to the piece of work which you are working on. Credit source : (http://cobaltpm.com/top-10-obstacles-that-can-affect-aproject/)

CONCLUSION At the end of task, student had learned the objectives of task. This task gives student opportunity to gain more knowledges by doing research through the internet rather than only rely on notes given by lecture. Student gets more additional knowledges by exploring the answer through e-book and other informative website to meet the objectives of assignment. As the result, I am now understand more about the topic discuss in the assignment as I had compared the given notes with e-book and web. And as reminder, student must named the sources that they refer to as they are doing their assignment because the act without giving the credits to sources can lead to the act of plagiarism.