BPI SESS 1-2

PRAKASH JAGDALE

MASTER DATA/ TXN DATA

MASTERDATA: THEY REPRESENT MAIN DATA RELETED UNCHANGING OR RARELY CHANGING DATA ITEMS. PRODUCT MASTER,ACCOUNTS MASTER, EMPLOYEE MASTER, CUSTOMERS,SUPPLIERS ETC TXN DATA: REPRESENT DATA RELATED TO TXNS OF ORG. PURCHASE,PAYABLES/RECEIVABLES,PURCHASES, BANKING. SOME DATA ITEMS UPDATE MASTER DATA AND HELP IN PROVIDING QUICK QURIES MASTER UPDATE IS KEY ASPECT OF TODAYS REAL TIME /ERP SYSTEMS (EXAMPLE)

Stock master data

DRUG CODE Descriptions Plant Data STOCK Storage Location Data PURCHASE Data Units of Measure SELLING PRICE Warehouse Number PURCHASE DAILLY PURCHASE M-T-D PURCHASE Y-T-D PURCHASE DAILLY PURCHASE M-T-D PURCHASE Y-T-D

SALES DATA
SALES REF NO DRUG CODE DATE /TIME SALES QTY CUSTOMER PAYMENT

PURCHASE DATA
PURCHASE REF NO DRUG CODE DATE /TIME PURCHASE QTY SUPPLIER PAYMENT

INFORMATION
STOCK AVAILABLE / STORE LOCATION PAST SALES /PURCHASES STOCK BELOW CRITICAL ORDER /OUT OF STOCK PURCHASING FAST MOVING /SLOW MOVING DRUGS SUPPLIER SUPPLIES/PAYMENTS

HOTEL MNGT SYST

RESERVATION / RECONCONFIRMATIONS DATA: CLIENT DATA, RESERVATION REQUEST DATA USES: RESERVATION REP. DAILY, REPORT FOR FOLLOW UP, PREPARATION REQUESTS, PAYMENT FACILTY ETC, CLENT DATA BASE UPDATED FOR NEW GUESTS,

REGISTRATION
REGISTRATION OF GUSTS AND PROVIDE ROOMS AND OTHER FACILTIES DATA: ROOM DATA,CLIENT DATA, RESERVATION DATA, CREDIT CARD/PAYMENT DETAILS, BT COMPANY

TRANSACTIONS
ALLOW GUESTS TO USE FACILTIES LIKE RESTAURENTS, HEALTH AND RECREATION/TRANSPORT FACILITIES DATA: CLIENT DATA, ROOM DATA, ALL TXNS INCLUDING TELEPHONE USAGE, DURING THEIR STAY WHICH ARE TO BE RECORDED ON REAL TIME BASIS, UPTO DATE BILLING

INVENTORY/ PRODUCTION
MANGE STOCK OF NEEDED THINGS DATA: STOCK MASTER, PRODUCTION REQUIREMENTS, CAPACITY, PRODUCTION AND CONSUMPTION DATA, PURCHASE ORDERS MAINTAIN OPTIMUM QUANTITY OF MATERIALS IN STOCK

HOUSE KEEPING:
TO KEEP ROOMS READY FOR SELLING DATA: ROOM DATA, ROOMS VACATION/ OCCUPANCY DATA, PREPARATION DATA, JOB ALLOCATION TO HK STAFF UPDATED INFO ON ROOMS AVAILABLITY / VACATION

ACCOUNTS PAYABLES /RECEIVABLES/BILLING

MANAGE CASH INFLOW OUTFLOW DATA : BT COMPANY DATA, CLENT DATA, CREDITCARD DATA, PAYMENT DATA, BILL PAYMENT, SUPPLY DATA GOOD BILLING AND COLLECTION AND PAYMENTS

HR
USE MANPOWER EFFECTIVELY DATA: HUMAN RESOURCE DATA, ROOMS DATA, JOB ALLOCATION / SUPERVISION DATA, FACILTY USAGE DATA SHAIFT JOB ALLOCATION, USGE OF H R

FINALLY.
FOR BETTER PERFORMANCE ALL THESE BUSINESS FUNCTION SHOULD BE INTEGRATED, WHERE DATA SHARING, RESPECTIVE DATA BY DIFFERENT FUNCTION ARE STORED ON REAL TIME BASIS PROCESSES NEED NOT BE STATIC BUT CHANGE DEPENDING UPON THE SITUATION, SPECIALLY BILLING AND ACCOUNTS PURPOSE

Business process example

A professional company wishing to have good CRM and SCM in place wants a better Accounts payable system, which is triggered by GRN. They have banking module which takes care of all bank accounts- deposits and withdrawals, except small interest difference, which will be reconciled at end every quarter. Once a week module visits bank accounts for balance and accounts payable data and prepare cheques on some merits. Conceptualize this process and modify to suit changing requirements