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7-17-203 8:21 AM FROM

Central Intelligence Agency i

Office of Imaging & Publishing Support
GJ-56 OHB j
Washington DC 20505 ;
IMAGING & PUBLISHING SUPPORT
The Intelligence Community Publisher

July 17, 2003

Kean Commission
2100KStNW
Washington D.C.

Subject: Source Document Scanning Support

Dear Ms. Kaplan,

Imaging & Publishing Support would like to offer a proposal to provide document conversion services to
the Kean Commission. From our discussion with your staff we understand the Commission's needs to
be as follows:

• Provide support in coordination with DCI Admin to pick-up and deliver documents and i
products from CIA's IPS Building and Commission Headquarters at 2100 K. Street ;

• Take receipt of source documents from the Commission that have been catalogued, named, i
and separated using bar code sheets from Document Strategies OBI software. The typical ,
source document will be one or two sided 8.5 X 11 inch copy delivered without any binding
(staples, tape binding, GBC, etc.). \ Scan the sour

ROMs containing OCR files and black & white .tif images of each page/image of the source
document. ?
>

• Accurately label the CD-ROM with respect to DOC ID numbers or Bates numbering (customer I
to decide) and the appropriate classification.

• Return source documents to the Commission Headquarters, 2100 K Street, in the same ,
condition and packaging as originally provided.

IPS is well positioned and eager to answer the above-stated requirements and provide you the timely,
accurate and secure support your Commission requires. We propose that::

• The OCR and image scanning costs will be priced on a sliding scale using total volume
discounts:

o 0 to 100,000 images 40 cents per image

o 100,001 to 250,000 images 36 cents per image
o 250,001 to 1,000,000 images 32 cents per image
o Over 1,000,000 images 30 cents per image
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• Page 2 July 17, 2003)

We appreciate the opportunity to offer solutions to your document management needs. Please review,
this proposal, if you nave any questions, changes and/or find the terms acceptable please contact mej
immediately.

Sincerely,

9/11 Closed by Statute