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Diagram to Estimate a Travel Allowance for an Employee Item Calculation Original cost of car (including VAT, excluding finance Supplied by employee costs) Fixed cost of car as per table supplied by SARS Use table (convert to Rands) Estimated number of kilometres travelled for year Supplied by employee (Business and Private) Fixed Cost per kilometre Calculate (2/3) Fuel cost as per table supplied by SARS Use table (convert to Rands) Maintanance cost as per table supplied by SARS Use table (convert to Rands) Total cost per kilometre Calculate (4+5+6) No Records kept: Estimated number of kilometres per annum Deemed Business kilometres Unless accurate records of kilometres travelled for both private and business purposes have been kept, the first 18000 kilometres will be deemed to be private. Business kilometres will be deemed to be the differance between the total kilometres travelled and 18000 kilometres, limited to 14000 kilometres Business portion of the annual travel allowance: Business kilometres x total cost per kilometre Estimated TOTAL annual travel allowance Estimated travel allowance per payroll processing period Useable Allowance at Percentage

Answer 129000 R 52,033.00 / = + + = x

9 10 11

Calculate (7 x 8) Calculate (9 / 40 x 100) Line 10 / 12 months, 52 weeks or 26 bi-weeks 80.00% Travel Ratio (Bus/Tot)

= = = =

mployee

R 52,033.00 30000 R 1.73 R 0.91 R 0.33 R 2.97 15600

This column if you receive a fuel card

Answer 129000

= Automatically Calculated = Enter the Amounts

R 2.06

R 46,338.76 R 115,846.90 R 9,653.91 R 7,723.13 52.00%

R 32,173.96 R 80,434.90 R 6,702.91 R 5,362.33

Value of the vehicle (including VAT) (R) 0 - 60 000 60 001 - 120 000 120 001 - 180 000 180 001 - 240 000 240 001 - 300 000 300 001 - 360 000 360 001 - 420 000 420 001 - 480 000 exceeding 480 000

Fixed cost (R p.a.) 19,310 38,333 52,033 65,667 78,192 90,668 104,374 118,078 118,078

Fuel cost (c/km) 81.4 86.1 90.8 98.7 113.6 130.3 134.7 147.7 147.7

Maintenance cost (c/km) 26.2 29.5 32.8 39.4 46.3 54.4 67.7 70.5 70.5