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System Overview
MR. DEO B. GENITO, JR. Head, Database Management Unit Project Manager, EBEIS and LIS
Basic Education
Manual System
VBA in Excel (BEISQC, School Stat. and Performance Indicators Stand-alone School Profiles 9-months gap in data reporting
Web-based system
Basic Education
Basic Education
System Objectives
A web-based management information system that aims to achieve the following objectives:
improve the collection of data from the schools and field offices and efficiently render delivery of data/information to various stakeholders support information requirements for planning, quality assurance, monitoring & evaluation and other decisionmaking activities provide a venue for sharing, using and reusing knowledge within DepED through increasing access to information
Basic Education
Basic Education
Basic Education
System Components
Basic Education Information System (BEIS)
Basic Education
EBEIS is envisaged as the integrating mechanism for all other information systems
Basic Education
EBEIS
Region Division SCHOOL w/ internet & PC
Internet Cafe
Basic Education
Basic Education
Basic Education
OPERATIONAL GUIDELINES
The Division Planning Office shall have the following responsibilities in relation to EBEIS operations
ensure that reporting requirements particularly schedules set by OPS are satisfactorily met ensure the relevance and accuracy of the following data in the system: Division profile School profile as defined in the Accountability Matrix Division statistics and performance indicators validate data submitted by schools using procedures and tools including those built into the system
Basic Education
OPERATIONAL GUIDELINES
A Division User Support Sub-group consisting at the least of the Division Planning Officer and a secondary focal person (e.g. ICT Coordinator, Statistician) to provide support to system users and other information clients in the use of the EBEIS. This group will form the Division Help Desk and provide first level technical assistance to school users An EBEIS Administrator shall be designated from the Division User Support Subgroup to manage user account of schools and other division users
Basic Education
OPERATIONAL GUIDELINES
The Regional Planning Office (RPO) shall have the following responsibilities in relation to EBEIS operations:
ensure that reporting requirements at the regional level, particularly schedules set by OPS are satisfactorily met ensure the relevance and accuracy of the following data in the EBEIS regional profile school profile as defined in the Accountability Matrix regional performance indicators and statistics quality assure EBEIS data and processes (region, div, schs)
Basic Education
OPERATIONAL GUIDELINES
An EBEIS Administrator shall be designated from the Regional User Support Subgroup to manage user account of regional users and division administrators.
Basic Education
Basic Education
April
Central Office 1d. Prepare parameters for End of SY Reporting
May
June
8. Generate End of SY National Perf. Indicators and Reports 7. Generate End of SY Regional Perf. Indicators and Reports
Region
EBEIS
6.Generate End of SY Division Perf. Indicators and Reports
Division
School
June July
Central Office
August September
October - November
15. Generate Beginning of SY National Perf. Indicators and Reports
Region
EBEIS
Division
Basic Education
School
1
Call for Submission of School Dats
Functional Design
BEIS
1a
Enter GESP/GSSP/ PSP
GESP/GSSP/ PSP
2
Validate Submissions Re-Validate Submissions
4b
3b
No
Yes
4a Generate school
level performance indicators
3a
DPO tags school data as Validated
5a
Basic Education
OPS
Functional Design
1
RPO monitors completeness and quality of division data
EBEIS
3a
Alert divisions of status
4
Alert regions of status
No No Data Ok? Yes 100% Divisions Validated? 100% Divisions Validated? Yes
No
2b
2a
Inform division of data issues Generate regional performance indicators, and reports ; Analyze data
3
Generate national performance indicators and reports; Analyze data
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Basic Education
OPERATIONAL GUIDELINES
A Regional User Support Sub-group consisting at the least of the Regional Planning Officer and a secondary focal person (e.g. ICT Coordinator, Statistician) to provide support to system users and other information clients in the use of the EBEIS in the region. The Regional Sub-Group will provide technical assistance to division users and other regional clients in the use and application of the EBEIS
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Basic Education
OPERATIONAL GUIDELINES
The OPS-RSD shall be responsible for defining the parameters for reporting school statistics (GESP, GSSP, PSP). This triggers the availability of the online report facility for schools to start submitting their data. The region and division planning offices shall be informed of the official reporting schedule through a DepEd Order. This order to submit data shall be communicated to the field.
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Basic Education
OPERATIONAL GUIDELINES
In the event that data submitted by the school is deemed questionable, the DPO resolves this data integrity issue with the School Head
Upon resolving data integrity issue, the DPO requests SH to correct data online. DPO may undertake the correction and this is logged into the system as a division-initiated change School Head affirms revision by signing the printed and corrected GESP/GSSP.
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Basic Education