Quantrihethong Module

HNG DN S DNG
H THNG QUN L THNG TIN NI B

PORTALOFFICE 2009
CHC NNG: QUN TR H THNG
Phin bn 4.0
H ni 04-2009
Hng dn qun tr h thng
MC LC
1.1
Gii thiu ......................................................................................................................3
1.2
Lm vic vi qun tr Portal (Chi nhnh/khuvc/ n vi thnh vin)...........................3
1.2.1
Thm mi Portal ...................................................................................................3
1.2.2
Thay i thng tin Portal ......................................................................................4
1.2.3
Xa thng tin Portal.............................................................................................. 4
1.2.4
Thay i th t nhm Portal.................................................................................5
1.2.5
Phn quyn nhm Portal theo nhm quyn ..........................................................5
1.2.6
Phn quyn qun l nhm tin tc theo th nh vin ...............................................5
1.3
Lm vic vi nhm qun l (Nhm quyn - Role).......................................................6
1.3.1
Thm mi nhm qun l ......................................................................................6
1.3.2
Thay i thng tin nhm qun l .........................................................................7
1.3.3
Xa thng tin 1 nhm qun l ..............................................................................7
1.3.4
Thay i th t nhm qun l ..............................................................................7
1.3.5
Gn danh sch thnh vin vo mt nhm qun l ................................................8
1.3.6
B danh sch cc thnh vin ra khi nhm qun l .............................................8
1.4
Lm vic vi danh mc Phng ban ..............................................................................8
1.4.1
Thm mi nhm phng ban..................................................................................9
1.4.2
Thay i thng tin nhm phng ban...................................................................10
1.4.3
Xa thng tin 1 nhm phng ban .......................................................................10
1.4.4
Thay i th t nhm phng ban .......................................................................10
1.5
Lm vic qun l thnh vin (User) ...........................................................................10
1.5.1
Thm mi mt thnh vin ..................................................................................10
1.5.2
Thay i thng tin ca thnh vin ......................................................................11
1.5.3
Xa thng tin ca thnh vin ..............................................................................11
1.5.4
Gn nhm qun l (nhm quyn) cho mt th nh vin .......................................11
1.5.5
Loi b nhm qun l (nhm quyn) ca mt th nh vin..................................11
1.5.6
Thit lp mt khu mi cho mt th nh vin .......................................................11
1.5.7
Thnh vin t i mt khu ca mnh ................................................................ 12
1.6
Lm vic vi chc nng Site Settings ........................................................................12
1.6.1
Thit lp khng cho 2 ti khon cng truy cp cng 1 thi im ......................12
1.6.2
Thit lp m ha mt khu .................................................................................12
1.6.3
Thit lp ti khn email chung cho h thng ......................................................12
1.7
Lm vic vi chc nng nng cp PortalOffice .........................................................13
1.7.1
Kim tra phin bn ang s dng ca PortalOffice ............................................13
1.7.2
Cp nht cc phin bn nng cp ca PortalOffice ............................................13
1.8
Hng dn Backup d liu .........................................................................................13
Cng ty TNHH Gii Php Phn Mm Vit VSS

a ch: 38 Phan nh Phng - H Ni - in thoi: (04) 37344642
Website: http://www.vss.com.vn Contact: contact@vss.com.vn
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1.1 Gii thiu

Ti liu ny hng dn s dng cho ng i qun tr h thng P ORTALOFFICE 2009
Ni dung ti liu bao gm nhng phn sau:
Thit lp thng s chung h thng
Bo mt
Qun tr ngi dng v cc phng ban
Danh sch email i
Phn quyn qun l
Kim tra nht k h thng hot ng bng System Logs
Kim tra cc tin trnh hot ng ngm trong h thng Schedule
V li v nng cp ng dng
Backup d liu
Chc nng ny ch hin th khi ng nhp vi vai tr Admin
1.2 Lm vic vi qun tr Portal (Chi nhnh/khuvc/n vi thnh vin)

1.2.1
Thm mi Portal
ng nhp vi quyn qun tr h thng
Click Qun tr pha trn gc phi mn hnh
Click User Administration
Click vo Portal/Cng ty
Click tip vo To Portal mi
Nhp cc thng tin theo mu.

o
Tn Portal: Mi nhm ngi dng (Phng ban) phi thuc v mt Portal (t ng ng

vi cng ty, chi nhnh). V d: COMPANY, CHI NHNH MIN NAM, KHU VC MIN
BC

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Tn ngn: Tn ny s c s dng trong mt s m n hnh hin th danh sch khi cn

th hin thng tin ngn gn. Tn vit tt t tn khng c k t c bit v ting vit
khng c du.
Portal M: Nu Portal trng thi M th tt c ngi dng c th nhn thy danh

sch nhn s ca Portal ny.Ngc li, nu Portal trng thi ng th ngi dng
Portal no th nhn thy danh sch thnh vin ca Portal v nhng ngi thuc
nhm c quyn xem Portal . Khi bn nh du Portal ng th bn cn phn quyn
xem v qun tr cho Portal ny
1.2.2
Click vo Cp nht thc hin.
Thay i thng tin Portal
Click tn Portal cn thay i
Nhp thng tin cn thay i
Click Cp nht hon thnh
1.2.3
Xa thng tin Portal

Trc khi xa, bn phi xa ht cc phng ban, nhm qun l v thnh vin thuc Portal ny.
Click tn Portal cn xa

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1.2.4
Click Xa hon thnh
Thay i th t nhm Portal
Click Th t
Click vo Nhm Portal cn thay i th t
Click biu tng mi tn ln xung thay i th t
1.2.5
Phn quyn nhm Portal theo nhm quyn
Click tn Portal cn phn quyn
Click vo nt B sung v sa trong mc PHN QUYN NHM
Chn nhm quyn cn phn quyn
nh du vo quyn cn chn
o
Quyn Xem: c quyn nhn thy cc phng ban, thnh vin thuc Portal ny.
Quyn qun tr Portal: (Hin tai cha ng dng)
Click Lu thc hin.
Tip theo click Cp nht hon thnh.
1.2.6
Phn quyn qun l nhm tin tc theo thnh vin
Click tn Portal cn phn quyn
Click vo nt B sung v sa trong mc PHN QUYN NGI DNG
nh du vo quyn c phn
o
Quyn Xem: c quyn nhn thy cc phng ban, thnh vin thuc Portal ny.
Quyn qun tr Portal: (Hin tai cha ng dng)

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Click Lu thc hin.
Tip theo click Cp nht hon thnh.
1.3 Lm vic vi nhm qun l (Nhm quyn - Role)

Nhm qun l l nhm quyn, h tr bn phn quyn hoc nhanh chng la chn cc i
tng trong cc module trong h thng.
V d: Bn to ra mt nhm qun l Ban Gim c v phn quyn cho nhm qun l ny c
quyn xem lch cng vic ca tt c cc thnh vin. Th mc nhin nhng thnh vin no thuc
nhm qun l Ban Gim c cng s c quyn ny m bn khng phi phn quyn cho tng
thnh vin ca Ban Gim c na.
1.3.1
Thm mi nhm qun l
Click vo Nhm qun l
Click To Nhm qun l mi
Nhp thng tin theo mu

o
Tn nhm: tn nhm qun l bn cn to
Ti khon: Tn vit tt ca nhm qun l bn cn to. Lu : t tn ti khon khng

c k t c bit v m ting Vit.
Thuc Portal: Chn Portal m nhm qun l bn to ra ph thuc
Tu chn hin th: nh du vo hin th trong danh sch cc i tng bn chn

khi s dng cc chc nng trong h thng nh qun l cng vic, tin nhn.

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1.3.2
Thay i thng tin nhm qun l
Click vo Nhm qun l
Click nt Sa Nhm qun l cn thay i
1.3.3
Xa thng tin 1 nhm qun l
Click vo Nhm qun l
Click nt Sa Nhm qun l cn thay i
Click Xa hon thnh
1.3.4
Thay i th t nhm qun l
Click vo Nhm qun l
Click Th t
Click vo Nhm qun l cn thay i th t

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1.3.5
Gn danh sch thnh vin vo mt nhm qun l
Click vo Nhm qun l
Click nt Thnh vin Nhm qun l cn gn thnh vin
Click Chn ngi
nh du vo cc thnh vin bn mun gn vo nhm qun l
Click Chn vo danh sch
Click Gn quyn hon thnh
1.3.6
B danh sch cc thnh vin ra khi nhm qun l
Click vo Nhm qun l
Click nt Thnh vin Nhm qun l b thnh vin ra khi nhm qun l
nh du vo nhng thnh vin bn nh b ra khi danh sch
Click Xa ra khi nhm hon thnh
1.4 Lm vic vi danh mc Phng ban

Danh sch cc phng ban tham gia s dng h thng vn phng in t

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1.4.1
Thm mi nhm phng ban
Click vo Nhm phng ban
Click Thm mi Nhm Phng ban

o
Tn nhm: tn nhm phng ban bn cn to
Ti khon: Tn vit tt ca nhm phng ban bn cn to. Lu : t tn ti khon

khng c k t c bit v m ting Vit.
Thuc Portal: Chn Portal m nhm phng ban bn to ra ph thuc
Thuc phng ban: La chn nhm cha ca nhm bn cn to, nu nhm bn to l

nhm cha th bn la chn Khng thuc phng no.

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1.4.2
Thay i thng tin nhm phng ban
Click vo Nhm Phng ban
Click nt Sa Nhm phng ban cn thay i
1.4.3
Xa thng tin 1 nhm phng ban
Click vo Nhm qun l
Click nt Sa Nhm phng ban cn xa
Click Xa hon thnh
1.4.4
Thay i th t nhm phng ban
Click vo Nhm Phng ban
Click Th t
Click vo Nhm phng ban cn thay i th t
1.5 Lm vic qun l thnh vin (User)

1.5.1
Thm mi mt thnh vin
Click Thm ngi dng mi

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1.5.2
Thay i thng tin ca thnh vin
Click nt Sa tn thnh vin bn cn thay i
1.5.3
Xa thng tin ca thnh vin
Click nt Sa tn thnh vin bn cn xa
Click Xo hon thnh
1.5.4
Gn nhm qun l (nhm quyn) cho mt thnh vin
Click nt Nhm tn thnh vin bn cn gn nhm qun l
La chn nhm quyn cn gn bn tri
Click biu tng mi tn << gn nhm qun l cho thnh vin
1.5.5
Loi b nhm qun l (nhm quyn) ca mt thnh vin
Click nt Nhm tn thnh vin bn cn gn nhm qun l
La chn nhm quyn cn gn bn phi
Click biu tng mi tn >> b nhm qun l ca thnh vin
1.5.6
Thit lp mt khu mi cho mt thnh vin

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Click nt Sa tn thnh vin bn cn thit lp mt khu mi
Nhp mt khu mi vo 2 Mt khu v Xc nhn mt khu
1.5.7
Thnh vin t i mt khu ca mnh
Click nt Sa tn thnh vin bn cn thit lp mt khu mi
Nhp mt khu mi vo 2 Mt khu v Xc nhn mt khu
1.6 Lm vic vi chc nng Site Settings

1.6.1
Thit lp khng cho 2 ti khon cng truy cp cng 1 thi im
Click Site Settings
nh du vo mc: Khng cho php ti mt thi im, nhiu ng i dng s dng

cng mt ti khon cng lm vic
1.6.2
Click Lu li hon thnh
Thit lp m ha mt khu
Click Site Settings
Nhp cc k t m ho mt khu vo :M kho mt khu
1.6.3
Thit lp ti khn email chung cho h thng
Click Site Settings
Nhp cc thng s vo cc mc
o
SMTP Server: v d:mail.vss.com.vn
SMTP Username: system
SMTP Password:12345

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1.7 Lm vic vi chc nng nng cp PortalOffice

1.7.1
Kim tra phin bn ang s dng ca PortalOffice
Click Upgrade S-Office
Xem thng s: Phin bn database ca bn l xx.yy.zz
Thng s xx.yy.zz chnh l phin bn bn ang s dng
1.7.2
Cp nht cc phin bn nng cp ca PortalOffice
Click Upgrade S-Office
Click Browse
Chn file cn update (Lu gi nguyn file ZIP kg gii nn)
Click Cp nht
Click Quay v
Click V trang ch
1.8 Hng dn Backup d liu

Ton b d liu c t trong th mc ci t phn mm. Th mc DB cha file c s d liu
SQL Server, thng gm 2 file .MDF v .LDF
Ton b d liu file c lu tr trong th mc AppData
y l 2 th mc quan trng nht bn cn c c ch Backup d liu hng tun nhm m
bo cho vic khi phc li h thng khi gp s c.

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HNG DN S DNG

H THNG QUN L THNG TIN NI B

Hng dn qun tr h thng

Cng ty TNHH Gii Php Phn Mm Vit VSS

Hng dn qun tr h thng

1.1 Gii thiu

Ni dung ti liu bao gm nhng phn sau:

Thit lp thng s chung h thng

Qun tr ngi dng v cc phng ban

Danh sch email i

Phn quyn qun l

Kim tra nht k h thng hot ng bng System Logs

Kim tra cc tin trnh hot ng ngm trong h thng Schedule

Chc nng ny ch hin th khi ng nhp vi vai tr Admin

1.2 Lm vic vi qun tr Portal (Chi nhnh/khuvc/n vi thnh vin)

ng nhp vi quyn qun tr h thng

Click Qun tr pha trn gc phi mn hnh

Click User Administration

Click tip vo To Portal mi

Nhp cc thng tin theo mu.

Tn Portal: Mi nhm ngi dng (Phng ban) phi thuc v mt Portal (t ng ng

Cng ty TNHH Gii Php Phn Mm Vit VSS

Hng dn qun tr h thng

Tn ngn: Tn ny s c s dng trong mt s m n hnh hin th danh sch khi cn

Portal M: Nu Portal trng thi M th tt c ngi dng c th nhn thy danh

Click vo Cp nht thc hin.

Thay i thng tin Portal

ng nhp vi quyn qun tr h thng

Click Qun tr pha trn gc phi mn hnh

Click User Administration

Click tn Portal cn thay i

Nhp thng tin cn thay i

Click Cp nht hon thnh

Xa thng tin Portal

ng nhp vi quyn qun tr h thng

Click Qun tr pha trn gc phi mn hnh

Click User Administration

Cng ty TNHH Gii Php Phn Mm Vit VSS

Hng dn qun tr h thng

Click Xa hon thnh

Thay i th t nhm Portal

ng nhp vi quyn qun tr h thng

Click Qun tr pha trn gc phi mn hnh

Click User Administration

Click vo Nhm Portal cn thay i th t

Click biu tng mi tn ln xung thay i th t

Click Cp nht hon thnh

Phn quyn nhm Portal theo nhm quyn

ng nhp vi quyn qun tr h thng

Click Qun tr pha trn gc phi mn hnh

Click User Administration

Click tn Portal cn phn quyn

Click vo nt B sung v sa trong mc PHN QUYN NHM

Chn nhm quyn cn phn quyn

Quyn qun tr Portal: (Hin tai cha ng dng)

Click Lu thc hin.

Tip theo click Cp nht hon thnh.

Phn quyn qun l nhm tin tc theo thnh vin

ng nhp vi quyn qun tr h thng

Click Qun tr pha trn gc phi mn hnh

Click User Administration

Click tn Portal cn phn quyn

Click vo nt B sung v sa trong mc PHN QUYN NGI DNG

Quyn qun tr Portal: (Hin tai cha ng dng)