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Reference: Date: To: ......................... Re: SHOW CAUSE LETTER It has been reported to .........................................

(executive who received the report) that on ............................. at approximately ............................ (state time) on .................................... (state date) you allegedly ...................................................... (specify the nature / type of misconduct) In view of the gravity of the alleged misconduct, you are suspended at full pay for a period of fourteen days (or some other duration). You are hereby required to show cause in writing by ............ (state date giving at least 7 days for employee to prepare and submit his / her reply) why disciplinary action should not be taken against you. Please note that this suspension is not a punishment. It is to facilitate management's investigation into the alleged misconduct and also to allow you the opportunity to present your case. .......................................................... (Signature of CEO or Head of HR) (Name of CEO or Head of HR)

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