Part Time Job Fair Timeline - Aug.

26, 2013 Done Aug 2012 Reserve 4th Floor lobby in the KS Union for 2013 , 40 tables Store all signs and banners for next year Email follow up surveys to employers, if necessary Sept. 2012 Follow up with any unpaid employers, finalize any other expenses (food, parking, etc) Complete final report on the 2012 PT Job Fair, with notes about suggestions for next year Submit PT fair info to the marketing team - start designing new fliers (needed for summer orientation) Plan all advertising for the fair - fliers, PSAs, emails to students, articles, press kit, KS Union TV, Library Bulletin Board display, other marketing? Update fair materials - mailing lists, emails, materials for packets Submit the events form to the Univ. Event Committee, file form and approval when received Submit Coke grant requesting product (review previous year's request and adjust as needed) Set up employer registration form on KU Career Connections KUCC (simplicity) Notify the office of Financial Aid of the event date Finalize any changes to the email lists (KUCC, PTJob Employers, HRIS-thru HR) Finalize any changes to the invitation email Get the date on the career center calendar of events and the KU Calendar Early June - send out invitation email to employers (on and off campus lists) Approve registrations as they come in, track payments of off-campus employers in KUCC Review and finalize food for the event (box lunches for employers) through KU Catering Set up student emails in the system, to be sent in August Early July - send out a second email invitation to employers (both on and off campus) Review marketing plan and make sure all promotion is ready to go in August Review the final details/confirmation information and update as appropriate Contact KU Dining Services - request a coupon for the employer packets August 5-9: Send a final registration email, if needed, to employers Aug. 12-16: Order parking permits for the event Arrange for Coke product delivery the morning of the event Contact KS Union about internet access in the KS Union 4th floor lobby, update employer instructions Create employers table signs Compile materials for the employer packets-welcome letter, evals, parking vouchers, staff contact list Aug. 19-23: Finalize food order with Catering - head count for lunches Send final details confirmation email to employers - ask for response, track responses At the end of the week, send another final details email to employers who did not respond Finalize the map of table assignments and create and print the handout for students Check the table signs and add any late registrants Final marketing/promotional items for the event - review, send or email as needed Mon. Aug. 26: Arrive at 7:45 am to set up for the fair - Aug 26

March 2013

April 2013

May 2013

June 2013

July 2013

August 2013