Flowcharts

1.
Registrar Module Flowchart

Start
A No
Choose a menu button and click
Vie w
Too ls
Acti on
Yes
Vie w
Yes
Tool s
Actio n
ACTION Menu Flowchart

No
Action
Usernam e Match w/ Passwor d?
Login Form
Yes
Login A
Yes
Enables Main form & Menus
Add New Student Account
Yes
Add New Student
No
No
Add New Credentials Form
Yes
No
Dropped Form
Add New Credent ials
Exit Modu le
Yes
END
No
Logo ut
Yes
No
Dropp ed
Yes
No No
School Year Setting
Leaving Student Form
Yes
Add Student Leaved
Yes
Set Active School Year
1.2 VIEW MENU Flowchart

1.2 View
Choose a submenu button and click
1.2.1 Browse Student Record
Yes
Browse Student Record ?
No
1.2.2 All Student s
Yes
All Student s?
No
1.2.3 All Enrolle d
No
Yes
All Enrolle d?
Yes
Graduates ?
No
Graduate s
Honor List
Yes
Manage Honor list?
No
Open Student Record Enter last name/ Student no.
No
Return
No
Last name/ Student no. existed?
Yes
Select Student and Double Click
Close Student File
Print Recor d?
Show Recor d
Yes
Print Certificate of Registration
1.2.2 All Students Flowchart
1.2.2 All Students List of Student Open Student List

Select Student from the list
Yes
Show Student Record?
No
Show Academic Record
1.2.3 All Enrolled Flowchart 1.2.3 All Enrolled List of Enrolled Student Open Enrolled List
Select Enrolled Student from the list
Show Enrolled Student Record?
Show Student Detail
TOOLS MENU Flowchart 1.3 Tools
Student ID System
ID System ?
Transcrip t
1.3.2 Grade Validatio n Form
Grade Validation
1.3.3 Print Form
Print Form?
Return
1.3.2 Grade Validation Flowchart
1.3.2 Grade Validation Form
Select School Year
Browse Teacher from file
Load Student to list from Selected Section
Select Section Handle
Select Student from list
Load subject grades from the selected student
Submit/Ed it Grades?
Choose Subject and double click
Open Subject Grades File
Update and save grades
Enter Grade/s
Close Subject Grades File
1.3.3 Print Form Flowchart

1.3.3
Print Form
Open Print Form
Print More Reports?
Print Student s C.O.R?
Print Honors List?
Print Student Info, Student Account Detail, and Students List, etc.
Print Students Certificate of Registration
Print ranking students on every section from every yr. lvl.
Print Reports
Exit?
Return
Close Form
2. Enrollment Module Flowchart Start

2.3 Settings Flowchart
Setting s
Main form
Yes
Lo g in
Open School Year setting form
No
Yes
Record s Recor ds Menu Exit module
No
2.1
No
Close School Year Setting Form
Report s
Yes
2.2
Repor ts Menu
Return
No
Setting s
Yes
2.3
Settin gs Menu
2.2 Reports Flow Chart
2.2
Report s
Enrollment Statistics
Open Enrollmen t Statistics Form
Browse School Year
Verify School Year
Print Student
Print PreEnrollmen t Form
School Year Existed ? No Show Record
Verify Student Name
Browse Student Name
Student name Existed ? Yes Show Record
No Return
Print
Return
2.1 Records Menu Flowchart
2.1
Record s
New Enrollee
Search/ View Student
Enter Last name/ Student No.
Verify Last name/ Student ID
Enrollmen t Entries
View Entries
No Return
Student name Existed ? Yes
View Details
Enrollmen t Records
Browse Student Name
Verify Student Name
Enroll Student
Logou t
Logout ?
Yes
Student name Existed ? Yes
Retur n
No Yes
End
Show Record
Exit Modul e
Exit Modul e?
3. Cashier Module Flowchart Start
Choose Action menu button and click or Press F1
Action
Actio n
3.1 Action Menu Flow chart 3.1 Action
Cashier
Cashie r?
Login Form Return
Main form, and Action Submenu, View, Reports and Tools Menu Enable
Vie w
No
Report s
No
Tool s
No
Exit Modul e
Yes
Vie w
Yes
Report s
Yes
Tool s
Received Payment s
Yes
3.1.1 Received Payments Academi c Payment s 3.1.2 Academi c Payments Billing of Account s 3.1.3 Billing of Accounts
Logout
Exit Module
Logout ?
Yes Return
EN D
3.2 View Menu Flowchart 3.2 View
Student Ledger
Collectibles/ Receivables
Inventory View
Manage Fees
Manage Fees Form
Student Ledger Form
Collectibles/ Receivables
Inventory View Form
Paymen t List
Payment List Form
3.3 Reports Menu Flowchart 3.3 Report s
Financi al Report Pick School Year Form
Transactio n Report
Show Report
Print All
Print All Or Print by Selection ?
Filter by Criteria
View Report
Tools Menu Flowchart 3.4 Tools
School Year Settings
Close Form
Return
3.1.1 Received Payments Flowchart
Receive d Payment s
Open Browse Student Form
Verify Last name/ Student ID in the records
No
Update and save record
Return
Student name Existed ?

Yes
Pay and Print Receipts

3.1.2 Academic Payments Flowchart
Received Payments
Show Result
Academi c Payment s
Open Payment of Accounts Form
Return
No

Yes
Pay and Print Receipts
Student Payments
Show Record
3.1.3 Billing of Accounts Flowchart
Billing of Account s
Open Payment of Accounts Form
No
Payment Of Accounts
Return

Yes
Save and Print Receipts
Billing Assessment
Show Record
4. Students Information Module Flowchart
Start
Open Student Information Form
Enter Student ID no.
Verify Student ID in the record

No
Student ID no. Existed ?
Yes
Show Record
5. Administrative Module Flowchart
Start Login END No

Yes
Usernam e match on passwor d?
Exit modul e?
Yes
No
5.1 Actio n
No
Yes
Actio n
Yes
Abo ut
5.5
Abou t
No No
5.2 Administrativ e
Yes
Admin istrativ e
Yes No
Settin gs
5.4 Settings
Enrollmen t
Yes
Enrollme nt
No
No Yes
Cashi er
Repor ts
Yes
5.3 Reports
Cashier
No
No
Registr ar
Yes
Registra r
5.1 Action Menu Flowchart
5.1.1 Add Student Flowchart
5.1
5.1.1
Action
Add Studen t
5.1.1
Add Studen t
Add Student
Add New Student Account Select Student from file
Yes
Add Entry?
No Yes
Edit Entry?
5.1.2 Faculty & Staff Management
Faculty & Staff Manageme nt
Edit Student Account
No
5.1.3 Graduate s
Graduate s
Update Record
Delete Entry?
Yes
Save Record Select Student from file
No
5.1.4 Dropped
Droppe d
NoYe Return
Delete ?
View Entries
Add Entry
Leaved Students
Yes
Delete Student
Manage Student Accounts
Exit Show Academic Record
Enroll
End
Yes
Exit?
NoYe Return
Return
5.1.2 Faculty & Staff Management Flowchart

Open Enter Teacher Close Save File Teachers Return
5.1.2 Faculty & Add Show Subject Staff New Select and click Management Teacher & Section Teacher Handle
Manage Teachers Teacher Teacher from list ? Advisory s Record
Add New Teacher Manage Cashier? Cashier View Entries
Open Cashier File
Yes
No
No
Yes
Return
Enter Cashiers Data
Save Record Close File
5.1.3 Graduate Management Flowchart 5.1.3 Select Add New Graduates Graduating Graduate Student & Enter OpenShow Add Open New s? School Close File SaveYear,File Graduates Yes Graduates
No
5.1.4 Dropped Flowchart
5.1.4 Dropped
Add Dropped Student
Managed Dropped Student
Open Dropped Student Form
Show Dropped Student List
Browse Student
Yes
Add New Entry?
No Return
Select Student
Enter School Year, Date Graduated
Save Record
Close File
5.2 Administrative Menu Flowchart
5.2 Administrativ e
5.2.1 Manage Sections
No
Manage Sections?
Yes
No
5.2.2 Manage Year Level
No
Manage Year Level?

Yes
School Information School Informatio n?

Yes
5.2.3 Manag e Rooms
No
Mana ge Room s? Yes
No
5.2.6 Manage Credential s

Yes
5.2.4 Manage School Year
No
Manage School Year?

Yes No Yes
Manage Credentials ? 5.2.6 Manage Departmen t
5.2.5 Manage Subject
No
Manage Subject?
Manage Department ?
Yes
5.2.1 Manage Sections 5.2.1 Offer Offer selected Section Delete Manage Close Close Choose Section Select section to section Section Sectionsfor Save Show Section File section enrolmen Delete Record from file to Section section offerings Return ? from Section Return
Add Delet View New e Entries Entry? Entry ?
5.2.1.1 Section Section Open Enter Save Close Offerings Offerin Section File Section Section Record File Return ? g
e e e e e e e
e e
Yes
No No
Yes Yes
No
No
No Yes
Yes
5.2.1.1 Section Offering Flowchart
5.2.1.1 Section Offerin g

No
Add New Entry?
Yes
Open Section File Select Section From file Enter Section Offering data e Save Record e Close Section File
Show Section Offering List
Yes
View Entrie s?
No
Show student list from the section selected
Yes
Show e Student s?
No
e Show subject list from the section selected
Yes
View Entries (Details)?

Show Subject s?
Yes
eReturn
e Open section offering file
No
No
e
Choose Section Offered and click
Yes
Choose Section Offered and double click Open filter section offering entries form Show student e and subject list
View Entries (By Criteria)?
No
e
Show student and subject list e
Return
e
Enter criteriaeto filter

Show student and subject list from the criteria given
5.2.2 Manage Year Level Flowchart
5.2.2 Manage Year Level
View Entries
View Section s?
No Yes
Choose Year Level and Double Click
Show Enrolment/s ?
No Yes
Return
Show Sections
Return
Show Enrollment List
5.2.3 Manage Rooms Flowchart
5.2.3 Manage Rooms
Yes
Add Entry ?
No
Open Room File
View Entries?
Yes
Enter Room Data
Show Room List

No
Save Record
Close File
Return
5.2.4 Manage School Year Flowchart 5.2.4 Manage School Year
No
Add Entry?
No
Delete Entry?
No
View Entry?
Yes
Yes
Yes
Open school year file
Open school year file

Return No
View School year list
Enter starting school year
Select school year
Lock/Unloc k School year
Yes
Select School year from the list
Save school year
Delete school year
Lock/Unlock School Year
Close File
Active School year
5.2.5 Manage Subject Flowchart
5.2.5 Manage Subject
No
Add entry ?
Yes
Enter Subject title, Description, department & year level.
No
No
Edit entry ?
Yes
Select Subject from file
Delet e entry ? Yes

Select Subject from file
No
View Entries ??
Yes
Open Subject File
Modify subject data Update and Save Record
View Subject Records
No
Delet e recor d? Yes Delete record
Close Subject File
Return
5.2.6 Manage Department Flowchart
5.2.6 Manage Departmen t
No
Add entry ?
Yes
Enter Department title,
No
No
Edit entry ?
Yes
Select department from file
Delet e entry ? Yes

Select department from file
No
View Entries ??
Open department file
Update and Save Record
Modify department
No
Close department file
Delet e recor d? Yes Delete record
View department records
Return
5.2.6 Manage Credentials Flowchart
5.2.6 Manage Credential s
No Yes
Add entry ?
Yes
Enter credential title& description
View Entries ??
No
Open credential file
Select credential from file
View credential records
Update and Save Record Close credential file
No
Edit entry ?
Yes
Select credential from file
Return
Modify credential
Open credential file
Right click mouse and choose modify entry
5.3 Report Menu Flowchart
5.3
Report
5.3.1 Print Form
Yese
Print Form ?
No
5.3.2 Print Teacher
Yese
Print Teacher ?
No No
5.3.3 Print School Year
Yese
Print School Year?

No
Transacti on Report?
Yese
5.3.4 Print Section Offering
Yese
Print Section Offering ?

No
5.3.7 Transaction Report
No
5.3.5 Print Departmen t
Yese
Print Department ?
No
Financi al Report?
Yese
5.3.6 Financia l Report
5.3.1 Print Form Flowchart
5.3.1
Print Form
No
No
Open Print Form
No
Print Student Reports?
No
Print Students C.O.R?
No
Print Honors List?
Yese
Print Student Info, Student Account Detail, and Students List, etc.
Yese
Print Students Certificate of Registration
Yese
Print ranking students on every section from every yr. lvl.
Print Section Reports ?
No
Print Teacher Reports?
No
Print Departme nt Reports?
No
Print School Year Reports?
Yese
Yese
Yese
Yese
5.3.2 Print Teacher
5.3.5 Print Department
5.3.3 Print School Year

No
Print Reports Return 5.3.2 Print Teacher Flowchart Close Form
Exit ?
5.3.2 Print Teache r
Open Teacher File
Print Teacher Account Information List?
Return
Print Teacher Account Information List- Individual ?
Print Teacher Account List
Print Teacher Full name, Teacher ID. Contact No., Address, Log-in Name
Select Teacher from File
5.3.3 Print School Year Flowchart 5.3.3 Print School Year
Open Print School Year Form
School Year List
School Year List with Enrolment count
School year list with section offering count
No
Exit?
Yes
Close Form
Return 5.3.4 Print Section Offering Flowchart
Open Print Section Offering Form
Section list
Section with Student List
Section with Subject List
Section with Student List and Grade
No
Exi t? Return
Yes
Close Form
5.3.5 Print Section Offering Flowchart

5.3.5 Print Departmen t
Open Print Department Entries Form
Departmen t list
Department list With Enrolment count
Department list with section offering count
No
Exi t? Return
Yes
Close Form
5.3.6 Financial Report Flowchart
5.3.6 Financia l Report
Open Financial Report form
Browse school year and select from file
No
Exi t? Yes
Close form
Print Report
Preview Report
Return
5.3.7 Transaction Report Flowchart

5.3.7 Transaction Report
No No
Print All?
Filter by last name
Print by selection ?
Yes
View reports Print reports Return
Filter by Enrollme nt ID Filter by Tran. Date Filter by Student ID
Yess
Close Form
Yes
Exit?
No
5.4 Settings Flowchart 5.4 Setting s

No No
No
User Account s?
Yes
Manage user accounts No
Backup database ? Yes

Browse and select backup destination
No
Syste m Lock? Yes

Lock System
No
Applicatio n Settings?
Yes
Open App. Settings form Set time to lock system
Backup Database
Close form
Add Entry ?
Yes
Enter user account detail
Return
Save Settings
No Yes
Edit Entry ?
Select user
Modify record
Return
No Yes
Delete Entry ?
Select user
Delete user
Update record
5.5 About Flowchart
About MSUN-IDS Enrolment System
Open About MSUN-IDS Enrolment Form
Close form
Return

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1.

Registrar Module Flowchart

Choose a menu button and click

ACTION Menu Flowchart

Usernam e Match w/ Passwor d?

Add New Student Account

Add New Credent ials

Leaving Student Form

Add Student Leaved

Set Active School Year

1.2 VIEW MENU Flowchart

Choose a submenu button and click

1.2.1 Browse Student Record

Browse Student Record ?

Manage Honor list?

1.2.1 Browse Student Record

1.2.1 Browse Student Record

Open Student Record Enter last name/ Student no.

Last name/ Student no. existed?

Select Student and Double Click

Close Student File

Print Certificate of Registration

1.2.2 All Students Flowchart

1.2.2 All Students List of Student Open Student List

Show Student Record?

Show Academic Record

Show Student Detail

TOOLS MENU Flowchart 1.3 Tools

1.2.1 Browse Student Record

1.3.2 Grade Validatio n Form

1.3.3 Print Form

1.3.2 Grade Validation Flowchart

1.3.2 Grade Validation Form

Select School Year

Browse Teacher from file

Load Student to list from Selected Section

Select Section Handle

Select Student from list

Load subject grades from the selected student

Choose Subject and double click

Open Subject Grades File

Update and save grades

Close Subject Grades File

1.3.3 Print Form Flowchart

Open Print Form

Print More Reports?

Print Student s C.O.R?

Print Honors List?

Print Students Certificate of Registration

Print ranking students on every section from every yr. lvl.

2. Enrollment Module Flowchart Start

Choose a menu button and click

Open School Year setting form

Set Active School Year

Close School Year Setting Form

2.2 Reports Flow Chart

Open Enrollmen t Statistics Form

Browse School Year

Verify School Year

Print PreEnrollmen t Form

School Year Existed ? No Show Record

Verify Student Name

Browse Student Name

Student name Existed ? Yes Show Record