DoD Education Activity (DoDEA)

Community Strategic Plan (CSP) for School Years 2013/14- 2017/18

Training Module for School-level Educators

July 2013

 Purpose of the CSP CSP Framework CSP Foundational Concepts CSP Foundational Elements Mission and Vision Core Values Strategic Goals Measuring Our Performance DoDEAs PK-12 Education Transformation Priorities Strategic Goals & Performance Measures Review

Purpose of the CSP

The CSP is the product of DoDEAs strategic planning process.
Serves as DoDEAs Call to Action

The CSP for school years 2013/14 2017/18 articulates DoDEAs blueprint for achieving new levels of excellence in the areas most vital to becoming one of our Nations best school systems.
These areas include: student achievement, school performance, talent management, organizational effectiveness, and community outreach

The CSP also: Forms the foundation for all other organizational planning; Strengthens organizational accountability and transparency; and Serves as a Call-to-Action for our community and public education partners.

CSP Framework
Review of DoDEAs Current State:
To initiate the strategic planning process, a comprehensive review was conducted to capture organizational strengths, weaknesses, opportunities and challenges. Review findings are provided in the CSP Background Report.

Strategic Direction and End-state Aspiration Determination:

A leadership team developed the plans foundational elements DoDEAs Vision, Mission, Core Values,and Strategic Goals. The elements convey DoDEAs strategic direction and end-state aspirations. Provided in the Volume I of the CSP.

CSP Goal Strategy Development:

DoDEA HQ is leading the effort to develop a strategy for each strategic goal. The strategies will explain how we intend to achieve each goal over the next five years. The strategies will be provided in Volume II of the CSP scheduled for a December 2013 publication.

CSP Annual Review and Accountability Reporting:

Each year, we will review our current state, and, as needed, adjust the goal strategies. Annual review results are published in December of each year in the CSP Annual Accountability Report. The fist annual accountability report will be published in December 2013.

 Maintain a student focus in all we do.

Represent the broad and varied views of DoDEAs community stakeholders.

Measure success in terms of the individual. Improve the outcomes for all 1.2 million military-connected students. Strengthen our culture of accountability. Ensure transparency to those we serve. Foster partnerships and community collaboration.

Mission and Vision

Mission
Educate, engage, and empower each student to succeed in a dynamic world.

Vision
To be among the worlds best leaders in education, enriching the lives of military-connected students and the communities in which they live.

Core Values
Students are at the heart of all we do. Each student can realize his or her fullest potential. Educating the whole child fosters academic, social, and emotional well-being. Learning environments are student-centered, stimulating and relevant.

High performing educators and leaders make a difference in student success.

Parental engagement and support are vital to student success. Engaged partnerships enrich the lives of our students. Our diversity inspires excellence and innovation.

Strategic Goals
1. Student Excellence
Challenge each student to maximize his or her potential and to excel academically, socially, emotionally and physically for life, college and career readiness.

2. School Excellence
Develop and sustain each school to be high-performing within an environment of innovation, collaboration, continuous renewal and caring relationships.

3. Talent Excellence
Recruit, develop and empower a diverse, high-performing team to maximize achievement for each student.

4. Organizational Excellence
Build a great, enduring and responsive organization, which provides appropriate resources, direction and services in pursuit of highest student achievement.

5. Outreach Excellence
Foster family, school and community partnerships to expand educational opportunities for students.

Measuring Our Performance DoDEAs CSP process includes a performance measurement process.
The process measures the effectiveness of the goal strategies in achieving each goal. Performance measures establish performance targets in areas most critical to each goals success. Performance measures are indicators of goal success they do not define goal success. Schools are responsible for the achievement of 17 of DoDEAs 31 performance measures. -- 6 in Goal 1; 6 in Goal 2; 2 in Goal 3; 3 in Goal 5

The performance measurement process is dynamic performance measures are monitored and adjusted or replaced when they are met and/or more effective ways to measure goal success become available. Performance targets represent levels of success that once achieved, establish the foundation from which further progress is measured.

1) Adoption of common curricular standards, beginning with the Common Core State Standards in English Language Arts/Literacy and Mathematics 2) Adoption of assessments aligned to new curriculum standards 3) Adoption of a research-based, system-wide professional development model

4) Conversion to digital learning environments

5) Modernization of school facilities to align with 21st century instruction 6) Integration of STEM in all curricular areas

7) Employment reform to change the way we recruit, retain, and evaluate talent

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Goal 1
Student Excellence Challenge each student to maximize his or her potential and to excel academically, socially, emotionally and physically for life, college and career readiness.

Goal 1 Performance Measures:

1.1 75% (stretch goal of 80%) of DoDEA students in grades 3-11 will score in the top two quarters and no more than 5% (stretch goal of 3%) in the bottom quarter on the systemwide standardized assessment in math, science, reading, language arts, and social studies by SY 2017-2018. Baseline: 2013 TerraNova 3d Ed. results: math 69%/10%; science 75%/7%; reading 74%/7%; language arts - 72%/8%; social studies 75%/6%. 1.2 (Elementary schools only) All 3rd grade students will meet or exceed the end-of-year grade-level individual reading proficiency benchmark by SY 2017-2018. K-3 students not meeting grade-level individual reading proficiency benchmarks will be enrolled in a reading intervention program by SY 2016-2017. Baseline: SY 2012-2013 Benchmark Assessment System (BAS) results: K- 77%; Grade 1 - 69%; Grade 2 - 67%; Grade 3 65% (based on BAS results at the end of SY 2012/13)
GREEN school responsibility actively pursue performance target PURPLE school responsibility hold for program development BLACK above school-level responsibility

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Goal 1
Goal 1 Performance Measures (Cont):
1.3 DoDEA will implement Common Core State Standards (CCSS) curriculum in Math and English Language Arts/Literacy by SY 2016-2017. Baseline: Establish at the end of SY 2015-2016. 1.4 DoDEA will increase curricular and co-curricular opportunities to cultivate student interest and build student competencies in science, technology, engineering and mathematics (STEM) fields by SY 2017-2018. Baseline: Establish at end of SY 2013-2014, measuring student participation in STEM opportunities. 1.5 75% of students in grades 5, 7, and 9 shall meet or exceed the health standards of physical fitness criterion by SY 2017-2018. Baseline: Establish with SY 2014-2015 Fitness Assessments.

GREEN school responsibility actively pursue performance target PURPLE school responsibility hold for program development BLACK above school-level responsibility

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Goal 1
Goal 1 Performance Measures (Cont):
1.6 (High Schools only) Meet the College and Career Readiness student performance and participation metrics by SY 2017-2018:

- SAT/ACT: 85% (stretch goal of 90%) of DoDEA students will participate in the SAT or the ACT (SY 2012- 2013 73%); -- 50% of test takers will achieve an SAT combined score of 1550 or above (SY 2012- 2013 43%); -- 50% of test takers will achieve an ACT composite score of 24 or above (SY 2012-2013 33%).
- AP Classes: 30% of all High School students will take at least one AP class and 65% of the students in AP classes will score a 3 or above on at least one exam (SY 2012-2013 participation: 25%; performance: 57%). - Industry Certification: 70% of DoDEA student enrollments in MOS/ACA industry certification programs will complete certification. (Awaiting SY 2012-2013 certification data; SY 2011/12 certification: 63%) - World Language: 60% of all DoDEA high school students will demonstrate Novice level or higher proficiency in reading, writing and speaking at the completion of a level II world language course (2012 STAMP Assessment - 46%) . - Fine Arts: All graduating students will take at least one year of sequenced, comprehensive course instruction in Fine Arts (Visual art, music, theater arts, Humanities and/or dance) and receive at least one credit (Carnegie unit) for such coursework. 80% (stretch goal 90%) of all high school students will demonstrate performance proficiency in at least one art form. (SY 2012/13: 99% of graduating students received at least 1 Carnegie Credit in Fine Arts; 93% of high school students demonstrated performance proficiency (based on receiving a passing grade in a qualifying HS level course).

GREEN school responsibility actively pursue performance target PURPLE school responsibility hold for program development BLACK above school-level responsibility

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Goal 2
School Excellence: Develop and sustain each school to be high-performing within an environment
of innovation, collaboration, continuous renewal and caring relationships.

Goal 2 Performance Measures:

2.1 All DoDEA schools will achieve a minimum AdvancED Quality School accreditation level rating of Accredited or above during the current 5-year accreditation cycle ending in SY 2017/18; Baseline: In SY 2012/13, all 37 DoDEA schools receiving an accreditation visit received an Accredited rating or above. 2.2 Meet the average daily student attendance rate of 93% or higher by SY 2017-2018. Baseline: For SY12/13, the DoDEA Average Daily Attendance (ADA) was 92.26% for all schools (ASPEN Attendance Data). 155 (80%) of DoDEA's 194 schools met or exceeded the 93.00% ADA target. 2.3 Decrease the accident/injury rate by 3% (below the established baseline) each year through SY 2017-2018 as measured and reported in the Accident/Injury Reporting System (AIRS). Baseline: In SY 2012-2013, there were 2,190 incidents reported in the Accident/Injury Reporting System.

GREEN school responsibility actively pursue performance target PURPLE school responsibility hold for program development BLACK above school-level responsibility

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Goal 2
Goal 2 Performance Measures (Cont):
2.4 Implement a standardized assessment system that enables and encourages all students to self-evaluate their level of physical fitness by SY 2014-2015. Baseline: Establish at end of SY 2014-2015 with standardized assessment data. 2.5 Implement an Innovation Configuration map that identifies and describes the major components of quality STEM opportunities and facilitates STEM initiative performance measurement by SY 2013-2014. Baseline: Establish at end of SY 2013-2014 with standardized STEM Innovation Configuration map. 2.6 DoDEA survey results will indicate that 80% of parents, students and teachers agree that their school rates as an A or B by SY 2017-2018. Baseline: Establish with SY 2013-2014 DoDEA Annual survey results (conducted in the spring). The new survey will be available for review in the fall of SY 2013/14.

GREEN school responsibility actively pursue performance target PURPLE school responsibility hold for program development BLACK above school-level responsibility

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Goal 3
Talent Excellence: Recruit, develop and empower a diverse, high-performing team to
maximize achievement for each student.

Goal 3 Performance Measures:

3.1 90% (stretch goal of 100%) of new teacher and administrator hires will meet top-tier requirements as measured by DoDEAs selection criteria rubric by SY 2017-2018. Baseline: Establish at the end of SY 2015-2016 hiring season (Jan-Aug 2015). 3.2 DoDEA will increase the diversity of its teacher and administrator applicant pool by a minimum of 2% annually through SY 2017-2018. Baseline: Establish with the SY 2014-2015 applicant pool (March 2014). 3.3 DoDEA survey results will indicate that 75% of respondents will Agree or Strongly Agree on indicators of the following areas: teacher quality; leadership quality, instructional experiences and methods; and development and continuous learning by SY 2017-2018. Baseline: Establish with SY 2013-2014 DoDEA Annual survey results (conducted in the spring). The new survey will be available for review in the fall of SY 2013/14. 3.4 Annual Federal Viewpoint Survey results will indicate an annual 2% increase in Favorable responses on the development and empowerment indices (minimum of 10% over five years). Baseline: 2012 Survey measurements: Development: 56.5%; Empowerment: 58.4%.
GREEN school responsibility actively pursue performance target PURPLE school responsibility hold for program development BLACK above school-level responsibility

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Goal 3
Goal 3 Performance Measures (Cont):
3.5 DoDEA personnel not covered under a current bargaining unit agreement (BUA) will have an approved, written plan that facilitates professional growth and development by SY 2014-2015. Employees covered by a BUA will establish individual growth/ development plans in accordance with the BUA. Baseline: Establish at beginning of SY 2014-2015. 3.6 All teachers and leaders will demonstrate knowledge and application of 21st Century teaching, learning and leading strategies by SY 2017-2018. Baseline: Establish at the end of SY 2013-2014.

GREEN school responsibility actively pursue performance target PURPLE school responsibility hold for program development BLACK above school-level responsibility

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Goal 4
Organizational Excellence: Build a great, enduring and responsive organization, which
provides appropriate resources, direction and services in pursuit of highest student achievement.

Goal 4 Performance Measures:

4.1 Annual Federal Viewpoint Survey results will indicate an annual 2% or more increase in Favorable responses on the following indices: engagement; innovation; collaboration; resources; and direction (minimum of 10% over five years). Baseline: 2012 Survey measurements: Engagement: 65.85%; Innovation: 47.2%; Collaboration: 65.1%; Resources: 61.5%; Direction: 65.1%. 4.2 DoDEA will become a Top 10 Place to Work in the Federal Government in the agency sub-component category as measured by the Partnership for Public Service by SY 2017-2018. Baseline: 2012 Ranking 218th. 4.3 DoDEA will fully resource the initiatives identified as being critical to goal success in the Community Strategic Plan. Baseline: Percent of action plans fully resourced at the initiation of the CSP implementing strategies (December 2013). 4.4 90% of DoDEA school facilities will achieve a Q-1 or Q-2 condition rating by end of SY 2017-2018, indicating the facilities meet DoDs acceptable condition standards. Baseline: SY 2011-2012 75 of 194 school facilities (38%) were rated as being in a Fair or better condition.

GREEN school responsibility actively pursue performance target PURPLE school responsibility hold for program development BLACK above school-level responsibility

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Goal 4
Goal 4 Performance Measures (Cont)
4.5 90% of all DoDEA operational funding will be executed each year on direct educational services to students. Baseline: SY 2011-2012 91% 4.6 DoDEA and its personnel and pay agents (DLA and DFAS) will eliminate personnel and pay transaction errors by SY 2015-2016. Baseline: Establish at the end of SY 2012-2013 (NLT 30 June 2012). 4.7 DoDEA will operate an infrastructure of administrative support systems that ensure accurate, timely, competent, customer-focused service to its employees by SY 2015-2016. Baseline: Establish at the end of SY 2013-2014. 4.8 DoDEA will reduce the number of employee debt cases by 20% each year and reduce the debt case backlog (carry-over from previous FYs) to less than 2% of the open debt cases by SY 2017-2018. Baseline: XX debt cases at the end of FY2012; 2,124 were initiated in FY2012. 4.9 DoDEA will reduce the number of employee grievances at step 2 or higher by 10% each year; reduce the number of new cases appealed to arbitration by 10% each year; and reduce the number of pay-related grievances that require step 3 or higher resolution to zero by SY 2017-2018. Baseline: Establish at the end of SY 2012-2013.
GREEN school responsibility actively pursue performance target PURPLE school responsibility hold for program development BLACK above school-level responsibility

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Goal 5
Outreach Excellence:
Foster family, school and community partnerships to expand educational opportunities for students.

Goal 5 Performance Measures:

5.1 Expand overall outreach opportunities by 5% that improve educational opportunities and minimize academic disruption for military-connected students by SY 2017-2018.
Baseline: At the end of SY 2012 - 2013, DoDEA was delivering the following outreach opportunities: 1812 virtual high school courses; 337 Military Family Life Consultants; Advanced Placement Training in 80 public high schools; funding in support of virtual learning opportunities in 5 LEAs.

5.2 DoDEA and Public Schools: Strive to ensure every school with a military-student enrollment of 25% or greater provides research based transition program/ curriculum that support student transitions to new schools by SY 20172018.
Baseline: At the end of SY 2012 2013, 77 of 194 DoDEA schools (40%) had an established peer-based program; 135 DoDEA Partnership grants have been awarded to 442 public schools with a military-student enrollment of 25% or more; of those schools, 82 provide a research based transition program/curriculum to schools (19%).

5.3 DoDEA and Public Schools: Strive to ensure every school with a military-student enrollment of 25% or greater will have one or more parent/family engagement strategies that aim to improve student achievement by SY 20172018. Baseline: Establish at the start of SY 2013-2014.
GREEN school responsibility actively pursue performance target opportunities and/or promote student physical health and well-being by SY 2017-2018. PURPLE school responsibility hold for program development Baseline Establish at the start of SY 2013-2014. BLACK above school-level responsibility

5.4 Each DoDEA school will establish one or more community partnerships that expand student learning 20

In advance of the December release of the goal strategies, schools should perform two actions:
1) Align the Continuous School Improvement (CSI) planning process with the CSP to ensure CSI goals/strategies are supportive of one or more of the CSP goals.
2) Work with district staffs to complete a gap analysis for the 8 school-level performance measures established for existing, active programs and initiatives. -- Gap analysis: measuring the gap between the current performance level and the performance target established in a performance measure.

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Review
The CSP is the product of a community-wide effort and represents the hopes and aspirations of our entire community. Every aspect of the CSP focuses on improving student outcomes. The new CSP aims to make DoDEA a more accountable, transparent organization. The CSPs foundational elements vision and mission statements, core values, and strategic goals establish what we aspire to achieve (see Volume I of the CSP). Our five strategic goals seek new levels of excellence in student achievement, school performance, talent management, organizational effectiveness and community outreach. The Goal strategies will explain how we plan to achieve our goals and, ultimately, our vision (to be released in Volume II in December 2013). The CSPs performance measurement process measures how well our goal strategies are working towards goal achievement. The PK-12 Education Transformation Priorities establish DoDEAs strategic priority of effort. Schools should take several actions in advance of the December release of the CSP goal strategies to begin aligning continuous improvement efforts with the CSP.

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Greatness is not a function of circumstance. Greatness, it turns out, is largely a matter of conscious choice and discipline. - Jim Collins
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