ePSIPOP Quick Start Guide

27 April 2012

How to access ePSIPOP

Open an Internet Explorer browser . To achieve the best view of the application, it is recommended to use the following settings :

Internet Explorer (IE) version 6.0 or higher Maximum window size of IE browser No bars or toolbars displayed Check Always allow pop-up blocker from this site option Screen resolution must be 1280 x 768 pixels

How to access ePSIPOP

To set maximum window size of IE browser, place your mouse pointer in the Maximize icon on the upper righthand corner of the browser, then click.

How to access ePSIPOP

To turn off all bars and toolbars displayed, right click in the toolbar section and uncheck all the bars and toolbars displayed.
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How to access ePSIPOP

To turn off pop-up blocker , click the Tools link from the toolbar section and select the Pop-Up Blocker from the dropdown menu, then Click Turn off Pop-Up Blocker. (NOTE : Pop-Up Blocker setting display depends on IE Version) .

How to access ePSIPOP

d. To change screen resolution, right click on your screen and select Properties. Go to Settings and adjust the screen resolution as shown below:
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URLs to Remember Real GMIS Web-Based URL https://-------------- Test GMIS Web-Based URL https://agency.dbm.gov.ph

How to access ePSIPOP

Go to ePSIPOP page. Type in the address bar.

How to access ePSIPOP

On the page displayed, click Continue to this website (not recommended) It is safe to click this because we know the site.
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Certification Error 27 April 2012

How to Correct Certificate Error

On the page displayed, click Certificate Error. Then View certificates

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Click Install Certificate...

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Click Next.

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Click Radio button Place all Certificate.. Then Click Browse

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Choose Trusted Root Certificate Authorities. Then Click OK.

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Click Next.

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Click FInish.

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Click Yes.

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Click OK.

How to access ePSIPOP

If Pop-Up Blocker is on, right click on the highlighted message, then select Always Allow Pop-ups from This Site

How to access ePSIPOP

The ePSIPOP page displays as shown below and is now ready to be used.

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ePSIPOP Getting Started

27 April 2012

ePSIPOP Getting Started

Login to ePSIPOP
From the ePSIPOP page , enter a valid user name and password, then click the Log-in button. (NOTE : Username and password must be submitted to DBM and must be created by Admin)

ePSIPOP Getting Started

At first login, the default password is the same as username. The system will require to change your password. Note: Maximum allowable characters for the username is 12 and 15 characters for the password. To change your default password, enter your new password , then click Submit. After successful change of password, the Home page will be displayed and will require you to enter your username and your new password.

ePSIPOP Getting Started

4. Click OK.

ePSIPOP Getting Started

After successful login, a Coverage page shown below is displayed. This page contains the organizational units of a particular agency on which your given username has access. If only 1 coverage access, then user will be directed to Itemized page.

ePSIPOP Getting Started

Click page number to display other coverage page

ePSIPOP Getting Started

Click button to display the PSIPOP (Itemized positions) editing

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NOTE : In the Coverage page, the Status column informs the user of the current status of each Org unit. For the definition of each status, please check the given list below : STATUS
Downloaded

DESCRIPTION

PSIPOP data are copied already from DBM database to Agency database. PSIPOP data are already available to end user for editing. (NOTE : Downloading of data is a one-time process only. Any updates in DBM database particularly in PSI items will be automatically copied to Agency database thru backend process)

For Revision

For Approver Level (n)

Approver sends back PSIPOP data to end user for further revision PSIPOP data are already available to end user for editing. End user/Approver level (n) sends PSIPOP data to Approver Level (n) for review and approval PSIPOP data are not available for editing to end user Final approver sends PSIPOP data to DBM specialist level PSIPOP data are not available for editing to end user PSIPOP data are copied from Agency database to DBM database PSIPOP data are already available to end user for editing

For Upload Uploaded

The PSIPOP page shown below has the ff. components and their functionalities:

Component
Legend

Functionality
If highlight of a row is GREEN , the position is vacant If highlight of a row is CYAN , the incumbent of the position is 65 years old or above If highlight of a row is MAROON , data entered on a particular row needs approval of DBM specialist when uploaded . This is also signifies that the record is exceptional If highlight of a row is YELLOW, this signifies that the row has been edited. Opens the data entry window . Please see Fig. 1.0 for the sample Generates PSIPOP report in PDF format. Please check Figure 2.0 for the sample Search for a particular Unique Item # / Name. Please check Fig.3.0 for the sample Generates a summary report of records with For Approval status. See Fig. 5 for the sample Refresh the page to see any changes that took effect Set status of a particular org unit to next level. Please check Fig. 6.0 for the sample Redirects to Coverage page Numeric link to go from one page to another

Edit Preview Search For Approval

Refresh

Coverage

Figure 3.0 How to use : Enter the Unique Item No. or Name or Position to be searched. Click Find button. NOTE : This search facility uses Filter Like Case and Case Insensitive criteria

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ePSIPOP Editing Page

Double clicked the Edit link in Itemized Position Page. All columns except
in gray color except Actual Salary are disabled or non-editable. For those editable columns, please see table below for the business rules applied:

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Figure

Column Name Area Type

Business Rule Area type of specific location of the position. Area type values are based from existing DBM reference table for area type Area code of the specific location of the position Area type values are based from existing DBM reference table for area code Unfilled if position is vacant OR Filled if the position has incumbent Message that can have a maximum of 30 characters in length 1st nine(9) digits of Tax identification # issued by BIR (NOTE : If TIN of certain position is non-editable, it means that TIN is already existing in the new tax system of BIR. No editing is needed.)

Area Code

Position Type Remarks TIN

Last Name

Last name of the incumbent. Valid entry are as follows: Letters A-Z, a-z, , Single Hyphen (-) Single Period (.) Minimum length is two(2) characters For those exceptions, the system will accept but will be tagged as For Approval. On this case, the agency shall submit document to DBM specialist for the necessary evaluation

First Name

First name of the incumbent. Valid entry are as follows: Letters A-Z, a-z, , Single Hyphen (-) Single Period (.) Minimum length is two(2) characters For those exceptions, the system will accept but will be tagged as For Approval. On this case, the agency shall submit document to DBM specialist for the necessary evaluation Last name of the incumbent. Valid entry are as follows: Letters A-Z, a-z, , Single Hyphen (-) Single Period (.) Minimum length is two(2) characters For those exceptions, the system will accept but will be tagged as For Approval. On this case, the agency shall submit document to DBM specialist for the necessary evaluation Gender of the incumbent Date of birth of the incumbent Date of birth must be earlier than Date of Original Appointment and Date of Last Promotion in order to pass the validation test Hiring date of the incumbent Date of Original Appoinment must be later than Date of Birth and earlier than Date of Last Promotion in order to pass the validation test

Middle Name

Sex Birth Date

Date of Original Appointment

Date of Last Promotion

Recent date of promotion of an incumbent If incumbent has no promotion yet, system automatically assigns value same as the date of original appointment for this column

Status Code

Current status of the incumbent

Eligibility Code
Actual Salary

Eligibility issued by CSC to the incumbent relevant to the position

Authorized annual salary of the position. Click to open the Salary window. Please see Fig. 1.1 for the sample Authorized annual salary must exists in the Salary Schedule table. For those exceptions, the system will accept but will be tagged as For Approval. On this case, the agency shall submit document to DBM specialist for the necessary evaluation.

Lookup Status Page

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Lookup Eligibility Page

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Salary Grade

Step Increment

Monthly Salary

Click either monthly or annual salary

Annual Salary Numeric link Check to enable annual salary due to exception (Fall outside the salary schedule) Set the annual salary
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From the Preview link : Figure 2.0

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Figure 5.0

Displays summary list of exceptions. To modify the details of the exceptions , select the row then double click
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Figure 6.0 Ready for Upload Button

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Component

Functionality Range of org units used in setting of status by batch

Set status of org unit(s) to For Revision by batch Automatically set the status of range of org unit(s) to next level by batch In end user level , set status to For Approver Level 1 In level of Approver Level (n), set status to For Approver Level (n+1) if applicable OR For Upload if Approver Level (n) is the final approver. Note : Before sending to next approver, a Disclaimer window is shown. Please see Fig. 7.0 for the sample.

Reset the current status of the org unit(s) by batch Select the particular row on which the status will be set

Options available for the manual setting of status. Displayed list depends on the user level. Clear Status resets the current status of the org unit done manually.

Submit change status to take effect

Discard changes and close the status window

Figure 7.0 How to use : If all the changes made are acceptable, check I agree box. Then click Continue to send the PSIPOP of org unit(s) to next level of approvers. If some revisions are still needed, click Cancel to cancel sending of PSIPOP of org units to next level of approvers.
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Possible Enhancement
1. Management Reports (i.e Total filled and unfilled, By gender etc) 2. Automatic Step Inc after 3 years

Questions?

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