DRAFT 6/25/13

Scott Mountain Homeowners Association Board Meeting of June 2, 2013 Location: Fire Station, 9336 SE Causey Board Members Present: Carl Feague, John Chapman, Dave Gilman, Dennis Shaffer, Jenny Shaffer, Jay Moffitt Ted Seble, Jim Graham, Dan Otis Absent: Homeowners and Guests Present: Homeowners: Nancy Hall, Kathy Sherman, Josh and Kelly Gavrich, Thomas Boyd

Call to Order: 7:03 pm by Carl Feague Minutes: Minutes of the May 7, 2013 Board Meeting were approved as submitted. (These had been provided to the Board members by email.) COMMITTEE REPORTS AND DISCUSSION Visitor Request/Discussion Kathy Sherman said she had received complaints about her yard in a letter from the HOA. She had completed work on her yard and asked if it was ok now. It is at 10476 SE 96th court. Carl said it was fine now.

President: Carl Feague Carl discussed his report on violations and noted that he had sent welcome letters to new residents. He sent a letter to the Champagne Lane residents next to the common area. The letter said they are welcome to use our common area for walking but there are limits, such as no shooting or building. Carl said he would stop his interim HOA policing and would turn the covenant responsibility back to the appropriate Board members, but would continue to write the letters. He scoped the asphalt paths for needed repairs where there are cracks. See report by Jenny. He placed the garage sale ad on Craigslist. Seven homes are participating so far. Vice-president: Ted Seble Ted reported that a homeowner on Kela Court had a large fire in his backyard. Ted was concerned about the right to burn and wanted to know what permission is needed. He said for homes in the County (our HOA is not in the city) the person wanting to burn must call 503-6320211. The message will say when it is ok to burn in the area served by Clackamas Fire 1. Secretary: Dave Gilman Completion of May minutes. Treasurers Report: John Chapman John said that dues were coming in. He has deposited about $15,600, which is about 65% paid. Last year payments were about $13,000 at the equivalent time. The total balance is about $37,800. He discussed the need for reserves and we are meeting the requirement to keep 1
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years budget in reserve. He sent out by email a proof of the HOA business card. He received the wrong cards, but requested corrected versions and plans to bring them to the next meeting.

Environmental: Jim Graham Jim said next week the landscaper will be doing moss treatment where needed. Light post 20 has been burning all day. Dennis said he would contact the repair company. Dumpsters: It was a good turnout. It was suggested to switch them around to different locations each time so as not to burden the same homes. Covenant Compliance: Dan Otis Dan had a contractor look at building a foot bridge across the common area creek. He asked for an estimate to build using regular decking and meeting code. The bid was $1600 but he wanted to get another estimate. It was suggested that he look at Happy Valley park for examples of what would be acceptable. Architectural: Jay Moffit first Jay received a request to change the house color at 10152 SE 99th. Jay will check the requested colors and sent out samples. He has a request to cut a tree at 10630 SE Stevens which he will check. He had a request from Mr. Wagner (sp?) at 10617 SE 99th to take out a large bush. Dennis made motion to approve removing the bush. All the Board approved. The Gavrich (were present) requested approval for a new 6 foot fence at their home and Jay approved it as it met the covenant requirements. Safety: Jenny Shaffer Jenny sent out info on traffic calming radar (speed recording trailer) before the meeting. The trailer will be placed on 99th for 30 days this month. Walking path crack repair: She had a referral from the city of Happy Valley. She had the company come out to provide an estimate, but they said they will not touch roots without an arborist approval. She has an estimate from another company to fill all the cracks in both path areas for $1250. Carl made a motion to accept the bid. All Board members approved and Jenny will have the work started. Jenny is going to check with neighbors near the trees that were planted in the common area to see if they will help water them during the summer. She has been caring for the new trees near her home. She and Dennis suggested that bark chips be put on all the non-paved trails in the common area. They checked with McFarland's for an estimate on the cost of chips, but they will have to determine the amount needed to get a final cost. Several Board members said they did not think chips were needed, as the trails were usable all year with the proper foot wear. As a compromise, it was suggested that the piles of chips from the forest work last year be used on the trails. Dennis Shaffer Dennis put a no trespassing sign in the common area facing Champagne Lane. He had a letter from a Champagne Lane resident in response saying it was city property and the sign was in appropriate and an insult. Dennis talked to the person and said it was HOA property and the letter was not meant to insult. It is Ok for them to use the area for hiking, but the HOA was concerned about other uses, as shooting BBs. Carl said he had sent a letter to the houses on Champagne Lane backing to the common area explaining it was HOA common area and the limits on use. Dennis said he would be doing the fall newsletter and asked for items to put in it.
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He is planning to remove the spool in the common area creek. The work party is to meet Saturday at 10:30 am.

GENERAL BUSINESS Nancy Hall reported on the SUN CPO meeting on June 3 and noted that several Board members also attended. She took John Ludlow, a County Commissioner, around to show him the Eagles Landing project. He indicated he did not approve of the plan. John discussed a protocol for covenant violations. When a fine is given the HOA needs to prove that we communicated with homeowner and provided an opportunity to object to the fine. The HOA Board need to have a protocol in place and follow the rules. Carl asked if there are any objections to spraying blackberries in the common area. Jenny said it is not necessary and showed examples of roots that she had dug out of the green space. There was agreement that it was possible to remove berries in this way, but many felt it was not practicable to do this for the entire common area. Jim will ask Happy Fish (contractor) for an estimate for the cost (the days of labor and cost per person) to remove berries vs. spray. Adjournment: at 9:05 pm by Carl Feague Next Board Meetings: Next meeting July 2, 2013 at 7 pm at the Fire Station And each first Tuesday of the month in 2013 that follows, except in August and December.

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