Smiling Faces (Name of Facility) Child Care Emergency Checklists

Date: ______12/02/1 ___________________

These checklists support the (Smiling Faces name of facility) Child Care emergency Plan. When filled in, they are confidential, and not to be released outside the facility, e cept to emergency response organi!ations.

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The direction and control activities outlined in this annex apply to all emergency situations. Some of the activities, to include annotating when tasks are completed, may be assigned to individual staff. It is important that each person know what (s)he is responsible to do. Com+leted or N/'

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%enior )n,site Facility *erson
This designates the person __(Stephanie ierceinsert name of primary person in charge)__ is in charge of the facility _ !arius ierce (insert name of secondary person in charge) is 2nd in charge of the facility __("ichole #lom$uist insert name of third person in charge)__ is 3rd in charge of the facility

Considerations for *rotecti-e 'ction Decision %vacuation may not be the best decision. Sudden occurrences (explosions, tornadoes, etc.), violent storms&weather conditions, ha'ardous materials events and an armed intruder or suspicious person outside may make sheltering options the best choice.
Monitor Weather Radio. Gather information from sources in the facility about the emergency. Gather information from County/Local EM ! Emergency "er#ices about the emergency. Consider$ %s there time to e#acuate& Consider$ %s it safe outside& Consider$ %s there time to send the children home& Consider$ re the children's homes in a danger area& Consider$ Can the children ! staff be safe inside the building& Consider$ (o) long )ill this e#ent last& %dentify children )hose homes are not in safe areas. %dentify the a**ro*riate *rotecti#e action. +otify *arents and staff of *rotecti#e action decision.

/odified 'cti-ities %mergencies may not affect those protected inside the facility, but may re$uire ad(ustment of schedule, early dismissal or cancellation of certain activities.
Cancel all out,of building acti#ities. -etermine the e.tent of cancellations and schedule modifications. Ma/e *ro#isions to /ee* those children )hose homes are not in a safe area. 1

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rocedures to accomplish one of five pre)planned protective actions* +ockdown, Immediate Shelter, Immediate %vacuation, Shelter in lace or %vacuation to ,elocation -acility. ".T%* /0o)1its2 should be pre)prepared to accompany you wherever you need to go. 3ontents of go)kits are specified.
Com+leted or N/' $tem

#ockdo2n I
"ound alarm 0#eeping over the intercom4hat will the signal be5 1 to loc/ all doors ! shelter children at facility. +otify 2,3,3. 4olice search building to find intruder. +otify *arents. "ound 5 ll,"afe5 signal 0_6rs ierce says over the intercom it7s all clear___4hat will the signal be5 1. $tem

Com+leted or N/'

$mmediate %helter If there is not sufficient time to move the children to the safest spot in the facility (tornado) whatever shelter is available at or near the children7s classroom should be used.
"ound larm. 6nloc/ doors to closets and utility s*aces designated as shelters. Mo#e the children to the closest shelter areas. Mo#e 7Go 8its9: medications and s*ecial needs e;ui*ment to shelter area 0time *ermitting1. Close air inta/es for (< C 0time *ermitting1. =urn off utilities to a#oid fire/e.*losion 0if situation )arrants1. Close )indo)s9 blinds9 dra*es ! doors to bloc/ debris from becoming missiles. +otify 2,3,3. =a/e attendance as soon as the immediate ha>ard *asses. Maintains control of the children until instructed to mo#e to another location. ?rief emergency ser#ices )hen they arri#e on,site. "earch building for ha>ards. "ound 5 ll,"afe5 signal 0__6rs ierce says all safe __4hat will the signal be5 1. $tem

Com+leted or N/'

$mmediate E-ac3ation Some emergencies re$uire that everyone leave the facility as soon as possible. There normally isn7t time to arrange transportation or get to another facility. Immediate activation moves everyone to a safe /assembly area2 outside, but near the facility.
"ound larm. Ensure that the *re,designated assembly area 0____-ront !oor location88881 is safe. 4ost e#acuation monitors in hall)ays and at doors.

+ame$ ("ichole #lom$uist list name of staff member) 9rea list location)

Location$ 0 ,est

Com+leted or N/'

+ame$ :enna ,yden (list name of staff member) Location$ 0 lay 9rea list location) Lead children in an orderly fashion out of the building to the designated assembly area. Ensure that children/staff )ho need hel* getting out ha#e been e#acuated. =a/e attendance as soon as the children arri#e in the assembly area. Mo#e 7Go 8its: medications and s*ecial needs e;ui*ment to assembly area 0time *ermitting1. +otify 2,3,3. Mo#e to another shelter if the assembly area is e.*osed to inclement )eather. Maintain control of the children until instructed to return to facility9 or go to another location. %f safe9 search building to ensure that e#eryone is out "earch =eam Members$ _ :enna ,yden (list name of staff members) (list name of staff member) ?rief emergency ser#ices )hen they arri#e on,site. -etermine building is safe from any ha>ards *rior to returning to the facility 0re;uest e.*ert ad#ice/assistance as a**ro*riate1. "ound 5 ll,"afe5 signal 0_;er okay ___4hat will the signal be5 . ?rief emergency ser#ices regarding final status. $tem

Com+leted or N/'

%helter in *lace If the emergency makes it unsafe to go outside and there is sufficient warning time, it7s best to move the children to a spot in the facility that offers the best protection. It may be necessary to stay there for several hours < or even a few days.
Ensure that designated shelter areas are ready to recei#e and shelter children and staff. "taff mo#e their assigned children to the *re,designated shelter areas. Ensure that children/staff )ho need hel* mo#ing ha#e arri#ed in shelter areas. =a/e attendance to establish accountability for all children and staff. Remain in *lace and a)ait further instructions from designated staff *erson or emergency ser#ices. +otify 2,3,3. 7Go 8its9: medications and s*ecial needs e;ui*ment mo#ed to shelter areas. Maintain control of the grou* until instructed to mo#e to another location. Close )indo)s9 blinds9 dra*es ! doors to im*ede debris from becoming missiles. Close air inta/es for (< C. Reduce all other sources of e.ternal air. "taff ta/e attendance as soon as they arri#e in the shelter area. =ime *ermitting9 *lace food and be#erages in closed containers. ?rief emergency ser#ices )hen they arri#e on,site. 4ro#ide meals/snac/s to sheltered children and staff if the duration of the emergency )arrants. -etermine building is safe from any ha>ards *rior to returning to normal o*erations 0re;uest e.*ert ad#ice/assistance as a**ro*riate1.. "ound 5 ll,"afe5 signal 09 !ing ____4hat will the signal be5 1.

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E-ac3ation to a (elocation Facility If the entire neighborhood is in danger, it may be necessary to move the children and staff to another facility that is far enough away to not be in danger. It7s convenient if that /relocation facility2 is another child care center because it has facilities and e$uipment. If nothing else is available, the community may have evacuation shelters established.
+otify relocation @acility 0 =outh 3enter name , phone >)?@?ABCDBCC. Call for *re,*lanned trans*ortation #ehicles 0if needed1. =a/e attendance for accountability and to determine e.act number of trans*ort seats needed. =rans*ortation arri#es at the facility. +otify county EM 0*h A _________________1 of failure in trans*ortation resources. Gi#e each dri#er a ma* to Relocation @acility in case #ehicles get se*arated. ttach a**ro*riate ma*s to this chec/list. Load 7Go 8its: medications and s*ecial needs e;ui*ment are on trans*ortation. Ensure that all children and staff9 including those )ho need assistance are aboard the trans*ortation and arri#e in shelter areas. 4ost 7+otice of Relocation: 04art %%%9 nne.331. =a/e attendance for accountability before trans*ortation de*arts. =rans*ortation de*arts for Relocation @acility. =a/e attendance for accountability )hen you arri#e at relocation facility. Mo#e children to areas designated for their use at Relocation @acility. Retain su*er#ision and accountability for all children. =a/e attendance and re*ort numbers to designated staff *erson. +otify *arents of the relocation of children.

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rocedures to accomplish functions re$uired to support emergency action.
Com+leted or N/' $tem

03ilding %ec3rity
Loc/ facilities9 lea#ing only one entry/e.it *oint. "taff chec/*oints to ensure there are no intruders 0see diagram1.

Comm3nications
4et information on ha7ards Monitor )eather radio to find out about emergencies. Monitor local radio/=< stations to stay a)are the *rogress of an emergency Comm3nicate 2ith +arents 6se land,line tele*hone 0*rimary means of communication1. Ma/e bac/u* communication system a#ailable 0cell *hones1. =ime *ermitting *ost current facility status on the facility )ebsite 0if a#ailable.1 6se te.t messaging and social net)or/ing sites to notify *arents Comm3nicate 2ithin the facility "ound a**ro*riate alarm for 4rotecti#e ction decided 0e#acuate immediately9 shelter or e#acuate to host1. Establish contact )ith relocation facility as soon as e#acuation is considered.

4o "its
Contain emergency contact information and *ic/,u* authori>ations for all of the children. Contain medication and other e;ui*ment 0)ith instructions for use1 for the children and staff. Contain s*ecial medical information9 including allergies on children and staff. Contain first aid su**lies. Contain )ater ! snac/s for e#eryone 0time *ermitting1. Contain im*ortant business records 0second *riority1 Bther 0s*ecify ________________1

/edical Emergencies
Render first aid as needed/feasible. ?rief mbulance/EM" *ersonnel )hen they arri#e.

/edical *roced3res
Re#ie) list of s*ecial needs children 0lists in 7go,/it:1. Ensure indi#idual staff are )ith children )ith s*ecial needs. =a/e all medication to be mo#ed if children relocate 0in go,/it1. =a/e first aid su**lies to accom*any the children 0first aid su**lies in 7go, /it:1. E.amine all children/staff for inCuries after emergency has *assed. Establish and maintain log of any medication administered.

*38lic 6tilities
"hut off Electricity manually. "hut off Water manually. "hut off Gas manually.

$m+ortant (ecords
When possible, important records, including business records should be backed up regularly and stored in a secure site away from the facility . 4ut emergency contact information and *arental *ermissions9 etc in 7Go, 8it:. 4ut business records 0license9 em*loyee training9 lease9 etc.1 in 7Go,8it:. 4ut records relating to s*ecial needs 0&&&9 etc1

(eco-ery
-e#elo* a *lan based on damage sur#ey to clean u* the center and ma/e it safe for reoccu*ation. ?egin clean,u* and re*air. 8ee* records of costs for insurance reasons