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ERP 9
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Contents
Godowns ................................................................................................................................................ 9
Creating Single Godown .................................................................................................................................. 9 Creating Multiple Godowns ........................................................................................................................... 10 Displaying Godowns ...................................................................................................................................... 11 Altering Godowns ........................................................................................................................................... 11
The Inventory transactions are quantified and recorded based on the inventory masters defined as per the business requirements / practice. In Tally.ERP 9, the following Inventory masters can be created to maintain and view inventory reports.
Go to Gateway of Tally > Inventory Info. The Inventory info. menu is displayed as shown:
To enable additional menus for Stock Categories and Godowns, set Yes to Maintain Stock Categories and Maintain Multiple Godowns in the F11: Features (F2: Inventory Features) screen.
Stock Groups
Stock Group is a collection of stock items of similar nature. A stock item can be assigned under Primary stock group or a new group or a sub-group can be created to assign the stock item. Go to Gateway of Tally > Inventory Info. > Stock Groups
Type the Name of the Stock Group Press Enter to skip the (alias) field Select the required Stock Group or Primary as the parent Stock Group in the Under field Set the option Can Quantities of Items be ADDED? to Yes
Select the Name of the parent Stock Group in the Under Group Type Name of Stock Group(s) to be created Specify the Parent Stock Group in the Under field (if All Items is selected in the Under Group field) Set the option Items are Addable (Y/N) to No
Select the required Name of the Stock Group from the List of Stock Groups
Select the Name of the Stock Group from the List of Stock Groups Make the required changes and save
You can delete a Stock Group, by pressing Alt+D from the Alteration mode You cannot delete a Stock Group with sub-groups or stock items unless the lower levels are deleted first
Stock Categories
Stock Categories helps in distinctive classification of goods based on specific nature which helps to obtain a third dimensional report based on functionality, behaviour, brand etc. Go to Gateway of Tally > Inventory Info. > Stock Categories
The Stock Categories sub-menu will appear in Inventory Info. Menu only when Maintain Stock Categories option is set to Yes in F11: Inventory Features
Type the Name of the Stock Category Press Enter to skip the (alias) field Specify Primary as the parent Stock Category in the Under field
Type the Name of the parent Stock Category in the Under Category Type Name of Stock Category to be created Specify the Parent Stock Category in the Under field (if All Items is selected in the Under Category field)
Select the Name of the Stock Category from the List of Stock Categories
Select the Name of the Stock Category from the List of Stock Categories Make the required changes and save
Units of Measurement
Units of measure refers to units on the basis of which inventory is measured or quantified. In Tally.ERP 9, there are basically two types of Units of measures (UOM), namely
Simple Units: Simple Units are individual units with no relationship with another units viz., Nos, Mtrs, Kgs, Hrs, Pieces, Box etc. Compound Units: Compound Units is combination of two simple units i.e., where two units have arithmetical relationship with one another. For example, 1 Box of 10 Nos, Hour of 60 Minutes etc.
Select Simple in the Type field from the list of Types of Units Specify the Symbol Type the Formal Name Specify the Number of Decimal Places field
Select Compound in the Type field from the list of Types of Units Select the First Unit and press Enter Specify the Conversion Unit and press Enter Select the Second Unit and press Enter
Select the required Unit of Measurement from the list Make the required changes and save
Tally.ERP 9 allows maximum 4 decimal places. You will not be able to alter decimal places, once you have transacted using the given unit of measurement.
All the above Units can be created either from the Unit of Measure sub-menu of Inventory menu or during Stock Item creation, by pressing Alt+C from the relevant fields.
Godowns
Godown is a location where goods are stored for trading purposes. Tally.ERP 9 allows you to create any number of godowns as per your requirements. Go to Gateway of Tally > Inventory Info. > Godowns
The Godowns sub-menu will appear in Inventory Info. menu only when Maintain Multiple Godowns option is set to Yes in F11: Inventory Features
Type the Name of the Godown Press Enter to skip the (alias) field Select Primary from the List of Godowns drop down Set Yes in Allow Storage of materials Set No in Our Stock with Third Party Set No in Third Party Stock with us
Ensure that in F12: Configure (Accts/Inventory Info.), Allow ADVANCED entries in Masters (Inventory) is set to Yes
Select the parent Godown in Under Godown field Type Name of Godown(s) to be created Specify the Parent Godown in the Under field (if All Items is selected in the Under Godown field)
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Displaying Godowns
Once created, Godowns can be displayed in both single as well as multiple mode. Go to Gateway of Tally > Inventory Info. > Godowns > Display (Under Single Godown)
Altering Godowns
Once created, Godowns can be altered in both single as well as multiple mode. Go to Gateway of Tally > Inventory Info. > Godowns > Alter (Under Single Godown)
Select the Name of the Godown from the List of Godowns Make the required changes and save
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Stock Items
Stock Item refers to the stock keeping unit or the goods which is manufactured or used in trading. Tally.ERP 9 allows you to create Stock items in following two ways,
Simple Advanced
Apart from the above, there are two options for creating Stock Items in Tally.ERP 9:
Type the Stock Item Name Press Enter to Skip the Alias field Select the Stock Group in the Under field Select the Stock Category in the Category field Select the Units of Measure in the Units field Enter other details as required
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To create Stock Items in simple mode, ensure that in F12: Configure (Stock Item Configuration), Allow ADVANCED entries in Masters is set to No
Press F12: Configure (Accts / Inventory Info.) and set the following options to Yes Allow Advanced entries in Masters Use PART NUMBERS for Stock Items Use Description for Stock Items Use Remarks for Stock Items Use ALTERNATE UNITS for Stock Items Allow Std. Rates for Stock Items Specify Default Ledger Allocation for Invoicing Allow Component list details (Bill of Materials) Use ADDRESSES for Godowns
Go to Gateway of Tally > Inventory Info. > Stock Items > Create (Under Single Stock Item)
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Type the parent Stock Group Name Type the Name of the Stock Item(s) Select the Stock Group in the Under field Select the Stock Category in the Category field Select the Units of Measure in the Units field Enter other details as required
Select the Name of the Stock Item from the List of Stock Items
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Select the Name of the Stock Item from the List of Stock Items Make the required changes and save
Voucher Types
The accounting & inventory transactions are recorded using appropriate documents called vouchers. Recording transactions under different voucher types facilitates flexible reporting and analysis of information. Tally.ERP 9 provides the following set of predefined accounting & inventory voucher types for recording transactions based on their nature.
Contra Voucher Payment Voucher Receipt Voucher Journal voucher Purchase Voucher / Invoice Sales Voucher/ Invoice Debit Note Voucher Credit Note Voucher Purchase Order Sales Order Rejections Out Rejections In Stock Journal Delivery Note Receipt Note Physical Stock
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Enter the Voucher name Specify the Type of voucher Specify the Method of numbering Activate or deactivate other functions as required
Select the required Voucher Type from the list Make the required changes and save
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