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[Date]

Event Name

Event Budget for Event Name: EXPENSES

Site

Estimated

Actual

Room and hall fees

$500.00

$300.00

Site staff

   

Equipment

   

Tables and chairs

   

Total

$500.00

$300.00

 

Decorations

Estimated

Actual

Flowers

$200.00

$500.00

Candles

   

Lighting

   

Balloons

   

Paper supplies

   

Total

$200.00

$500.00

 

Publicity

Estimated

Actual

Graphics work

$500.00

$800.00

Photocopying/Printing

   

Postage

   

Total

$500.00

$800.00

 

Miscellaneous

Estimated

Actual

Telephone

$500.00

$600.00

Transportation

   

Stationery supplies

   

Fax services

   

Total

$500.00

$600.00

 

Refreshments

Estimated

Actual

Food

$600.00

$800.00

Drinks

   

Linens

   

Staff and gratuities

   

Total

$600.00

$800.00

 

Program

Estimated

Actual

Performers

$300.00

$500.00

Speakers

   

Travel

   

Hotel

   

Other

   

Total

$300.00

$500.00

 

Prizes

Estimated

Actual

Ribbons/Plaques/Trophies

$200.00

$300.00

Gifts

   

Total

$200.00

$300.00

 

Total Expenses

Estimated

Actual

 

$2,800.00

$3,800.00

Actual Cost Breakdown
Actual Cost Breakdown
Estimated vs. Actual 10 9 8 7 6 5 4 3 2 1 0 Estimated Actual
Estimated vs. Actual
10
9
8
7
6
5
4
3
2
1
0
Estimated
Actual

Made in Office 2007 for office2007.com

Event Name

Event Budget for Event Name: INCOME

Admissions

Estimated

Actual

Estimated

Actual

300

100

Adults @

$5.00 $2.00 $1.00
$5.00
$2.00
$1.00

$1,500.00

$500.00

200

50

Children @

$400.00

$100.00

100

50

Other @

$100.00

$50.00

 

$2,000.00

$650.00

Ads in program

Estimated

Actual

Estimated

Actual

300

100

Covers @

$20.00 $10.00 $5.00
$20.00
$10.00
$5.00

$6,000.00

$2,000.00

200

50

Half-pages @

$2,000.00

$500.00

100

50

Quarter-pages @

$500.00

$250.00

 

$8,500.00

$2,750.00

Exhibitors/vendors

 

Estimated

Actual

Estimated

Actual

100

50

Large booths @

$20.00 $50.00 $5.00
$20.00
$50.00
$5.00

$2,000.00

$1,000.00

100

10

Med. booths @

$5,000.00

$500.00

50

2

Small booths @

$250.00

$10.00

 

$7,250.00

$1,510.00

Sale of items

Estimated

Actual

Estimated

Actual

400

 
  • 300 Items @

$20.00 $15.00 $10.00 $5.00
$20.00
$15.00
$10.00
$5.00

$8,000.00

$6,000.00

300

 
  • 200 Items @

$4,500.00

$3,000.00

200

 
  • 100 Items @

$2,000.00

$1,000.00

100

0

Items @

$500.00

$0.00

 

$15,000.00

$10,000.00

Total Income

Estimated

Actual

 

$32,750.00

$14,910.00

Income Comparison 10 9 8 7 6 Actual 5 4 3 Estimated 2 1 0 Estimated
Income Comparison
10
9
8
7
6
Actual
5
4
3
Estimated
2
1
0
Estimated
Actual
 

#

Event Name

Event Budget for Event Name: PROFIT/LOSS SUMMARY

 

Estimated

Actual

Total income

$32,750.00

$14,910.00

Total expenses

$2,800.00

$3,800.00

 

Total profit (or loss)

 

$29,950.00

$11,110.00

Profit vs. Loss $40,000.00 $30,000.00 Total income $20,000.00 Total expenses $10,000.00 $0.00 Estimated Actual
Profit vs. Loss
$40,000.00
$30,000.00
Total
income
$20,000.00
Total
expenses
$10,000.00
$0.00
Estimated
Actual
# Event Name Event Budget for Event Name : PROFIT/LOSS SUMMARY Estimated Actual Total income $32,750.00

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