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1. Define Responsibilities:
Security > Responsibility > Define (System Administration) Description: Use the Define Responsibility window to define responsibilities for each operating unit by application. When signing on to Oracle Applications, the responsibility chosen determines the data, forms, menus, reports, and concurrent programs that can be accessed. Consider using naming conventions for the responsibility names in a Multiple Organization environment. It is a good idea to use abbreviations of the business function and the organization name to uniquely identify the purpose of the responsibility.
6. Define Ledger:
Setup > Financials> Accounting Setup Manager>Accounting Setup Description: At least one Ledger needs to be defined before implementing and using Oracle Payables. A Ledger includes an accounting calendar, a functional currency, Sub Ledger Accounting method, and an account structure. The accounts define the structure of general ledger accounts. If accounts have not been defined while setting up a Ledger; the chart of accounts structure needs to be setup to provide valid values for expense, cash, and accounts payable liability accounts. If the Ledger was previously defined while setting up a different Oracle Financials product, proceed to the next step. Oracle Payables can be used with multiple Ledger within a single installation. Note: This setup step is normally completed during Oracle General Ledger setup.
Profile Name AP PAYMENT: Company details printed AP: Notification Recipient E-mail AP: Show Finally Closed Pos AP: Use Invoice Batch Controls Audit Trail: Activate Budgetary Control Group Default Address Style Default Country Folders: Allow Customization
Value Optional
Site
Optional Optional Optional Optional Optional Optional Standard Default Address Style Country No No
Optional Optional
Profile Name Journals: Display Inverse Rate MO: Operating Unit MO: Security Profile Printer Sequential Numbering GL: Ledger Name HR: business Group
XXXX XXXX
Ledger XXXX
distributions with set percentage amounts, or use Skeleton Distribution Sets to create distributions with no set distribution amounts. For example, a Full Distribution Set for a rent invoice assigns 70% of the invoice amount to the Sales facility expense account and 30% to the Administration facility expense account. A Skeleton Distribution Set for the same invoice would create one distribution for the Sales facility expense account and one distribution for the Administration facility expense account, leaving the amounts zero. You could then enter amounts during invoice entry depending on variables such as that months headcount for each group. If you enable and use a descriptive flex field with your distribution set lines, the data in the flex field will be copied to the invoice distributions created by the Distribution Set.
Prerequisites:a. Check the Invoice Approval Workflow at the Payables Option(Payables Responsibility).
b. Check the Validation before Approval if the invoice needs to be validated before it is sent for Approval ( Payables Responsibility c. The Profile option AME installed should be set to Yes at the Application level for the Payables application ( Syst em Administrator responsibility). d. Define Users (System Administrator) e. Login as SYSADMIN Navigation: User Management> Users Select your User Name, click on Update, Click on Assign roles User Name
XXXX
Click on go and say Update Click on Assign roles. Search By Approvals Management Business Analyst Roles and Responsibilities Functional Administrator Roles and Responsibilities Approvals Management Administrator Roles and Responsibilities
Enter Justification for each Responsibility. 6. Login as your user (XXXX). Navigation: Functional Administrator
Create Grants for your AME Transaction Type. Note:- It is one time setup only. 7. Switch Responsibility to Approvals Management Administrator. Select your Transaction type to create Invoice Approval. Filter Payables Invoice Approval Transaction Type Update this .
Note:- One time setup. 8. Switch Responsibility to Approvals Management Business Analyst.
Select your Transaction type Payables Invoice Approval . Click on Attributes, Attribute Category All All Select your Attribute called SUPPLIER_INVOICE_AMOUNT.
Data Type
Name SUPPLIER_INVOICE_AMOUNT
Click on Conditions (Tab on top of the window). Click on Create and create required condition.
Attribute SUPPLIER_INVOICE_AMOUNT
RON
9999999999
Click on Apply. Click on Action Types (On the top of the window) Select your action type approval-group chain of authority, and say apply. Click on Approver Groups, Name XXXX Approval Description XXXX Approval Order Number 1 Voting Method Serial Usage type Static Approver type HR People Approver
Select your approver group which has created all ready for this action type. Click on Return to Dashboard. Click on Rules (Define the Approval Rules) Click on Create rule.
Say Next, Select your condition which has created on the above setup.
Say Next, Select your Action type and Action. Say Next, and say Finish.
Entry Type Next Automatic Number Invoice Currency Pay Group Terms Date Basis Pay Date Basis Payment Terms Always Take Discount Create Interest Invoices
RON
Invoice Due
No No
Purchase Order
XXXX OU Payment Accounting When Payment is Yes Issued When Payment Yes Clears Account for Gain/Loss When Payment Yes Issued When Payment Yes Clears Bills Payable Account Source From Payment Yes Document From Supplier No Site
None
Balancing Account Discount Method System Account Yes Prorate Expense Prorate Tax Interest System Account Yes Prorate Across Invoices Prepayment Account From Supplier Yes Site From Purchase Order
Description: Use the Special Calendar window to define periods that Payables uses for automatic withholding tax, recurring invoices, payment terms, and for the Key Indicators Report.
The periods defined in the Special Calendar window are completely separate from the periods defined in the Accounting Calendar window for AP Accounting Periods. Note: Special calendar will be defined the same as GL Calendar.
Accounting > Control Payables Periods Description: You enter and account for transactions in open accounting periods. The period statuses available in Payables are Never Opened, Future, Open, Closed, and Permanently Closed. When you first define a period, Payables assigns a status of Never Opened to the period. Payable does not allow transaction processing in a period that has never been opened. After you change the status to Future or Open you cannot change it back to Never Opened. Your accounts payable periods are separate from your general ledger periods. For example, you can close your JAN period in Payables before you close your JAN period in General Ledger.