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INTRODUCTION

CURRENT SCENARIO
1200 proposals comes in CAPEX for approval. 5 persons handles details of all CAPEX proposals like sales volume, capex proposed, IRRs, proposed facilities, proposed initiatives etc . In Regional office proposal data comes in hard copy

PROBLEM WE FACE
TIME CONSUMING. MISSING DATA. LATE CONFIRMATION OF RECENT DATA. NON-AVAILIBILITY OF DATA. COST/LOSS :FIVE PEOPLE ENTERING DATA OF THE SAME FILES FOR THEIR RESPECTIVE. CHANCES OF MIS INTERPRETATION OF DATA. WASTAGE OF MAN HOURS.

proposal

TO REDUCE THE REPEATATION OF DATA ENTRY JOB A PROGRAM HAS BEEN DEVELOPED AND PUT TO USE WHERE ALL THE DATA IS BEING ENTERED BY A PERSONS AND THE ACCESS TO THE DATA BASE IS AVAILABLE WITH ALL THE PERSONS REQUIRED TO EXTRACT REPORTS FROM THE DATA.

DATA ENTRY/EXTRCT

MASTER SHEET

DATA ENTRY/EXTRACT

SQL SERVER

Why we need..
Total field stuff and RGM is 150 people.and different people required different reports according to their need. Need to maintain Consistency of data updation . Updating data through sharing file in emails leaves the scope of error.

I NEED TO SHOP..
B
I N F O A

FACEBOOK

A+B

EMAIL ONLY INFO B+C D INFO D

A
B

? B/C/D
? C/D/E ? D/E ? A/E E

C
D

? A/B/C

EMAILS /HARDCOPY/SOFTCOPY(ATTACHMENT)

Most important benefit..


ANUAL RECURRING SAVING (IN RUPEES) : SAVING OF 3 MANPOWER FULL TIME ROUND THE YEAR

PLAN..
A SQL PROGRAM IS DEVELOPED WHICH IS LOADED ON ONE USERS PC WITH THE DATA BASE. THE HTML FRONT END APPLICATION IS LOADED ON ALL USERS PC . THE DATA KEYING TO THE DATA BASE IS DONE SIMULTANEOUSLY BY ALL USERS AND THE DATA BASE GETS UPDATED ACCORDINGLY . DESIRED REPORTS IS BEING EXTRACTED BY ANY USER . THE OUTPUT IS IN EXCEL FORMAT. ADDITION OF FIELD IN THE DATA BASE OR IN THE REPORT FORMAT CAN BE DONE AT LATER STAGE ALSO .

Updation
SQL SERVER Master sheet A+B+C+D+E SQL SERVER

REPORT GENERATES TIME

A B+C+D+E

B A+C+D+E

C A+B+D+E

D A+B+C+E

E A+B+C+D

Benefits of this ideas:


NON FINANCIAL BENEFIT: (1) REDUCE REPETATION OF SAME DATA ENTRY BY MANY PEOPLE REDUCING MANHOUR OF THE SAME JOB (2) AVAILABILITY OF UPDATED DATA AT ANY POINT OF TIME . HOW WOULD THE IDEA ADD VALUE: UTILISATION OF MAN HOUR EFFECTIVELY AND EFFICIENTLY BY REDUCING THE REPETITION OF SAME DATA ENTRY JOB BY MANY PEOPLE.

FUTURE VALUE CREATION ANALYSIS: AVAILABLE RESOURSES CAN BE USED APPROPRIATELY . REPLICABILITY POTENTIAL WITHIN YOUR LOCATION/ SBU/ENTITY,IN OTHER SBU/ENTITY: IT HAS A HIGH DEGREE OF REPLAICABILITY AT TERRITORY LEVELS WHERE OUR FIELD OFFICER ARE REQUIRED SAME TYPE OF DATA BUT BEING MAITAINED SEPERATELY THIS SAME IDEA CAN BE REPLICATED IN OTHER DIVISION OF BUSSINESS.

THANK YOU..