Tai Lieu Hoc Lap So Ke Toan Tren Excel A Tools PDF

HNG DN LP S K TON TRN EXCEL & A-TOOLS
[Xut bn ln I Ti liu lu hnh ni b]
Ti liu ny ch nn s dng thc hnh trn lp vi s phn tch chi tit ca ging vin. Nguyn Duy Tun [08/05/2011]
Cng ty C phn BLUESOFTS
Hng dn lp s k ton trn Excel & A-Tools
MC LC
PHN I: LP S K TON TRN EXCEL & A-TOOLS ............................................................................ 3 1. 2. 3. 4. To tn Define Name.................................................................................................................................. 3 Kim sot nhp liu - Data Validation ......................................................................................................... 5 SUMPRODUCT v Cng thc mng - Php tnh c nhiu iu kin ..................................................... 10 K thut lc d liu - AutoFilter ................................................................................................................. 12
5. Phng php t chc c s d liu k ton trn Excel. Phn tch nghip v v lung d liu k ton. Mi quan quan h d liu gia cc s .................................................................................................... 14 5.1. 5.2. 5.3. 5.4. 5.5. 6. Thit lp cc s danh mc .................................................................................................................. 14 S nht k (NKC - Details) .................................................................................................................. 15 S kho (KHO Details) ........................................................................................................................ 16 Tng hp chng t (ChungTu-Header) ............................................................................................ 16 Mi quan h gia cc s k ton ca mt doanh nghip ............................................................... 17
Phn tch nghip v v lp s k ton tng hp TK: 131, 331, 156 - ng dng cng thc mng . 22 6.1. 6.2. 6.3. Lp s tng hp 131 ............................................................................................................................ 22 Lp s tng hp 331 ............................................................................................................................ 24 Lp s tng hp 156 ............................................................................................................................ 24
7. 8.
Phn tch nghip v v lp s ci - ng dng AutoFilter ....................................................................... 25 Tm hiu hm BS_SQL ca A-Tools v phng php khai bo SQL ..................................................... 28
Hng dn s dng hm BS_SQL ......................................................................................................................... 31 9. ng dng hm cc hm BS_SQL, IF, SUM lp cc s k ton ........................................................ 32
V d v lm s ci. .............................................................................................................................................. 32 PHN II: CHIA S FILE EXCEL CHO NHIU NGI DNG CHUNG TRN MNG, PHN QUYN TRUY CP CA NGI DNG ................................................................................................................ 34 1. To my ch v Qun tr my ch .................................................................................................................... 34 2. Chc nng my khch (Excel Client) - Kt ni ti my ch .......................................................................... 39 Cc chc nng h tr son tho v cp nht d liu ln my ch............................................................................... 43
Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337
Website: www.bluesofts.net
Email: duytuan@bluesofts.net
PHN I: LP S K TON TRN EXCEL & A-TOOLS
1. To tn Define Name
Cch to Name: + Name l mt tn c nh ngha bi ngi dng, n tham chiu ti mt a ch trong bng tnh Gi l Name tnh, hay gn tn cho mt cng thc Gi l Name ng. Trong cng thc, thay v dung a ch th ta dung Name s d hiu v linh ng hn. to Name chng ta lm theo cc bc di y: Bc 1: Chn vng a ch cn gn Name Bc 2: Vo menu Insert->Name->Define ta c mn hnh di y:
Mc Names in workbook: bn t tn, v d THANH_TIEN , nhn nt Add hon tt vic to Name. Lu : k t u ca tn bt buc phi l ch (A, B, ..Z). tnh tng ct thnh tin, bnh thng ta dung cng thc.
=SUM(I4:I63) Vy ta c th dng cng thc sau thay th =SUM(THANH_TIEN) To Name ng Name ng l a ch tham chiu ca n t thay i theo tnh hung no ca d liu ngi dng. V d di y l to Name c tn DanhSachMa. Name ny s tham chiu vo vng MaHang nu C4 trong s ci l 1561, tham chiu vo MAKH M khch hng nu C4 l 131. Trong thit k S k ton SQL, tc gi thit k s ci ng vi s tham gia ca Name ng. Danh sch i tng theo di chi tit s thay i t ng khi ti khon thay i.
Ti sao chng ta li nn dng Name trong Excel? + Linh hot: trong thc t ta c nhiu cng thc tham chiu vo vng a ch I4:I63, nu vng naythay i th trong cc cng thc ta phi thay i li, s mt nhiu time cho vic ny. Theo phng php dung Name th ta ch cn lm mt vic duy nht l sa li Name tham chiu li vo vng a ch thay i tt c cc cng thc t thay i ngay. + Trc quan: nhn vo cng thc =SUM(THANH_TIEN) ta bit ngay l tnh tng ct thnh tin. Cn =SUM(I4:I63) n lc no ta c th khng cn nh tnh tng ca ci g. + Linh ng: Chng ta xem v d v Name ng thy r iu ny.
2. Kim sot nhp liu - Data Validation

Data Validation l chc nng cho php ngi dng kim sot gi tr nhp vo bng tnh theo iu kin rang buc no , nu khng tha mn th cnh bo hoc khng cho nhp. Chc nng ny rt quan trng, gip cho chng ta nhp d liu ng gi tr cn nhp, trnh nhp d liu sai. V d: cn nhp s lng bn hng t 1->10; ngy phi <= ngy hin ti; nhp m hng trong mt danh sch xc nh; to Data Validation, lm theo trnh t nh sau: Bc 1: Chn vng d liu cn kim sot Bc 2: Vo menu Data->Validation
Sau khi chn xong ta c mn hnh di y:
B qua gi tr trng
Loi kim sot Nhp nhn nhng thay i cho tt c cc c cng thit lp.
Xa Validation + Allow: chng ta chn loi kim sot: Whole number: kim sot s nguyn Decimal: kim sot s l List: kim sot trong danh sch Date: kim sot gi tr ngy Time: kim sot gi tr kiu thi gian Text length: kim sot s k t/ rng ca vn bn Custom: kim sot bng cng thc. + Input Message: thng bo khi nhp d liu ti . + Error Alert: thong bo khi nhp sai, tc l khng ng iu kin thit lp. By gi chng ta s lm th 3 v d v ng dng Validation di y: V d 1.1: Ch cho nhp s nguyn t 0->10 trong vng A3:A8 Bc 1: Chn vng A3:A8 Bc 2: Vo menu Data->Validation Mc Ti tab Setting thit lp nh sau: + Mc Allow chn Whole number + Mc Data chn between + Mc Minimum chn 0 + Mc Maximum chn 10
V c bn th l xong, chn nt Ok kt thc. y hn ta lm tip cc thit lp di y: Chn tab Input Message, thit lp theo mn hnh di y:
Chn tab Error Alert, thit lp theo mn hnh di y:
Mc Style ngi dng c th chn 1 trong 3 gi tr: + Stop: thng bo vi biu tng ngng v khng cho nhp tip. v vn cho nhp liu gi v vn cho nhp gi
+ Warning: thng bo vi biu tng cnh bo tr. + Information: thng bo vi biu tng thng bo tr.
V d t con tr trong vng ta s thy thng bo Lu l do ta thit lp trong Input Message. Nhp gi tr 15 Mn hnh Li nhp liu xut hin.
V d 1.2: Ch cho php nhp gi tr ngy <= ngy hin ti ca my tnh. Chng ta thit lp theo nh mn hnh di y:
V d 1.3: thit lp cho php chn m hng trong danh sch Chng ta thit lp theo nh mn hnh di y:
MAHH l tn t (Define Name) tham chiu ti vng c danh sch m hng. Vng ch c php c mt ct.
Mn hnh nhp m hng nh di y:
3. SUMPRODUCT v Cng thc mng - Php tnh c nhiu iu kin

Hm SumProduct: Cu trc SUMPRODUCT(array1,array2,array3, ...) Array - Mng d liu l mt tp hp dy gi tr lin tip trong mt khng no . VD A1:C1 ho A1:A10,... Php tnh ny cho php chng ta tnh tng ca tch array1*array2*array3* ...array30. VD: A: S lng; B: n gi A1 =2 B1=20 C1="Cam" D1="Ging lai" A2 =3 B2=10 C2="Bi" D2="Khng" A3 =4 B3=25 C3="Cam" D3="Khng" By gi cn tnh doanh thu ca cc loi hoa qu array1=A1:A3 array2=B1:B3 Cng thc =SumProduct(A1:A3, B1:B3) = 170 Bn cht cng thc lm vic nh th ny =A1*B1+A2*B2+A3*B3 kt qu l 170 Nhc li v php tnh logic: Gi tr kiu logic ch cho ra 1 trong 2 gi tr l TRUE/1, FALSE/0 Php ton logic:<, >, <>, =, >=, <=, Not() VD: 2>3=False 3>1=True 4>3=True *) Logic v - AND =(2>3)*(3>1)*(4>3)=False*True*True=0*1*1=False/0 tng ng vi hm Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337 Website: www.bluesofts.net Email: duytuan@bluesofts.net
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AND(2>3,3>1,4>3). t nht mt logic=False th kt qu s l False hay 0. * Logic hoc - OR =(2>3)+(3>1)+(4>3)=False+True+True=0+1=True/1 tng ng vi hm OR(2>3,3>1,4>3). t nht mt logic=True th kt qu s l True hay 1. Lu tng ca cc gi tr l True=True=1). *) Tnh tng c nhiu iu kin: Cch 1: dng SUMPRODUCT Tnh tng doanh thu ca loi l "Cam" =SUMPRODUCT(A1:A3,B1:B3*(C1:C3="Cam")) hoc =SUMPRODUCT(A1:A3*B1:B3*(C1:C3="Cam")) = 140 Cng thc tnh nh sau: =A1*B1*(C1="Cam")+A2*B2*(C2="Cam")+A3*B3*(C3="Cam" ) =2*20*True+3*10*False+4*25*True =2*20*1+3*10*0+4*25*1= 140 Cch 2: dng Cng thc mng - "Formula Array" =Sum(IF(C1:C3="Cam",A1:A3*B1:B3,0)) Kt thc nhn t hp CTRL+SHIFT+ENTER. Vi cch lm ny EXCEL s phn tch nh sau: Xt trn tng dng trong mng (array) dng1: (c1="Cam")=true nn ly A1*B1=2*20 dng2: (c2="Cam")=false nn ly 0 (theo cch ca ly ca hm IF) dng3: (c3="Cam")=true nn ly A3*B3=4*25 Sau khi chy ht cc dng, EXCEL s dng hm SUM tnh tng kt qu tnh c tng dng=2*20+0+2*25=140. Nu trong cng thc l hm khc hm SUM th cch tnh s theo hm . Nh vy c 2 cch tnh: =SUMPRODUCT(A1:A3*B1:B3*(C1:C3="Cam")) v =Sum(IF(C1:C3="Cam",A1:A3*B1:B3,0)) *) Vy ti sao khng dng l =SUM(A1:A3*B1:B3*(C1:C3="Cam")) m phi dng hm =SUMPRODUCT(A1:A3*B1:B3*(C1:C3="Cam")) ? Cc bn nh li cu trc ca SUM l SUM(number1,number2, ...) Cn SUMPRODUCT l SUMPRODUCT(array1,array2,array3, ...)
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number <> array Khc nhau v kiu gi tr. Nu SUMPRODUCT(A1:A3*B1:B3*(C1:C3="Cam")) ri ENTER l ng v i s ca n phi l mng - Array. Nu cng thc =SUM(A1:A3*B1:B3*(C1:C3="Cam")) ri ENTER kt qu l #VALUE! li v A1:A3 l mt array ch khng phi l mt number. Nu nhn t hp CTRL+SHIFT+ENTER. Vi cch lm ny EXCEL s phn tch nh sau: Xt trn tng dng trong mng (array) dng1: A1*B1*(c1="Cam")=2*20*True=2*20*1 dng2: A2*B2*(c2="Cam")=3*10*False=3*10*0 dng3: A3*B3*(c3="Cam")=2*25*True=4*25*1 Sau khi chy ht cc dng, EXCEL s dng hm SUM tnh tng kt qu tnh c tng dng=2*20*1+3*10*0 +4*25*1=140. Vy vn dng c =SUM(A1:A3*B1:B3*(C1:C3="Cam")) vi iu kin nhn t hp phm CTRL+SHIFT+ENTER Nh vy n y chng ta c c 3 cch tnh: =SUMPRODUCT(A1:A3*B1:B3*(C1:C3="Cam")) nhn phm ENTER =SUM(IF(C1:C3="Cam",A1:A3*B1:B3,0)) nhn phm CTRL+SHIFT+ENTER =SUM(A1:A3*B1:B3*(C1:C3="Cam")) nhn phm CTRL+SHIFT+ENTER Chng c th kt hp rt nhiu iu kin vo trong hm thng qua php ton logic nhn-v- And, cng - hoc - Or. *) Dng hm SUMPRODUCT hay dng SUM kt hp CTRL+SHIFT+ENTER u cho ra c kt qu nh nhau chnh l do php ton logic ca bn. *) Hm SUMPRODUCT ch c th tnh tng theo nhiu iu kin *) Cng thc mng - Formula Array ngoi vic tnh tng c nhiu iu kin cn lm rt nhiu php tnh khc do cch s dng hm m thi.
4. K thut lc d liu - AutoFilter

Chc nng AutoFilter gip cho chng ta to lc d liu ngay trn bng tnh theo iu kin no . Cch lm theo cc bc di y: Bc 1: chn ton b bng d liu (gm c dng tiu )
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Bc 2: vo menu Data->Filter->AutoFilter 2 Chn menu
1 Chn vng
Sau khi thc hin lnh trn menu ta c mn bng vi dng tiu c nt tr xung lc. Chng ta lm v d lc NOTK (n ti khon) l 131, MA_KH (m khch hng) l KH001.
Kt qu lc nh mn hnh di y:
Du hiu bng lc l cc nt c mu xanh l c iu kin lc , cc dng khng tha mn iu kin b n. hin li ton b d liu, vo menu Data->Filter->Show All
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b chc nng AutoFilter trn bng tnh ny, vo menu Data->Filter, b chn AutoFilter. Cc tnh nng khc cng nh vn dng AutoFilter ti s trnh by k hn trn lp Hc s k ton trn Excel & A-Tools do cng ty C phn BLUESOFTS t chc.
5. Phng php t chc c s d liu k ton trn Excel. Phn tch nghip v v lung d liu k ton. Mi quan quan h d liu gia cc s
5.1. Thit lp cc s danh mc Trong doanh nghip c nhiu i tng qun l nh: khch hnh, nh cung cp, nhn vin, hng ha, ti khon, ngn hng,cc i tng ny s tham gia trong cc giao dch v th hin trn cc chng t ti chnh. Chng cn thit phi to, mi loi i tng ta cn mt sheet to s cho chung, gi l danh mc. Cu trc ca s danh mc thng, ct u tin l ct m (gi tr m khng dduwwocj trng nhau), ct th 2 l tn i tng, t ct th 3 s th hin cc thng tin cng nh c tnh ca i tng. V d cu trc ca danh mc nh cung cp (ngi bn)
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Quy trnh to mt s danh mc: To sheet mi, t tn sheet theo tn ca danh mc bng ch vit tt, nh l DMNB (danh mc ngi bn). Cc s danh mc nn t tn vi 2 k t u l DM lm c s phan bit. To cu trc s, hy nh l ct u tin nn l M. V hm VLOOKUP vi nguyen tc tm l ct u tin trong bn d liu. t tn cho vng d liu (Define Name). Theo nh hnh v trn, ta chn vng A3:F7, v menu Insert->Name->Define Name v t mt ci tn l DMNB. Mi quan h gia cc s. Cc s danh mc khc bn to tng t nh nh vi DMNB. Cc bn hy tham kho file S k ton SQL. http://bluesofts.net/forum/threads/124-So-ke-toan-SQL-Bo-so-ke-toan-tren-Excelamp-A-Tools-Cong-thuc-mo-amp-Mien-phi-?p=182#post182 5.2. S nht k (NKC - Details) S NKC - Details dng ghi li cc giao dch cng vi nh khon k ton. NKC l ngun d liu to ra cc s k ton khc. Cu trc s NKC theo hnh di y:
Theo nh file S k ton SQL th t tn NKC=A3:J63. Lu : Cc i tng tham gia vo giao dch, phi ghi vo s NKC bng m ca n, m ny c trong danh mc. S d u k c nh khon mt v trong s NKC. Cc bn khng nn s d u k trong s danh mc. Mi mt chng t pht sinh, cn t nht 1 dng ghi, thng l 2 dng vi chng t mua hng, 3 dng vi chng t bn hng. V d: Mua hng nhp kho. Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337 15 Website: www.bluesofts.net Email: duytuan@bluesofts.net
Dng 1: 1561 | 331| 5.000.000 Gi mua hng Dng 2: 1331 | 331 5.00.000 Thu VAT 10% Cc ct SO_CT, NGAY_CT, MA_NB phi in v ging nhau gia cc dng trong mt nghip v. Cc ct trong s NKC cn thit phi c t tn sau ny dng cng thc. Tn cc ct nn trng vi tn dng tiu ct m bo s thng nht v d nh. 5.3. S kho (KHO Details) S kho c dng ghi chi tit cc mt hng nhp, xut. C s ghi chp t cc phiu nhp, phiu xut. V c bn ging nh NKC nhng n c thm cc ct + MA_VLSPHH: nhp m hng + SLG: s lng trn phiu + Dongia: gi nhp/xut n v + DTCF: ghi m thanh phm, nu trong sn xut th khi xut NVL cho sn xut thnh phm vo th phi ch r m thanh phm trong ct DTCF lm c s sau ny tp hp chi ph theo i tng. + KHO: ch ra nhp hay xut kho no.
Cc ct trong s KHO cn thit phi c t tn sau ny dung cng thc. Tn cc ct nn trng vi tn dng tiu ct m bo s thng nht v d nh. 5.4. Tng hp chng t (ChungTu-Header) Nu lm k ton mt cch bi bn th nn ghi cc thng tin chung ca chng t nh: so_ct ,ngay_ct, ma_kh, ma_nv, ma_vlsphh, kho, dien_giai. Theo cch ny th quy trnh nhp 1 chng t nh sau. Nhp cc thng tin chung vo s ChungTu-Header, sau nh khon vo NKC-Details, nu l chng t lin quan ti phiu nhp, xut th vo s Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337 16 Website: www.bluesofts.net Email: duytuan@bluesofts.net
KHO-Details nhp chi tit tng mt hng. Vy mt chng t chng ta phi nhp t nht 2 s l ChungTu-Header, NKC-Details. Nu bn mun n gin th ch cn 2 s NKC-Details v KHO-Details cng c. 5.5. Mi quan h gia cc s k ton ca mt doanh nghip Trong file S k ton SQL th chng ta c cc s nhp d liu gm: + Cc s danh mc: DMTK, DMKH, DMNB, DMNV, DMVLSPHH + Cc s ghi chng t: ChungTu-Header, NKC-Details, KHO-Details Thc t cc i tng khi ghi vo cc s chng t th ch ghi m ca chung, tc l khi nhp ha n mua hng ca cng ty TNHH Bc th ch nhp m NB001 vo ct MA_NB ch khng phi nhp tn. Cc bo co sau ny ta dng hm VLOOKUP hay BS_SQL ca A-Tools ly thng tin chi tit ca i tng. Mi quan h ca cc s danh mc v chng t nh bng di y:
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Tn sheet DMNV DMKH DMNB DMVLSPHH DMTK ChungTuHeader
Ni dung Nhp danh sch cc nhn vin: Ma_NV, Ten, Nhp danh sch cc khch hng: Ma_KH, Ten, Nhp danh sch cc ngi bn: Ma_NB, Ten, (danh mc nh cung cp) Nhp danh sch cc hng ha: Ma_VLSPHH, Ten, Nhp danh sch cc ti khon: MaTK, Ten, + Nhp cc thng tin c bn ca chng t nh: So_CT, Ngay_CT, Dien_Giai, Ma_KH, Ma_NV, Ma_NB,
NKC-Details
+ Nhp s d u cc ti khon, chi tit cho cc i tng. Ngy ca d u phi < ngy u k (NGAY1). + Nhp cc chng t - nh khon cc s tin pht sinh.
(Tm li, s NKC ghi tt c cc s d u k v cc giao dch bng tin trong k.)
KHO-Details
+ Nhp s d u cc ti khon kho 15*, chi tit cho cc vt liu, hng ha. Ngy ca d u phi < ngy u k (NGAY1). + Nhp cc chng t kho chi tit: m hng, s lng, n gi, thanh tin.
Quan h Ma_NV quan h vi ct Ma_NV trong s NKC, KHO. Ma_KH quan h vi ct Ma_KH trong s NKC, KHO. Ma_NB quan h vi ct Ma_NB trong s NKC, KHO. Ma_VLSPHH quan h vi ct Ma_VLSPHH trong s KHO. MaTK quan h vi ct NOTK, COTK trong s NKC, KHO. + Ct So_CT quan h vi ct So_CT trong s NKC Details. + Cc ct nhp m trong s ny c quan h vi cc ct m trong cc s danh mc. + Ct So_CT quan h vi ct So_CT trong s ChungTu-Header Tng hp chng t. + Cc ct nhp m trong NKC c quan h vi cc ct m trong cc s danh mc. + Ct So_CT quan h vi ct So_CT trong s ChungTu-Header Tng hp chng t. + Cc ct nhp m trong NKC c quan h vi cc ct m trong cc s danh mc.
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V d n gin dng SQL Builder ca A-Tools ly ra trong s NKC: SO_CT,NGAY_CT,THANH_TIEN, Tn ngi bn. Tn ngi bn khng c trong NKC, trong NKC c MA_NB (m ngi bn), v th chng ta cho 2 s DMNB v NKC quan h vi nhau thong qua trng (ct) MA_NB. Vi vic lin kt ny chng ta c th ly d liu t cc s ra mt s mi.
Run Query
Chn nt Run Query trn mn hnh SQL Builder ta c bng kt qu di y:
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Trc khi thc hin lp s sch v lm cng thc, chng ta cn thc hin vic t Name cho cc s chng t v danh mc.
STT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Tn Name CDTK_CKCO CDTK_CKNO CDTK_DKCO CDTK_DKNO CDTK_MATK CDTK_PSCO CDTK_PSNO CDTK_STT CDTK_TENTK CHUNGTU DMKH DMKH_MA_KH TU_TAO_NAMES DMNB DMNB_MA_NB DMNV DMNV_MA_NV DMTK DMTK_MATK DMVLSPHH DMVLSPHH_MA_VLSPHH GIAMDOC KETOAN Tham chiu vng =CDTK!$I$6:$I$19 =CDTK!$H$6:$H$19 =CDTK!$E$6:$E$19 =CDTK!$D$6:$D$19 =CDTK!$B$6:$B$19 =CDTK!$G$6:$G$19 =CDTK!$F$6:$F$19 =CDTK!$A$6:$A$19 =CDTK!$C$6:$C$19 ='ChungTu-Header'!$A$4:$G$38 =DMKH!$A$3:$G$100 =DMKH!$A$4:$A$100 ='SETUP-SHEET MI'!$A$4:$C$30 =DMNB!$A$3:$F$100 =DMNB!$A$4:$A$100 =DMNV!$A$4:$G$100 =DMNV!$A$5:$A$100 =DMTK!$A$4:$C$267 =DMTK!$A$5:$A$267 =DMVLSPHH!$A$4:$D$100 =DMVLSPHH!$A$5:$A$100 =SETUP!$C$16 =SETUP!$C$19 ng dng BCTC BCTC BCTC BCTC BCTC BCTC BCTC BCTC BCTC In s NKC Cc s Data Validation-List T to Name trong VBA Cc s Data Validation-List Cc s Data Validation-List Cc s Data Validation-List Cc s Data Validation-List Tn ngi in trong s Tn ngi in trong s
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24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 KETOANTRUONG THUQUY TKDM NGAY1 NGAY2 NGAYBC KHO KHO_COTK KHO_DONGIA KHO_NGAY_CT KHO_NGAY_GHI KHO_NOTK KHO_SLG KHO_THANH_TIEN KHO_VLSPHH MAKH MANB MANV MATK MAVLSPHH NKC NKC_COTK NKC_MA_KH NKC_MA_NB NKC_MA_NV NKC_NGAY_GHI NKC_NOTK NKC_THANH_TIEN
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SC_NKC_TEN_COT
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SC_TK_DM
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SC_TK_MA
55 56
SC_TK_NKC_MA SCT_NKC_TEN_COT
=SETUP!$C$17 =SETUP!$C$18 ='SETUP-TKDM'!$F$17:$J$30 =SETUP!$C$6 =SETUP!$C$7 =SETUP!$C$8 ='KHO-Details'!$A$4:$R$100 ='KHO-Details'!$L$5:$L$100 ='KHO-Details'!$I$5:$I$100 ='KHO-Details'!$B$5:$B$100 ='KHO-Details'!$Q$5:$Q$100 ='KHO-Details'!$K$5:$K$100 ='KHO-Details'!$H$5:$H$100 ='KHO-Details'!$M$5:$M$100 ='KHO-Details'!$G$5:$G$100 =IDs!$B$5:$B$9 =IDs!$C$5:$C$9 =IDs!$D$5:$D$8 =IDs!$A$5:$A$19 =IDs!$E$5:$E$9 ='NKC-Details'!$A$3:$J$100 ='NKC-Details'!$H$4:$H$100 ='NKC-Details'!$D$4:$D$100 ='NKC-Details'!$E$4:$E$100 ='NKC-Details'!$F$4:$F$100 ='NKC-Details'!$J$4:$J$100 ='NKC-Details'!$G$4:$G$100 ='NKC-Details'!$I$4:$I$100 =IF('So Cai'!$C$4="","",IF(ISNA(VLOOKUP('So Cai'!$C$4,TKDM,5,0)),"",VLOOKUP('So Cai'!$C$4,TKDM,5,0))) =IF('So Cai'!$C$4="","",IF(ISNA(VLOOKUP('So Cai'!$C$4,TKDM,2,0)),"",VLOOKUP('So Cai'!$C$4,TKDM,2,0))) =IF('So Cai'!$C$4="","",IF(ISNA(VLOOKUP('So Cai'!$C$4,TKDM,3,0)),"",INDIRECT(VLO OKUP('So Cai'!$C$4,TKDM,3,0)))) =IF('So Cai'!$C$4="","",IF(ISNA(VLOOKUP('So Cai'!$C$4,TKDM,4,0)),"",INDIRECT(VLO OKUP('So Cai'!$C$4,TKDM,4,0)))) =IF('So Chi Tiet'!$C$4="","",IF(ISNA(VLOOKUP('So Chi
Tn ngi in trong s Tn ngi in trong s Dng cho Name ng Lc ngy BC Lc ngy BC Ngy BC BS_SQL Dng cho cc s kho Dng cho cc s kho Dng cho cc s kho Dng cho cc s kho Dng cho cc s kho Dng cho cc s kho Dng cho cc s kho Dng cho cc s kho Data Validation-List Data Validation-List Data Validation-List Data Validation-List Data Validation-List BS_SQL Dng cho cc s KT Dng cho cc s KT Dng cho cc s KT Dng cho cc s KT Dng cho cc s KT Dng cho cc s KT Dng cho cc s KT S ci
S ci
S ci
S ci
S chi tit
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57 58
SCT_TK_DM SCT_TK_MA
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SCT_TK_NKC_MA
Tiet'!$C$4,TKDM,5,0)),"",VLOOKUP('So Chi Tiet'!$C$4,TKDM,5,0))) =IF('So Chi Tiet'!$C$4="","",IF(ISNA(VLOOKUP('So Chi Tiet'!$C$4,TKDM,2,0)),"",VLOOKUP('So Chi Tiet'!$C$4,TKDM,2,0))) =IF('So Chi Tiet'!$C$4="","",INDIRECT(VLOOKUP('S o Chi Tiet'!$C$4,TKDM,3,0))) =IF('So Chi Tiet'!$C$4="","",IF(ISNA(VLOOKUP('So Chi Tiet'!$C$4,TKDM,4,0)),"",INDIRECT(VL OOKUP('So Chi Tiet'!$C$4,TKDM,4,0))))
S chi tit
S chi tit S chi tit
6. Phn tch nghip v v lp s k ton tng hp TK: 131, 331, 156 - ng dng cng thc mng
6.1. Lp s tng hp 131
Trnh t lm nh sau: + Nhp STT, M KH + Ct TN t cng thc =VLOOKUP(B8;DMKH;2;0)

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Tt c cng thc di y l cng thc mng, tr ct d cui. + Ct U K - N =SUM(IF(NKC_NGAY_GHI<NGAY1; IF(NKC_NOTK=$E$4; IF(NKC_MA_KH=$B8;NKC_THANH_TIEN;0);0);0)) + Ct U K - C =SUM(IF(NKC_NGAY_GHI<NGAY1; IF(NKC_COTK=$E$4; IF(NKC_MA_KH=$B8;NKC_THANH_TIEN;0);0);0)) + Ct PHT SINH - N =SUM(IF(NKC_NGAY_GHI>=NGAY1;IF(NKC_NGAY_GHI<=NGAY2; IF(NKC_NOTK=$E$4; IF(NKC_MA_KH=$B8;NKC_THANH_TIEN;0);0);0);0)) + Ct PHT SINH - C =SUM(IF(NKC_NGAY_GHI>=NGAY1;IF(NKC_NGAY_GHI<=NGAY2; IF(NKC_COTK=$E$4; IF(NKC_MA_KH=$B8;NKC_THANH_TIEN;0);0);0);0)) + Ct D CUI - N =MAX(D8-E8+F8-G8;0) + Ct D CUI - C =-MIN(D8-E8+F8-G8;0) Sau khi lp cng thc xong dng 8, hy copy cho tt c cc khch hng cn li. Vi s tng hp 131 chng ta ng dng cng thc mng trn l thnh cng. Tuy nhin y l phng php Excel truyn thng mc d ti ng dng k thut cng thc mng. Chng ta thc s khng bit trc c bao nhiu khch hng c trong s NKC, v th chng ta cho tt c m khch hng t DMKH v lp cng thc cho tt c, sau ny trong NKC pht sinh khch hng no th bn s TH131 t ng xut hin. Vic lm ny tng th l xong nhng phng php ny khng ti u v chng ta d tha cng thc cho nhng m khng thc s pht sinh trong NKC, s cng thc nhiu iu ny lm tng s php tnh ca ExcelTc my chy chm. Bi sau ti s trnh by cc bn gii php ti u l dng hm BS_SQL trong add-in A-Tools lp s. Vi phng php ca A-Tools hm BS_SQL t cho ra kt qu ng vi nhng m khch hng thc s pht sinh, ch s dng duy nht mt cng thc cho c s TH131.
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Cng ty C phn BLUESOFTS 6.2. Lp s tng hp 331
(Phn ny thc hnh trn lp) 6.3. Lp s tng hp 156
(Phn ny thc hnh trn lp)

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7. Phn tch nghip v v lp s ci - ng dng AutoFilter

lm s ci, ta ch cc vn sau: + D liu ly t s NKC + Tnh s d u bng Cng thc mng + Dng k thut hm IF ly gi tr bn NKC sang khi tha mn iu kin v thi gian lp, iu kin v ti khon lp. + Dng k thut AutoFilter lc ly chng t pht sinh thc s.
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Cng ty C phn BLUESOFTS Trnh t lm nh sau: + Tn u ti G8 CT mng:
=MAX(SUM(IF(NKC_NOTK=$C$4;IF(NKC_NGAY_GHI<NGAY1;NKC_THANH_TIEN;0);0)) -SUM(IF(NKC_COTK=$C$4;IF(NKC_NGAY_GHI<NGAY1;NKC_THANH_TIEN;0);0));0)
+ Tn u ti H8 CT mng:
=-MIN(SUM(IF(NKC_NOTK=$C$4;IF(NKC_NGAY_GHI<NGAY1;NKC_THANH_TIEN;0);0)) -SUM(IF(NKC_COTK=$C$4;IF(NKC_NGAY_GHI<NGAY1;NKC_THANH_TIEN;0);0));0)
+ Ct Ngy ghi s: =IF(AND('NKC-Details'!J4>=NGAY1;'NKC-Details'!J4<=NGAY2;OR('NKCDetails'!G4=$C$4;'NKC-Details'!H4=$C$4));'NKC-Details'!J4;"") + Ct Chng t - S: =IF(AND('NKC-Details'!J4>=NGAY1;'NKC-Details'!J4<=NGAY2;OR('NKCDetails'!G4=$C$4;'NKC-Details'!H4=$C$4));'NKC-Details'!A4;"") + Ct Chng t - Ngy =IF(AND('NKC-Details'!J4>=NGAY1;'NKC-Details'!J4<=NGAY2;OR('NKCDetails'!G4=$C$4;'NKC-Details'!H4=$C$4));'NKC-Details'!B4;"") + Ct Din gii: =IF(AND('NKC-Details'!J4>=NGAY1;'NKC-Details'!J4<=NGAY2;OR('NKCDetails'!G4=$C$4;'NKC-Details'!H4=$C$4));'NKC-Details'!C4;"") + Ct TK i ng: =IF(AND('NKC-Details'!J4>=NGAY1;'NKC-Details'!J4<=NGAY2); IF('NKC-Details'!G4=$C$4;'NKC-Details'!H4;IF('NKC-Details'!H4=$C$4;'NKCDetails'!G4;""));"") + Ct Pht sinh N: =IF(AND('NKC-Details'!J4>=NGAY1;'NKC-Details'!J4<=NGAY2); IF('NKC-Details'!G4=$C$4;'NKC-Details'!I4;"");0) + Ct Pht sinh C =IF(AND('NKC-Details'!J4>=NGAY1;'NKC-Details'!J4<=NGAY2); IF('NKC-Details'!H4=$C$4;'NKC-Details'!I4;"");0) Sau khi hon tt cng thc cc ct dng 11 chng ta copy ti dng th 73 (11+63-1), v bn NKC c s dng l 63 (theo S k ton SQL). Tip theo, lp cng thc tnh cc ch tiu cui s ci.
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Cng ty C phn BLUESOFTS + Cng Pht sinh N: =SUM(G11:G74) + Cng Pht sinh C: =SUM(H11:H74) + Tn u ti G76: =MAX(G10-H10+G75-H75;0) + Tn u ti H76: =-MIN(G10-H10+G75-H75;0)
Nh vy, dng no m khng tha mn iu kin s trng, s tin ct N, C u bng 0. Nu tha mn th hin ni dung ca chng t v c s tin bn N hoc bn C. Chng ta khng th in hay xem s ang trng thi ny v n cha lc li nhng chng t ca s ci. Cng vic tip theo l to ct ph - Ct I, ti dng I9 g LOC, cc ch tiu bt buc phi hin trong s ci g gi tr 1. t con tr ti I10 v t cng thc: =IF(SUM(G11:H11)>0;1;0) Cng thc tr v 1 nu c s tin bn N hoc bn C, cn li l 0. Copy cng thc ny cho cc dng v n dng 73. By gi chng ta dng AutoFilter lc ly gi tr 1 ct I. Chn G9:I9, vo menu Data->Filter->AutoFilter. By gi bn hy chn s 1 ca ct I lc ly cc chng t pht sinh thc s. Cng vic lm s ci n y l kt thc. Nh vy chng ta hon tt vic to s ci. y cng l phng php lp cng thc Excel truyn thng. Ti bui hc ti s phn tch ti sao y vn cha phi phng php tt, v tc my chy chm. Gii php ti u s l dung hm BS_SQL ca add-in ATools. Trong ti liu ny ti trnh by vi cc bn 2 phng php lm s: + Cng thc Excel truyn thng: gip cc bn c kin thc Excel trong lp s + Cng thc BS_SQL ca add-in A-Tools: cc bn s thy mt phng php mi vi t duy mi v t hiu qu cao.
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8. Tm hiu hm BS_SQL ca A-Tools v phng php khai bo SQL

Trc khi tm hiu hm BS_SQL, chng ta tm hiu qua v cng c SQL Builder ca ATools. y l cng c to cho chng ta cng thc vi hm BS_SQL m ch cn dng chut ko th, vi cng c ny bn s t hc c ngn ng SQL. Mt nguyn tc khi s dng hm BS_SQL cua A-Tools, trong vng lp cng thc tuyt i khng c Merge Cell. Cc bng d liu ngun phi t tn, cc dng d liu trong bng, t dng tiu cng khng c Merge Cell, tiu ct nn ch vit tt ngn gn. T menu A-Tools chn SQL Builder Vi Excel 2003 vo menu A-Tools->Truy vn d liu chn SQL Builder
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1 3 2
4 5
\ (1) DBKEY Kha kt ni: chn CSDL hoc DBKEY (m kt ni vi CSDL bn ngoi). kt ni vi CSDL bn ngoi, ngi dng phi to DBKEY, cch to s hng dn trang sau. (2) Danh sch cc tn vng hoc tn bng (table, query) d liu trong CSDL chn (1). Ngi dng hy nhp p chut hoc ko tn vng d liu t (2) sang (3) lm ngun d liu. (3) Ni cc kha quan h gia cc bng (table) nu c (trong hnh v l MA_VLSPHH). Chn cc trng d liu hin th v lm iu kin. (4) + Output: nu chn, trng d liu s hin th + Expression: tn trng d liu hoc biu thc tnh + Aggregate: chn tn hm thng k: Sum; Count; Min; Max; + Alias: t tn cho trng hoc biu thc Expression + Sort Type: chn kiu sp xp tng (Ascending) hay gim (Descending) dn + Sort Order: t u tin trng sp xp + Grouping: chn cc trng d liu c nhm theo. Mc ny c s dng khi ngi dng ch nh hm thng k Aggregate. Tt c cc trng nu khng c ch nh hm thng k th n c chn Grouping.
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Criteria: mc t iu kin lc. Ngi dng c th dng chut chn d liu trong mt ca bng tnh lm iu kin ng, thc cht l s dng hm RANGE(..). (5) Sau khi thc hin 4 mc trn, A-Tools s t ng to cu lnh T-SQL cho hm BS_SQL. Sau khi thit lp xong, ngi dng chn nt Tip tc s xut hin mn hnh di y
+ Tn bng kt qu: A-Tools s t ng to tn cho vng kt qu. + T ng to tn cc ct: A-Tools t t tn cc vng theo mi ct trong vng kt qu. Nhng tn c to s c s dng trong cc cng thc ca Excel. + Chn dng: nu c chn, bng kt qu s chn cc dng d liu sau con tr. Nu khng, d liu d b ghi ln. + a ch t tham s SQL: cha cu lnh SQL. Cn thit s dng khi chui lnh SQL di (s k t > 128 k t). + a ch /vng t cng thc: u tin trong bng tnh cha gi tr ca bng kt qu.
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Sau khi hon tt, chn nt Thc hin A-Tools chy hm BS_SQL trong bng tnh. Cng thc c hm BS_SQL c to ra bi SQL Builder nh sau: =BS_SQL("SELECT DMHH.TEN, Sum(KHO.SLG) AS SLG FROM DMHH.MA_VLSPHH DMHH INNER JOIN KHO ON KHO.MA_VLSPHH =
GROUP BY DMHH.TEN, KHO.LOAI_PHIEU HAVING KHO.LOAI_PHIEU = 'N'" , "INSERT=YES;AutoNames(THHH);")
Hng dn s dng hm BS_SQL

Hm BS_SQL trong A-Tools l mt hm a nng v rt c bit. Kt qu tr v ca hm l mt bng d liu c lc theo cc iu kin phc tp, d liu c mc ni vi nhau m ngun d liu c th t nhiu loi CSDL khc. Ch cn mt hm BS_SQL, ngi dng c th to ra cc loi bo co ng. Hm BS_SQL c cu trc: BS_SQL(SQL [,OPTIONS]) + SQL: L mt chui khai bo cu lnh truy vn SQL. SQL l mt ngn ng truy vn CSDL nh trong Access, Foxpro, dBASE, SQLServer, Oracle Cu lnh SQL trong hm BS_SQL c phi hp thm cc hm: RECNO, CELL, RANGE, DATA, GetOnce, FORMULA, FieldIf, VTC,Nh phi hp cc hm ny trong khai bo SQL, hm BS_SQL c th tr v kt qu rt linh ng. + OPTIONS: L tham s tu chn (c th khng c), tham s ny l mt chui, cho php khai bo thm cc tham s cho hm, cc tham s c ngn cch nhau bi du chm phy (;) Cc tham s s dng trong OPTIONS bao gm: DBKEY, HR, NAME, AUTONAMES, INSERT, SERVERSOURCE. C th lp trnh cc macro trong VBA chy trong cc s kin ca hm BS_SQL, khai bo chy cc macro thc hin trong tham s OPTIONS. Cc tham s c khai bo nh sau: + Cho php chy mt macro trc khi cp nht d liu vo bng tnh OnBeforeUpdate = YourMacro + Cho php chy mt macro sau khi d liu c cp nht OnAfterUpdate = YourMacro
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+ Cho php chy mt macro khi nhp p chut vo vng d liu (c hm BS_SQL) OnDblClick = YourMacro + Cho php chy mt macro khi con tr di chuyn OnSelectionChange = YourMacro + Cho php chy mt macro (hm) thay i gi tr trong qu trnh nhn d liu t kt qu truy vn SQL. OnGetValue = YourMacro
V d: ly ton b d liu s kho vo bng tnh Excel, s kho nm trong tp Access Examble.mdb c kt ni vi m DBKEY l MDB.
=BS_SQL(SELECT * FROM KHO , DBKEY=MDB) Tham s SERVERSOURCE dng ly d liu t my ch. V d: =BS_SQL(SELECT * FROM KHO , DBKEY=MDB; SERVERSOURCE=YES) hc ngn ng SQL, chng ta hy m 2 file quan trng trong b ci A-Tools Bai 1 - Huong dan su dung ham BS_SQL Bai 2 - Cac ham ho tro nhom ham Database Functions
9. ng dng hm cc hm BS_SQL, IF, SUM lp cc s k ton V d v lm s ci.

Ti A6 nhp cng thc di y: ="SELECT NGAY_GHI, SO_CT, NGAY_CT, DIEN_GIAI, '' AS [TNK], IIF(NOTK='"&C4&"',COTK,IIF(COTK=CELL(C4),NOTK,'')) AS [TKDU], IIF(NOTK=CELL(C4),THANH_TIEN,0) AS [NO], IIF(COTK=CELL(C4),THANH_TIEN,0) AS [CO] "& "FROM NKC WHERE (NOTK=CELL(C4) OR COTK=CELL(C4)) AND (NGAY_GHI>=CELL(NGAY1)) AND NGAY_GHI<=CELL(NGAY2)" Ti A11, lp cng thc BS_SQL =bs_sql(A6;"HR=NO;INSERT=YES")
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Sau khi ENTER, hm BS_SQL tr v mt bng d liu theo cu trc s ci. Vic tip theo chng ta lp cng thc cho dng cui cng. + Cng Pht sinh N: =SUM(G11:G29) + Cng Pht sinh C: =SUM(H11:H29) + Tn u ti G31: =MAX(G10-H10+G30-H30;0) + Tn u ti H76: =-MIN(G10-H10+G30-H30;0) Cng thc BS_SQL ca add-in A-Tools rt linh hot, bn ch cn thay i ti khon th s ci lp tc thay i, s dng t co gin theo ng pht sinh ca ti khon chn. Tc lp nhanh hn phng php truyn thng rt nhiu. Cc s khc ng dng BS_SQL ti lm trong file SoKeToanSQL.xls tng i y cc loi s k ton, cc bn s thc hnh trn lp.
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PHN II: CHIA S FILE EXCEL CHO NHIU NGI DNG CHUNG TRN MNG, PHN QUYN TRUY CP CA NGI DNG 1. To my ch v Qun tr my ch
1.1. To my ch
T menu A-Tools, bm chn chc nng To my ch
Mn hnh to my ch hin ln v cho chng ta bit cc thng tin sau: + Tn my ch: A-Tools ch ra tn ca my tnh ang dng lm my ch (chnh l Computer Name ca my). di c hin th a ch IP mng LAN ca my ang dng lm my ch. + Tn ngi dng: mc nh l admin. Sau khi truy cp vo bng tn ny, ngi dng c th to li danh sch cc tn c truy cp. + Mt khu: vi tn admin th mt khu trng.
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Ch nhng ngi c tn truy cp (ti khon) v mt khu th mi chy c chc nng my ch v my khch (Excel Network: Excel Server; Excel Client).
1.2. a cc file Excel cn kt ni qua mng vo my ch
T menu A-Tools, chy chc nng Qun tr my ch. Khi mn hnh hin ra, t ca s bn tri hy chn mc C s d liu, mn hnh bn phi s xut hin chc nng qun tr c s d liu.
Mt s chc nng cn lu :
+ Thm: thm tp Excel vo danh sch qun tr ca my ch + G b: g b tp Excel khi danh sch qun tr ca my ch + C&A: Nu c chn cc vng d liu trong file Excel ny s c qun l theo quy tc qun tr bo co Checking and Approval/ Chp nhn v Ph chun.
(i vi nhng ngi dng thng thng, tt nht nn b chn C&A ny)
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+ Xem: nu c chn, workbook ny s c nhn thy trong my ch, trng hp khc n b n. + K. hot ng: vit tt ca t Khng hot ng. Nu c chn th cc my tnh trong mng khng th kt ni vo file Excel ny c, tr khi c cp quyn t my ch. Cc vng d liu trong mn hnh phn quyn s b n nu n b chn K. hot ng.
1.3. To cc vng d liu c chia s trong mng
Trong mn hnh Qun tr my ch, t ca s bn tri hy chn tn tp d liu, tn bng tnh (worksheet), mn hnh bn phi s xut hin chc nng Vng cho php kt ni.
Cc my khch (clients) c cp quyn s m nhng vng d liu ny son tho. Mt s tnh nng cn lu :
+ Thm: thm mi mt bng tnh hay mt vng d liu. + G b: g b vng d liu khi danh sch chia s. + Tn vng: vng d liu c t tn bi ngi dng. + a ch: a ch vng trong bng tnh, trong phm vi ny ngi dng c th son tho. + S ngi kt ni: ch ra s ngi c kt Nu gi tr -1 c ngha l khng gii hn s ngi kt ni. ni ti a vo vng d liu ny.
+ S ngi kt ni: s ngi hin ti ang kt ni vo vng d liu . + Tham chiu: nu c chn, cc cng thc trong vng ny c lin kt ti cc vng d liu cc sheet khc trong workbook ca n. Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337
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+ Xc nhn: nu c chn, vng d liu s khng sa c, khng in c. Nu khng chn vng d liu c sa. Nguyn tc ny c thc hin nu CSDL ca n c chn C&A Checking and Approval /Chp nhn v Ph chun. Trng thng tin ny cho php ngi dng t cc my khch xc lp nu c cp quyn. + Ph chun: nu c chn v Xc nhn cng c chn th vng d liu s khng sa c v c php in. Nu khng chn vng d liu khng c in. Nguyn tc ny c thc hin nu CSDL ca n c chn C&A Checking and Approval /Chp nhn v Ph chun. Trng thng tin ny cho php ngi dng t cc my khch xc lp nu c cp quyn. + K.hot ng: nu c chn, vng ny b kha v khng cho php ngi dng kt ni
1.4. Xy dng danh sch cc nhm, ngi dng c kt ni ti my ch
Trong mn hnh Qun tr my ch, t ca s bn tri chn Nhm v Ngi dng, mn hnh bn phi s xut hin chc nng qun tr nhm v ngi dng.
Chc nng ny cho php to cc Groups (nhm) v Users (ngi dng). Ch ngi no c tn truy cp v mt khu mi c th khi to my ch hoc kt ni ti my ch. + K. hot ng: nu c chn, tn truy cp ny s khng c php kt ni ti my ch. Cc tn ngi dng c mu xanh, v c chn kt ni c ngha l chng ang kt ni ti my ch.
1.5. Thit lp cc quyn cho Nhm ngi dng
Trong mn hnh Qun tr my ch, t ca s bn tri chn Thit lp quyn s dng, mn hnh bn phi s xut hin chc nng phn quyn. Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337 37 Website: www.bluesofts.net Email: duytuan@bluesofts.net
A-Tools thc hin vic phn quyn theo nhm, nhng ngi trong nhm s c cc quyn nh nhau.
Mt s tnh nng cn lu :
+ Ch c: nu chn, nhm ch xem, khng son tho c trong vng d liu + nh dng: nu chn, nhm s c php chy lnh nh dng vng ti my ch + Xem tt c: nu chn, nhm s c xem nhng thay i ngoi vng xc nh trong ct a ch. + Xc nhn: nu chn, nhm s c chy chc nng Xc nhn qun tr bo co. Chc nng ny ch c hiu lc nu CSDL ca vng d liu ny c chn C&A. + Ph chun: nu chn, nhm s c chy chc nng Ph chun qun tr bo co. Chc nng ny ch c hiu lc nu CSDL ca vng d liu ny c chn C&A. Khi ngi dng t my khch, m cc vng d liu c cp quyn Xc nhn, Ph chun th bn my khch s c cc nt chn Xc nhn, Ph chun di y mn hnh. + Lc theo: lc cc vng d liu phn quyn nhanh theo cc dng. Tt c: hin ra tt c cc vng d liu. Vng loi Workbook: ch hin ra cc vng kiu workbook (c file) Nu chn mt workbook (file) no th s lc cc vng d liu thuc workbook . Cc vng hin ra cn theo c ch xem: All/Active/Inactive ca Server Manager. Chc nng ny cho php lc d liu nhanh, thao tc phn quyn cho cc workbook, cho cc nhm nhanh v thun tin.
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1.6. Qun tr danh sch ngi dng kt ni
Trong mn hnh Qun tr my ch, t ca s bn tri chn Danh sch ngi dng kt ni, mn hnh bn phi s xut hin chc nng qun tr ngi dng kt ni. T danh sch ny, my ch c th khng hoc cho php ngi ang kt ni tip tc can thip vo my ch. Cho php nhng ngi dng chat vi nhau.
2. Chc nng my khch (Excel Client) - Kt ni ti my ch

2.1. Kt ni ti my ch
T menu A-Tools, bm chn chc nng Kt ni
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Trong mn hnh kt ni cn lu :
+ Tn my ch: ngi dng c th nhp tn hoc a ch IP ca my ch. (Ch : Nn nhp a ch IP m bo chnh xc) + Tn ngi dng: tn h thng cung cp ban u l user. (Tn ngi dng phi c trong danh sch ngi dng m my ch to) + Mt khu: vi tn user th mt khu trng. Ch nhng ngi c tn truy cp (ti khon) v mt khu th mi chy c chc nng my ch v my khch (Excel Network: Excel Server; Excel Client).
2.2. Kt ni vo vng d liu trong trong my ch
Sau khi kt ni ti my ch thnh cng, ngi dng s m c danh sch cc vng d liu m mnh c php kt ni. Vic ngi dng c th sa, xo, nh dng trong vng tu thuc vo quyn c cp trong nhm. Ngi dng c th m vng d liu t menu A-Tools chn Qun tr my khch.
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m mt vng, chn vng cn m sau chn nt M vng. A-Tools qun l 3 loi vng: Vng a ch - cho php son tho trong mt vng a ch nh. Vng bng tnh cho php son tho trong ton b bng tnh. Vng workbook cho php son tho trong ton b workbook. Lu : Nu mt tp CSDL m va c vng a ch va c vng bng tnh v vng workbook th nu ngi dng m vng workbook th ch c th xem c m khng son tho c. Quyn ca mt vng ph thuc vo quyn ca vng cp cao hn. V d quyn ca vng a ch ph thuc vo qun ca vng bng tnh v workbook.
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Nu m vng d liu thnh cng, ngi dng s thy c vng d liu nh hnh di y.
+ Nu chn nt Xc nhn th nhng ngi dng khc trong mng khng th sa nhng c th in vng d liu ny ty theo quyn c in. + Nu chn nt Ph chun th nhng ngi dng khc trong mng khng th sa nhng c in vng d liu ny. Chc nng Xc nhn v Ph chun ch c hiu lc nu CSDL ca n c tick chn C&A
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2.3. Qun tr danh sch ngi dng kt ni
Trong mn hnh Qun tr my khch, t ca s bn tri chn Danh sch ngi dng kt ni, mn hnh bn phi s xut hin chc nng qun tr ngi dng kt ni. T danh sch ny ngi dng c th chat vi nhng ngi c trong danh sch. Nhng ngi c trong danh sch l nhng ngi ang kt ni ti my ch.
Cc chc nng h tr son tho v cp nht d liu ln my ch
+ Xem thay i: nu c chn, khi my tnh t xa thay i gi tr ti a ch no th my ca ngi dng s chn v thng bo s thay i. Chc nng ny ch nn dng khi ngi dng cn theo di con tr ca my tnh khc ang kt ni chung mt vng d liu. + T ng cp nht: nu chn (ngm nh), khi ngi dng thay i gi tr trong vng kt ni th my ch s cp nht ngay. Nu d liu son tho khng nht thit phi cp nht ngay ln my ch th ngi dng nn b chn m bo tc son tho nhanh hn. Khi cn cp nht d liu ln my ch, ch cn chn vng d liu cn cp nht, chn Cp nht d liu. Nu mun cp nht nh dng th chn Cp nht nh dng. Nu mun cp nht c gi tr ln nh dng, chn Cp nht nh dng v d liu. 2.4. Ngt kt ni ti my ch T menu A-Tools, chn Ngt kt ni.
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2.5. Ty chn cho A-Tools T menu A-Tools, chn nt Ty chn hoc ti mn hnh Qun tr my ch/khch chn mc Ty chn.
Ngi dng nn thit lp thng s ca my ch theo mn hnh trn! + Chia s Visual Basic for Application My khch c th s dng macro t file trong my ch. Chn mc ny, ngi qun tr my ch cn kim tra k lng trc khi cho ngi dng kt ni!
+ Open the database if the client requests: nu c chn, khi khi ng my ch ATools khng m cc database dng (active), database ch c m nu my khch yu cu kt ni, khi my khch ngt kt ni th my ch s kim tra database ny xem cn my khch no kt ni na khng, nu khng s t ng database ny li. Tnh nng ny ti u cho my ch, tit kim b nh RAM, tc chy nhanh hn.
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Lu : khi chn chc nng ny ngi dng cn m bo cc database thc s m c bnh thng, khng t c ch bo mt g ti vic m, cu trc. Nu database (workbook) b t mt khu m hoc bo v cu trc workbook th A-Tools khng lm vic c.
V thi gian chun b bui hc ny gp rt, chng ti c gng son ti liu cho hc vin mt cc cn thn nhng c th khng trnh c nhng sai st nht nh, rt mong cc bn thng cm. Tc gi: Nguyn Duy Tun
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HNG DN LP S K TON TRN EXCEL & A-TOOLS

[Xut bn ln I Ti liu lu hnh ni b]

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

PHN I: LP S K TON TRN EXCEL & A-TOOLS

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

2. Kim sot nhp liu - Data Validation

Sau khi chn xong ta c mn hnh di y:

Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Chn tab Error Alert, thit lp theo mn hnh di y:

Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Mn hnh nhp m hng nh di y:

3. SUMPRODUCT v Cng thc mng - Php tnh c nhiu iu kin

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

4. K thut lc d liu - AutoFilter

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Bc 2: vo menu Data->Filter->AutoFilter 2 Chn menu

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Tn sheet DMNV DMKH DMNB DMVLSPHH DMTK ChungTuHeader

Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Chn nt Run Query trn mn hnh SQL Builder ta c bng kt qu di y:

Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337

Cng ty C phn BLUESOFTS

Hng dn lp s k ton trn Excel & A-Tools

Cng ty C phn BLUESOFTS| Nguyn Duy Tun Tel: (+84) 0904210337