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Version 4.30

GL Wand Installation & User Guide

www.excel4apps.com Excel4Apps (Pty) Ltd support@excel4apps.com All rights reserved.

QUICK START GUIDE ............................................................................................... 5 ABOUT DEMO.XLS TUTORIAL ................................................................................ 6 INSTALL ADD-IN ON PC ........................................................................................... 6 Installation files ....................................................................................................... 6 PC Installation ......................................................................................................... 6 Uninstalling GL Wand ................................................................................................ 8 Installation Problems ................................................................................................ 9 Installing PDF Creator ............................................................................................... 9 CONNECT TO VISION ............................................................................................. 13 Connection details ...................................................................................................13 About the test instance ............................................................................................14 Test instance performance .......................................................................................14 USING GL WAND .................................................................................................... 15 Toolbar ..................................................................................................................15 The Menu ...............................................................................................................15 Shortcut keys .........................................................................................................15 Logging on .............................................................................................................15 Set of Books and Segment Selector ...........................................................................21 Discovering ............................................................................................................21 Expand ..................................................................................................................26 Undo Expand ..........................................................................................................27 Refresh Expand .......................................................................................................28 Explode Report .......................................................................................................28 Open List of Values ..................................................................................................29 Create List of Values ................................................................................................33 Functions ...............................................................................................................34 Discovering versus Functions ....................................................................................44 Special Get Balance Criteria ......................................................................................45 Calculating .............................................................................................................48 Snapshot................................................................................................................50 Hide zeros ..............................................................................................................50 Undo Hide Zeros (Tools Menu) ..................................................................................51 Drill downs .............................................................................................................51 Drill to My Layout ....................................................................................................55 Drill Downs Calculated Excel Columns .....................................................................56 Sort Drill Report ......................................................................................................58 Configuration Sheet (Tools Menu) .............................................................................58 Options (Tools Menu) ...............................................................................................59 Create Drill Criteria Sheet (Tools Menu) .....................................................................65 Report Wizard (Tools Menu) .....................................................................................67 Audit Get Balance (Tools Menu) ................................................................................68 Convert FSG (Tools Menu) ........................................................................................68 Report Manager (Tools Menu) ...................................................................................69 Edit Default Drill Layout (Tools Menu) ........................................................................73 PDF Export (Tools Menu and Right click in a cell) .........................................................74 About GL Wand .......................................................................................................75 Help ......................................................................................................................75 BUDGET WAND ...................................................................................................... 76 Budget Wand overview 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Technical requirements ............................................................................................76 Installation .............................................................................................................76 Oracle required setup ..............................................................................................77 Budget Wand components ........................................................................................77 Loading a Budget ....................................................................................................82 Statuses and Error messages ....................................................................................85 REPORTS WAND .................................................................................................... 88 About Reports Wand ................................................................................................88 Using Reports Wand basic features ............................................................................89 Customizing the output template...............................................................................98 Using Reports Wand advanced features.................................................................... 103 Security ............................................................................................................... 106 Creating Report Definitions ..................................................................................... 106 REPORTS WAND ADMINISTRATOR ...................................................................... 116 Reports Wand Administrator Toolbar ..................................................................... 117 Enabling Reports Wand Administrator Users ............................................................. 118 The Reports Wand Administrator Template ............................................................... 118 Using the Reports Wand Definition Wizard ................................................................ 118 Processing Reports Wand Definitions ....................................................................... 122 Importing Existing Reports Wand Definitions ............................................................ 125 Maintaining Report Assignments.............................................................................. 126 Reports Wand Sample Reports ................................................................................ 127 SERVER COMPONENT ........................................................................................... 127 ORACLE PROFILE OPTIONS ................................................................................. 127 GL GL GL GL GL GL GL GL GL GL GL GL GL GL GL Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Account Number ..................................................................................... 128 All sets of books access ........................................................................... 128 Contract Number .................................................................................... 128 Custom Delimiters .................................................................................. 128 Enable Extended Languages .................................................................... 129 Get Balance Hint .................................................................................... 129 HTTP Timeout ........................................................................................ 129 License Key ........................................................................................... 130 Query Limit ........................................................................................... 130 Responsibility......................................................................................... 130 Track User Activity ................................................................................. 130 Upgrade Location ................................................................................... 131 User ..................................................................................................... 131 Budget Wand User .................................................................................. 132 Reports Wand Administrator .................................................................... 132

SUPPORT ............................................................................................................. 132 Support Requests .................................................................................................. 132 Enhancement Requests .......................................................................................... 132 ERROR MESSAGES ............................................................................................... 132 NEW FEATURES ................................................................................................... 134 Release 4.30 ........................................................................................................ 134 Release 4.20 ........................................................................................................ 134 Release 4.15 ........................................................................................................ 134

Release Release Release Release Release

4.10 4.05 3.89 3.85 3.80

........................................................................................................ 136 ........................................................................................................ 138 ........................................................................................................ 140 ........................................................................................................ 143 ........................................................................................................ 145

Quick start guide

Phase Step 1. Install GL Wand add-in on PC. Evaluate GL Wand on our online vision instance 2. Log into our online Oracle Vision instance via the internet. 2.1 Refresh sample sheets, Drill to detail; learn GL Wand functionality with provided example. 3. Install GL Wand server component on your Oracle development database server. Evaluate GL Wand trial on your own Oracle instance 4. Create a new connection in the GL Wand pointing at your server. 5. Login to your own set of books data and start building reports. Action Unzip the downloaded file and double click GL Wand.msi. This will install the GL Wand addin on your PC and launch Demo.xls. Log on to our hosted Vision server. The install should have created this default connection and you should have received an e-mail with your unique user name and password or find this on the sticker inside of the demo box. Using Demo.xls and the instructions on the sheets spend some time experimenting and learning. From the options form click Mail to send instructions and the installation script to your DBA for a release 11i system. Complete instructions including the installation for release 12 can be found in the installation guide. Enter the correct connection URL and a name for your connection. Test the connection by clicking the button on the options form. Experience a faster connection to your server, and see your own Set of books data. Using your own user name and password logon and start building your own reports. Use the report wizard button to build a basic report you can modify. While logged into your own instance, click the about box and click the Trial Key button, this will request a full use trial key from excel4apps.com. Using GL Wand User Guide Sections PC Installation

Server Installation

Creating Connections

Toolbar

Full use trial

6. Request a full use trial key for your instance. If you are thinking of buying a license, obtain a quote through an accredited distributor or directly from us. Enter full use license keys into production system. Set profile options to control GL Wand user access and online upgrades.

About GL Wand

Visit www.excel4apps.com or request a quote in the buy section of the website. Enter license keys to cater for production and development instances. Stop seeing the popup window. Configure profile options in Systems Administration responsibility to control user access and various other options.

Purchase and fully deploy GL Wand software.

License Key

Profile Options

About Demo.xls tutorial

The GL Wand installation process would have installed the Demo.xls Excel worksheet containing some example reports and tips. Demo.xls has been developed using the Vision Operations and Vision Services sets of books information and can be refreshed against our online Vision instance or your own Vision instance.

Install add-in on PC
Installation files
Please locate and unzip the GL Wand zip file. This file will either be at the location you downloaded it to or on the CD containing the trial software. The file contains the following: GL Wand.msi GL Wand.txt GL Wand Server Readme.txt Client installation (file name will include the version) Upgrade version file Server side install (file name will include the version) Instructions

PC Installation
1. Unzip the GL Wand zip file and double click on the GL Wand.msi (Microsoft installer) to begin the installation.

2. You will be prompted for an install location which you can modify or simply accept the defaults.

3. You might receive a message warning you that Excel should be closed during the installation. If Excel is open on your PC switch to it and quit the application. Then return to the installer and click OK. If the installer is unable to locate a Microsoft Excel installation on your PC you will receive a warning at the end of the installation. You will then need to follow a manual process to activate the GL Wand add-in. The instructions for this manual process can be found in the Installation Problems section of this user guide. 4. The last screen of the install process will prompt you to "Launch GL Wand

5. Leave this option ticked 6. Click the "Finish" button. 7. This will launch an Excel workbook "Demo.xls" which contains information and instructions on how to get you started with using the GL Wand.

If you do remove the tick, you can launch this workbook manually from the GL Wand menu item on your Windows Start menu. Once the "Demo.xls" workbook is launched it should open Excel. The GL Wand toolbar should appear. If the toolbar does not appear follow the instructions in the in the Installation Problems section of this user guide.

You should now be able to log on to our online Vision instance. Follow the instructions in the "Demo.xls" workbook to log on.

Uninstalling GL Wand
To uninstall GL Wand. 1. Start by launching Excel. 2. Close the GL Wand add-in by clicking the Add-ins button on the Excel Tools menu and removing the tick next to the GL Wand item. 3. Quit Excel. 4. Open the Windows Add or remove programs option from the control panel. 5. Locate the GL Wand in the installed programs list. 6. Click remove. 7. The windows installer should run and the GL Wand will be removed. If you forget to first close the add-in inside Excel you will be prompted with an error message the next time you launch Excel. Simply acknowledge the error and then select the

add-ins option from the tools menu in Excel. Click on the GL Wand item and Excel will show a message indicating that the GL Wand cannot be found and ask you if you would like to remove this item from the list. Simply click yes. The next time you launch Excel you should no longer see the error message.

Installation Problems
Unusual installations of Microsoft Excel may result in the installer being unable to activate the GL Wand add-in. This is also known issue with Excel 2010 64bit. Follow these steps to manually enable the GL Wand add-in 1. Navigate to the location that was specified as the install target during the installation e.g. C:\Program Files\GL Wand 2. Locate the file GL Wand.xla 3. Copy this file 4. Navigate to the Excel installation path e.g. C:\Program Files\Microsoft Office\Office (for office 2003 it will be C:\Program Files\Microsoft Office\Office11) 5. Inside this folder navigate to the Library folder (so the path will now be C:\Program Files\Microsoft Office\Office\Library) 6. Paste the GL Wand.xla into this folder 7. Launch Excel 8. From the Tools menu select Add-Ins 9. The GL Wand should be listed in the list of add-ins. Tick the box next to the GL Wand item and click OK 10. The toolbar should now appear

Installing PDF Creator

PDF Creator is required for exporting Excel data to PDF and producing Report Manager output in PDF. It can be downloaded at http://www.excel4apps.com/pdf. Double click the downloaded file to start the installation. If you receive this message click Run to start the install and select your language.

Click next to continue and accept the license agreement.

Pick the standard installation.

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You must leave the printer name as PDFCreator.

You can accept the default path or change it if required.

You can optionally install the toolbar. The next screen allows you to exclude this option.

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Uncheck the Internet Explorer toolbar option if you prefer not to install it.

You can uncheck all these options or set them to your preference.

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The installation should now run successfully. PDF Creator on Vista A few manual steps are required to get PDF Creator to work on Microsoft Vista. Turn off user account control Right click on the PDFCreator.msi -> properties -> Compatibility -> Select Windows XP Run PDFCeator.msi Go to Control Panel -> Printers -> add new printer Select the existing PDFCreator port Use driver from C:\Program Files\PDFCreator\gs8.54\gs8.54\lib\ghostpdf.inf Right Click on the new printer -> properties Go to ports -> configure port -> check Run as user

Connect to Vision
Connection details
Once you have completed the client side installation, your corporate security settings permitting, you should be able to connect to our online Oracle Applications Vision instance. This will allow you to evaluate the GL Wand functionality before you perform the server side installation on your own Oracle instance. If your organization uses a proxy server that requires authentication to access the Internet (in addition to the domain logon), GL Wand will prompt you for your proxy user name and password if required. If you have any problems accessing our online system, we recommend using a less secure internet connection, or moving the evaluation to an in house Oracle instance. The GL Wand installation should have the following pre-configured connection.

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Please refer to Demo.xls for further instructions on connecting to the online test instance. See also the Toolbar section for information on how to use GL Wand.

About the test instance

The purpose of the test instance is to facilitate a rapid connection to an Oracle instance; and show basic GL Wand functionality to prospective buyers. Once you have mastered basic functionality we recommend moving the evaluation to your own Oracle Applications environment work on your own set of books data gauge GL Wand performance on your own network / hardware.

Test instance performance

A number of factors will influence performance of the test instance. These include your internet connection speed the bandwidth available to our server to connect to you via the internet The speed across the internet will not be a true reflection of GL Wand performance. It should be a lot faster on your own local instance. Averages refresh times are 10-50 cell refreshes per second over a LAN and 5-30 cells per second over WAN/Internet. Each cell can represent many GL Balances.

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Using GL Wand
Toolbar
The GL Wand toolbar gives you access to all the functionality of GL Wand.

The Menu
Functions can also be accessed from the GL Wand drop down menu.

Shortcut keys
Frequently used functions like calculate Range, calculate Sheet and calculate All can also be executed with ALT+CTL+R, ALT+CTL+S and ALT+CTL+A.

Logging on
- Not logged on, click to log on - Logged on, click to log on again

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The first step in using GL Wand is to log on to the Oracle instance that you intend using. You can log on to the online Vision instance or you can log on to your own Oracle Applications instance. See also the Creating Connections section. There are two possible logon methods that GL Wand can use. The method is determined by a setting on the GL Wand Options form. The method can be Oracle or Excel. It is also possible to access your segment values descriptive flexfields by enabling the option during the logon. Oracle Logon Method The Oracle option is the new logon method which utilizes the Oracle web based screen to capture your user name and password. This method is also compliant with Oracle Single Sign On. When you click the sign on button you are presented with the screen below where you select which Oracle connection you wish to use.

When you click the logon button the Oracle log on screen will appear. Enter your applications user name and password.

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When you click Login on this web browser the window will close and you will be presented with a list of responsibilities that are linked to your user name (see this section if you would like to restrict this list). You will see one of the two windows displayed below. If your site is licensed to use the GL Wand Multiple Sets of Books feature, you will see the image on the right. Else the screen will appear like the image on the left. Trial users using an in-house trial key will by default have access to the Multiple Set of Books (MSOB) feature.

Select the responsibility that you wish to use and click ok. If you are licensed to use the GL Wand MSOB feature you can select multiple responsibilities. Click an item to select it and click it again to unselect it. If you are licensed to use the MSOB feature you also have the option of logging on to all the available sets of books. This option must be enabled by setting the applicable profile option

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at user level. With the profile option set to yes for a particular user, that user will have an extra item in the list of available responsibilities. This All Sets of Books option allows a user to log on to all the sets of books configured in the Oracle instance without needing to select multiple responsibilities.

Please note that when logging on with the All Sets of Books option, no security rules are enforced. For this reason you must enable this option for those GL Wand users that are authorized to report across all the configured sets of books. By default this options is disabled for all users. If you log on to an Oracle Release 12 instance and the data access set linked to the chosen responsibility contains more than one ledger or ledger set you will be logged on to all the applicable ledgers. Excel Logon Method The Excel logon method is the same mechanism that was used in previous GL Wand versions. This method should not be used unless the Oracle method does not function correctly. Again there are two possible windows that you will be presented with depending in whether you are licensed to use the GL Wand Multiple Sets of Books feature.

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Descriptive Flexfields If you wish to report on segment value descriptive flexfields, tick this option on the logon form. This will load the descriptive flexfield information. This option is by default un-ticked as loading this information unnecessarily would slow down the logon process. Proxy Authentication If you are connecting to an Oracle instance on the Internet and your organization uses a proxy server that requires authentication to access the Internet (in addition to the domain logon), GL Wand will prompt you for your proxy user name and password if required.

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Enter the required user name and password and click OK. Then click the logon button again. License Key If you have not yet obtained a trial license key for the instance that you are logging on to, you will prompted with the option to request a key. Click Yes to open a web page where you can request a trial key or No to continue without requesting a key. Customers that have licensed GL Wand will use this exact same process to request the final non-expiring keys. Limiting GL Wand Responsibilities By default all the responsibilities assigned to a user will appear in the list available for selection when the user logs on to GL Wand. If you would prefer to limit this list to only a subset of responsibilities you can configure this as follows: Log on to Oracle using a responsibility that can create profile options e.g. Application Developer. Navigate to the Profiles screen. Create a new profile option with the following details: Field Name Application User Profile Name Description SQL Validation Value GL_WAND_RESP Application Object Library GL Wand: Responsibility Optionally used to identify the responsibilities to display in GL Wand. SQL="SELECT MEANING, LOOKUP_CODE into :visible_option_value, :profile_option_value from fnd_lookups where lookup_type = 'YES_NO'" COLUMN="Meaning(10)" See screenshot below

Access

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Now navigate to the Profile > System menu in the System Administrator responsibility. Set this new profile option to Yes at responsibility level for all the responsibilities that should appear in GL Wand.

Set of Books and Segment Selector

- Set of Books and Segment selector Once you have logged on, the set of books and segment list dropdowns will be populated. Set of Books The set of books drop down list can be used to select the set of books that you wish to work with. If you log on to a single set of books this dropdown list will contain a single value only. However, if you are licensed to use the GL Wand Multiple Sets of Books feature or are in trial, then this list will contain multiple values in the following situations: If you selected multiple responsibilities during the logon process all the sets of books linked to those responsibilities will be listed. If you selected the special All Sets of Books option all the sets of books configured in the Oracle instance will be listed. If you log on to an Oracle Release 12 instance and the data access set linked to the chosen responsibility contains more than one ledger or ledger set, then each of these ledgers will be listed. The number in brackets () indicates the Set of Books identifier. This number can be used in various GL Wand formulas and other functionality in order to obtain information from a specific Set of Books. Segments This dropdown list will be populated with a list of the segments that are available in the currently selected Set of Books. The number in brackets indicates the segment number. The segment list also includes the special value Period which is used for discovering the period names in your set of books. In the example shown the selected segment is Company and it is identified as segment 1. Certain dynamic functions require the segment number as an input parameter.

Discovering
The discover tools allow you to extract segment information from the Oracle Applications database and populate Excel cells with this information. You can use the discover tools to extract segment values, segment properties, periods or child ranges or the full segment hierarchy. For segment values you can use the discover level to choose whether to retrieve child values, parent values or both.

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Discover Segment Values - Discover Down - Discover Down All - Discover Up 1. Select a cell and enter a valid starting segment value e.g. 1000 into the cell.

2. Choose the relevant segment from the segment list e.g. Account.

3. Now click the Discover Down button. GL Wand finds the next valid account segment value after account 1000 and enters this value in the cell below the one that you started in.

In the same way you can click the up arrow and the previous segment value will be entered in the cell above the one that you started in. - Discover Left - Discover Right - Discover Right All The left and right arrows work in a similar manner, retrieving the next and previous segment values but they populate the cells to the left and right of the cell that you start in. When

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discovering segment values you will notice that some of the values are entered with a bold font. This is because these have been identified as parent values. You do not need to discover segment values one at a time. You can enter a starting segment value, choose the segment from the segment list and then highlight a range of cells. When you click one of the discover buttons now, GL Wand fills the selected range with the next or previous segment values depending on which arrow you click on. The Discover Down All and Discover Right All buttons can be used to retrieve all the segment values in one operation. Discover Period Names You can discover period names in much the same way that you can discover segment values. 1. Select a cell and enter a valid starting period name e.g. Jan-03 into the cell. NB make sure that you enter this starting period name as text by first formatting the Excel cell as text or entering the period name prefixed by an apostrophe e.g. Jan -03. If Excel interprets the value entered as an actual date e.g. 01/01/2003 then discover period names will not work.

2. Choose the special Period value from the segment list.

3. Now click the Discover Down button.

GL Wand finds the next period name after Jan-07 in the Set of Books calendar and enters this value in the cell below the one that you started in.

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You can also use the Discover Down All, Discover Previous, Discover Right, Discover Right All and Discover Left buttons to discover period names. Discover Properties - Discover segment properties The Discover Properties button will extract a variety of information about the selected segment value. To use this function, 1. Select a cell(s) with a valid segment value in it.

2. Make sure the correct segment is selected in the segment selector.

3. Click the Discover Properties button. The cells to the right of the selected cell are populated with segment information.

The first cell indicates the segment description, the second cell indicates if the value is a parent or not (Y means the segment value is a parent), the third cell indicates if the segment value is enabled or not (Y means that the segment value is enabled) and the fourth cell indicates what account type the segment value is e.g. Asset or Liability etc. Obviously the forth cell is only valid for the natural account segment. Discover Child Ranges - Discover child ranges

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The Discover Child Ranges button can be used to show the child values that are assigned to a particular parent value. 1. Select a cell that has a parent segment value.

2. Identify its segment number to the GL Wand by selecting the relevant segment from the segment list dropdown.

3. Now click on the Discover Child Ranges button. An Excel note is added to the cell showing the ranges that have been assigned to the selected parent. This is useful for understanding and exploring your Chart of Accounts.

Discover Hierarchy To discover the hierarchy for a segment proceed as follows: Enter the starting segment value into an Excel cell. This value must be a parent for the segment you are using. Identify the segment number to GL Wand by selecting the relevant segment from the segment list dropdown. Select Discover Hierarchy from the Discover menu. GL Wand will extract the full hierarchy for the selected parent and display it in the Excel worksheet, indenting the various levels in the hierarchy. Toggle Discover Level - Toggle discover level

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The Discover level button is used to restrict the segment values that are returned by the discover tools to parent values only, child values only or both parent and child values. When you click on this button it toggles from discovering parents and children to discovering parents only to discovering child values only. For example, 1. 2. 3. 4. Select a cell and enter a starting segment value. Choose the segment from the segment list. Click the discover level until the option is set to Discovering Parents. Now highlight a range of cells and click the Discover Down button.

GL Wand fills the selected range with the next segment values but skips all child values and returns only parent values. Similarly, child values can be discovered by toggling the discover level to Discovering children. If you want to discover both parent and children toggle the discover level back to Discovering parents and children. All segment values must be entered using the Excel text format. Either format the cell using the text number format or enter the cell value using the apostrophe character which marks the contents of the cell as text e.g. if you want to enter the segment value 001 enter it as follows 001.

Expand
- Expand You can perform an expand down to the lowest level children (explained below) or you can expand using the hierarchy going down one level or expanding the full hierarchy. The Expand feature allows you to extract a list of all the lowest level child values that roll up to a particular segment selection. This might be a parent value, range, wild card or a combination of these options. 1. Select a cell that has a segment selection e.g. a parent value. 2. Identify its segment number to the GL Wand by selecting the relevant segment from the segment list dropdown. 3. Click the expand button 4. The child values are retrieved from Oracle and are inserted below the selected cell.

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You can also highlight a number of columns and GL Wand will insert the child values and copy the contents of the highlighted cells against each child value that is inserted. 1. Select a cell that has a segment selection and highlight the number of columns that you would like to have copied into the new rows. 2. Identify its segment number to GL Wand by selecting the relevant segment from the segment list dropdown. 3. Click the expand button 4. The child values are retrieved from Oracle and are inserted below the selected cell. 5. The contents of the additional columns that were selected are copied against each new row inserted. In the example below this contains a generic Get Balance formula which is then resolved for each child value.

You also have the option of selecting multiple rows when performing an Expand. GL Wand will perform an expand on each selected row. The expand feature can also be used with account combinations. Please see the Special Get Balance Criteria section for details on how this works. Expand Hierarchy (1 Level) This option works in exactly the same manner as the Expand feature except that it will expand using the defined hierarchy. For this option to work your starting cell must contain a single parent value. GL Wand will extract the values one level down the hierarchy and list them below the starting cell. Expand Hierarchy (Full) This option works in exactly the same manner as the Expand feature except that it will expand using the defined hierarchy. For this option to work your starting cell must contain a single parent value. GL Wand will extract the full hierarchy and list all the values below the starting cell, indenting the various levels in the hierarchy.

Undo Expand
- Undo Expand The expand operation inserts rows into the worksheet to allow the child data to be populated. If you would like to quickly remove the expand data click the undo expand button. GL Wand will remove the inserted data from the most recent expand operation.

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Please note that the expand operation formats the inserted rows in a particular way e.g. the segment values are indented. The undo expand operation relies on this formatting in order to process correctly. If you modify the formatting of the expanded rows the undo expand may not function correctly.

Refresh Expand
- Refresh Expand The expand operation fetches the child data that meets the criteria that you enter and inserts it into new rows in the workbook. This data may change over time e.g. you may expand a parent value and over time the definition of that parent is modified. Use the refresh expand button to retrieve the most recent data from Oracle as follows: Highlight the entire range of expanded data. This must include the criteria row that drives the expand operation e.g. the row containing the parent value. Identify the segment number to GL Wand by selecting the relevant segment from the segment list dropdown. Click the refresh expand button. GL Wand will remove the old expand data and will refresh the expand with the latest information. Please note that the expand operation formats the inserted rows in a particular way e.g. the segment values are indented. The refresh expand operation relies on this formatting in order to process correctly. If you modify the formatting of the expanded rows the refresh expand may not function correctly.

Explode Report
- Explode report You can perform an explode down to the lowest level children (explained below) or you can explode using the hierarchy going down one level or expanding the full hierarchy. Explode report works in a similar way to the expand feature. The difference is that where expand inserts a new row in the worksheet for each child value found, explode creates a new worksheet in the current workbook for each child value found. For example: Start with a complete GL Wand report. Select the cell in the report that drive the Get Balance formulas e.g. a department parent value in the report header. Identify the segment number to GL Wand by selecting the relevant segment from the segment list dropdown. Click the explode report button. GL Wand will duplicate the worksheet for each child value found for the selected parent. Explode Hierarchy (1 Level) This option works in exactly the same manner as the Explode feature except that it will Explode using the defined hierarchy. For this option to work your starting cell must contain a

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single parent value. GL Wand will extract the values one level down the hierarchy and create a new worksheet for each value. Explode Hierarchy (Full) This option works in exactly the same manner as the Explode feature except that it will Explode using the defined hierarchy. For this option to work your starting cell must contain a single parent value. GL Wand will extract the full hierarchy and create a new worksheet for each value.

Open List of Values

- Open list of values The segment list of values form can be used to search through the segment values and descriptions for a specific segment. First pick the segment from the segment list dropdown and then click the segment list of values button. The list of values for the chosen segment is displayed.

You can enter a value to search for in the find box. The list of values will be filtered to show only items that match the text entered in the find box. The text entered in the find box is compared to the segment value and segment description. An item will be included in the results if either field contains the text entered in the find box.

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In the list section you can start entering a segment value (e.g. Account number) and the list will scroll to the item matching the values that you have entered. Click the Add button, double click an item in the list or press enter to add the current item to the selection list on the right. You can also click and drag an item to add it to the selection list.

If you want to add a range like 1000-2000 do the following.

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Start by adding the 1000 value using one of the options explained above. Then find the 2000 value in the master list. Ensure that the 2000 value is highlighted in the master list and the 1000 value is highlighted in the selection list and click the Add Range button. You can also drag a value from the master list onto an existing value in the selection list to create a range.

To remove an item from the selection list, ensure that it is highlighted and then click the Remove button or press the Delete key. Every segment will have the additional value called All. Selecting this value will add a % to the parameter list which means All values. If All is selected then all other selections will be removed and replaced with a %. If you want to include certain values and exclude others you can use the Add Exclude option. This will add the highlighted value to the selection list prefixed by the reserved exclude character ~.

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You can add any combination of the options mentioned above to produce your own calculation

Once you have added all the required segment values to the selection list click OK to copy the list to the clipboard. You can then paste these values into a Get Balance function or anywhere else on the Excel sheet.

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Create List of Values

- Create list of values This feature can be used to quickly format a cell to be a special list of values cell. There are two types. The first type inserts a drop down list of values in the cell and is used for balance types, translated flags and actual flags.

The second type creates a link to the standard list of values form. It is used for segment values, periods and balance and encumbrance names.

The cell is identified by a note containing the word LOV. In order to open the list of values, simply double click the cell or select the cell and click the List of Values button on the toolbar. This will open the list of values form for the specific data type that the list of values cell was created for. In the example this was the department segment. The checkbox allows you to link the list of values to a specific set of books. This option is only applicable if you have the Multiple Sets of Books feature enabled.

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Functions
The GL Wand functions work in a similar way to any other Excel worksheet function. You provide the required parameters and the results of the function are returned to the Excel cell. The difference being that GL Wand functions retrieve information from your Oracle Applications system GL Wand currently has the following functions. - Get Balance - Segment Description - Next Segment Value - Previous Segment Value - Parent Flag - Enabled Flag - Account Type - Period Name - Set of Books Name

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- Segment Descriptive Flexfield - Period Offset Split Text Combine Text Functional Currency Get Daily Rate You can enter a function into an Excel cell in a number of ways. Click the applicable button on the GL Wand toolbar (or on the GL Wand menu) Type the function name into the cell manually prefixed by an = sign You can select the function from the list that Excel provides when you choose the Insert Function menu item. The GL Wand functions are listed under the special GL Wand category (Prior to Excel 2007 they are listed in the User Defined category).

If you click the applicable function button on the toolbar and the cell you are in contains that function, the Excel formula wizard window will open. If you click a function button in a cell that contains other data, GL Wand will warn you that it is going to replace the contents of the cell with the chosen formula and will give you the option of cancelling the action. All parameters must be entered as text values i.e. enclosed in double quotes e.g. enter USD when entering the currency code or enter 001 when entering a segment value. See Discovering versus Functions for a comparison extracting information using the discover tools or the functions.

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Get Balance The Get Balance function is probably the most important function in GL Wand. It returns a General Ledger balance individually or summed based on the parameters that you enter. Example =Get_Balance("Jan-02","YTD","USD","E","A","BIS CORPORATE","01","T","40004160","0000","000") Clicking the Get Balance function on the GL Wand toolbar will open the Get Balance Wizard.

This form has lists of values for items like period name, balance type, actual flag etc. Select the applicable values and enter a valid currency code and budget or encumbrance name if required. Double clicking a segment value or clicking the list of values button next to the segment will open the segment list of values form for that segment. See the Segment List of Values section for details on how to use this form. When you click the OK button on the Segment List of Values form the selected segment parameters are entered against that segment in the Get Balance Wizard form. If your Oracle configuration includes dependant segments as part of the accounting flexfield, this form will support selecting values based on the independent and dependant segment values. Simply select a value from the available list of values for the independent segment. Then open the list of values for the dependant segment. The list of available values will be limited to only those values that are related to the selected independent segment value. When you have entered all the parameters click the OK button to insert the Get Balance function into the selected cell with the entered parameters. Clicking the Edit button will open the Get Balance function in the Excel formula wizard form which will allow you to link parameters to cells in the Excel sheet.

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You can also open the Get Balance formula in the Excel formula wizard form using the fx button on the formula bar or by selecting the Insert Function menu item on the Excel menu bar. Parameter Period Description The period name as configured in Oracle. This parameter must be entered in exactly the same format as the period names in Oracle. For example if your period names are configured as follows Jan -07 in Oracle and you enter Jan-2007 or January-07 or jan-07 for this parameter, GL Wand will not return any data. When used in conjunction with the special Balance Type CTD (Custom to Date) you can specify a custom period selection. For example Feb-07-Aug-07 will add all the movement for the entered period range. You may enter multiple lists or ranges of periods and can use wild cards as well e.g. Jan-0% or %-07. When used in conjunction with the special Balance Types JED, JEDU or JEDP (Journal Effective Date) the period parameter becomes a date parameter e.g. 01/01/200705/01/2007,10/01/2007. The format that your date is in is important. The - character is used in GL Wand to denote a range of values and therefore it cannot be used as a date delimiter e.g. 01-01-2007 would not be valid. So take care if your Windows regional setting use the - as a date delimiter. For JED type calculations we recommend that you use the / as a date delimiter and that you always format the date as text in Excel otherwise Excel will convert the date based on your regional setting. YTD, QTD, PTD, PJTD, CTD, JED, JEDP or JEDU all in upper case. YTD Summarizes the full years balance QTD Summarizes the balance for the quarter

Balance Type

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PTD Includes just the current periods movement PJTD Project to date CTD Summarizes the custom period criteria entered JED Summarizes the journal movements for the entered dates for both posted and unposted journals. JEDP - Summarizes the journal movements for the entered dates for posted journals only JEDU - Summarizes the journal movements for the entered dates for unposted journals only Currency Code Translated Flag The currency code as configured in Oracle all in upper case e.g. USD. Enter E, T or C. Use E to retrieve the entered amount and T for the translated amount. Use C to report on the converted amount i.e. the functional currency equivalent of a foreign currency amount. Only E is valid if requesting a balance for the functional currency of the current Set of Books. You must ensure that you have run the currency translation process in Oracle for the selected currency and period before reporting on translated balances. If you enter T to request the translated balance and there is no current translated balance available in the system a zero is returned. Oracle Release 12 provides a new feature to allow reporting on the values entered in the functional currency only i.e. excludes any foreign currency transactions converted to the functional currency. Therefore, in Release 12, if you use the E (entered) flag in conjunction with the functional currency, any converted amounts will be excluded. To report on the total balance (including values entered in functional currency and values converted to the functional currency) use the new Total option. This option is only avai lable if you log on to a release 12 Oracle instance. A Actual, B Budget, E Encumbrance. If you enter B or E above enter the exact budget name or encumbrance type here. Otherwise simply enter for actual balances. Enter the segment value here. You must enter it as a text value including any leading zeros e.g. enter segment value 10 as 0010 if this segment is configured as four characters with leading zeros in Oracle. You may enter your segment values in a variety of flexible ways including parents, child values, ranges, wildcards, excludes etc. See the explanation below on valid values for this parameter. To include all values simply enter %. Please note as from GL Wand 3.85.0 you can no longer leave the segment blank, a value is required. Optionally enter a set of books id to bind the formula to a specific set of books. If this parameter is omitted, the set of books currently

Actual Flag Bud / Encumb Name

Segment1 through Segment20

Book

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Options

selected in the Set of Books dropdown list will be used. This parameter is used to modify the results returned by the Get Balance function from the standard behavior. Currently two options are supported. Source Limit the results to a specific journal source. Category Limit the results to a specific journal category.

The criteria needs to be entered as follows - Source=Manual or Category=Adjustment. To specify both a source and category use the | as a delimiter e.g. Source=Manual|Category=Adjustment. You can specify multiple values by separating them with , e.g. Source=Payables,Receivables. When creating Get Balance formulas always use % to denote all values as this allows more efficient SQL to be generated. Do not use a range like 000-ZZZ as they will require unnecessary processing. The segment value parameters can be entered as a single value representing a child or parent account e.g. 1500 might represent a parent account. a range of values e.g. entering 1500-1600 in one of the segment parameters will sum all the segment values between 1500 and 1600 for that segment. a list of segment values e.g. entering 1500,1510,1590 in one of the segment parameters will sum the specific segment values entered. If any of the segment values are parents GL Wand will sum the hierarchy for that parent. wild card entries e.g. 1%00 will sum 1100, 1200, 1300, 1400 etc. or entering the value 1% will sum all values that start with 1. values to be included and then specific exclusions e.g. 1000 -2000,~1500 will sum the values between 1000 and 2000 but will skip 1500. a combination of any of the above e.g. "1000-2000,2371,2375,25602580,3000,~3200,4000,~4161-4169". In this way you can build up your own calculation definition in the segment parameter. Please note there are two additional methods for specifying segment criteria in the Get Balance function. The one allows you to specify account combinations and the other allows the use of segment descriptive flexfields. Please see the Special Get Balance Criteria section in order to use these options. Segment Description Returns the segment description for the chosen segment value. Parameter Segment Value Segment Book Description The segment value The segment number Optionally enter a set of books id to bind the formula to a specific set of books. If this parameter is omitted, the set of books currently selected in the Set of Books dropdown list will be used. For dependent segments, enter the independent value that the segment value relates to.

IndepValue

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Example =Get_Segment_Description(1000,3) Next Segment Value and Previous Segment Value Returns the next or previous segment value. Parameter Last Value Segment Level Description The starting segment value The segment number Enter a P to return the next or previous parent value, enter a C to return the next or previous child value or leave the parameter blank to return the next or previous segment value irrespective of whether it is a parent or child. Optionally enter a set of books id to bind the formula to a specific set of books. If this parameter is omitted, the set of books currently selected in the Set of Books dropdown list will be used.

Book

Example = Next_Segment_Value(1000,3,P) Parent Flag Returns the parent flag for the chosen segment value. Y means that the segment value is a parent. Parameter Segment Value Segment Book Description The segment value The segment number Optionally enter a set of books id to bind the formula to a specific set of books. If this parameter is omitted, the set of books currently selected in the Set of Books dropdown list will be used.

Example =Parent_Flag(1000,3) Enabled Flag Returns the enabled flag for the chosen segment value. Y means that the segment value is enabled. Parameter Segment Value Segment Book Description The segment value The segment number Optionally enter a set of books id to bind the formula to a specific set of books. If this parameter is omitted, the set of books currently selected in the Set of Books dropdown list will be used. For dependant segments, enter the independent value that the segment value relates to.

IndepValue

Example = Enabled_Flag(1000,3)

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Account Type Returns the account type for the chosen segment value. This function is only applicable for the natural account segment and will return the value Asset, Liability etc. Parameter Account Value Segment Book Description The account segment value The segment number Optionally enter a set of books id to bind the formula to a specific set of books. If this parameter is omitted, the set of books currently selected in the Set of Books dropdown list will be used. For dependant segments, enter the independent value that the segment value relates to.

IndepValue

Example =Account_Type(1000,3) Period Name Returns the period name for the chosen year and period number. Optionally the returned value can be a certain number of periods into the future or past. Parameter PeriodYear PeriodNumber Book Description The year that you want the period name for The period number that you want the period name for Optionally enter a set of books id to bind the formula to a specific set of books. If this parameter is omitted, the set of books currently selected in the Set of Books dropdown list will be used. Optionally enter an offset to return the period name which is n periods before or after the entered criteria e.g. enter 3 to return 3 periods into the future or -1 to return the previous period.

Offset

Example =Period_Name(2006,3) Set of Books Name Returns the set of books name for the chosen set of books. Parameter Book Description Optionally enter a set of books id to bind the formula to a specific set of books. If this parameter is omitted, the set of books currently selected in the Set of Books dropdown list will be used.

Example =Set_of_Books_Name() Segment Descriptive Flexfield Returns the segment values descriptive flexfield for the selected criteria Parameter Segment Value Description The segment value

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Segment AttributeNo

Book

IndepValue

The segment number Identify which attribute you want to report on. The segment values descriptive flexfield has 50 possible attribute values. The applicable attributes will depend on your configuration and whether this Descriptive Flexfield is used by your organization. Optionally enter a set of books id to bind the formula to a specific set of books. If this parameter is omitted, the set of books currently selected in the Set of Books dropdown list will be used. For dependant segments, enter the independent value that the segment value relates to.

Example =Segment_DFF(100,2,5) retrieves the 5th attribute on the segment values descriptive flexfield for segment value 100 on segment 2. Period Offset Returns the period name for the chosen year and period number. Parameter Period Description The period name as configured in Oracle. This parameter must be entered in exactly the same format as the period names in Oracle. For example if your period names are configured as follows Jan -07 in Oracle and you enter Jan-2007 or January-07 or jan-07 for this parameter, GL Wand will not return any data. Enter an offset to return the period name which is n periods before or after the entered criteria e.g. enter 3 to return 3 periods into the future or -1 to return the previous period. Enter TRUE (or 1) to return the result as a range e.g. entering period Mar-07 with an offset of -2 and the RetRange set to true will return Jan-07-Mar-07. This can be used in conjunction with the CTD (Custom to Date) balance type in the Get Balance function to create rolling period reporting. Optionally enter a set of books id to bind the formula to a specific set of books. If this parameter is omitted, the set of books currently selected in the Set of Books dropdown list will be used.

Offset

RetRange

Book

Example =Period_Offset("Jan-07",-2,TRUE) Split Text Splits delimited text and returns a specific portion based on an offset. Especially useful to split account combinations but can be used to split any text. Parameter Value Offset Delimiter Description Some text which has been concatenated using a delimiter e.g. an account combination like 01.100.7000. Identify which portion of the text to return. Defaults to . if you leave this parameter blank but you can override it to any delimiter.

Example =Split_Text("01.100.7000",2) will return the 100 portion of the text.

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Combine Text Combines selected text separated by a delimiter. Especially useful to combine segment values to create a delimited account combinations but can be used to combine any text. Parameter Segment1 through Segment20 Delimiter Description Enter segment values that you wish to combine into an account combination. Defaults to . if you leave this parameter blank but you can override it to any delimiter.

Example =Combine_Text("01","100","7000") will return 01.100.7000. Functional Currency Returns the functional currency for the set of books. Parameter Book Description Optionally enter a set of books id to bind the formula to a specific set of books. If this parameter is omitted, the set of books currently selected in the Set of Books dropdown list will be used.

Example =Functional_Currency() Get Daily Rate Returns the daily exchange rate for the entered criteria. Parameter FromCurrency ToCurrency ConversionType ConversionDate Description The From currency code as configured in Oracle all in upper case e.g. USD. The To currency code as configured in Oracle all in upper case e.g. USD. The conversion type as configured in Oracle. Spelling and case must be identical to the Oracle configuration. The conversion date. This must be in Excel date format. Either refer to a cell which contains a date or use one of the Excel date functions to return a date in the parameter.

Example =Get_Daily_Rate("USD","GBP","Reporting",DATE(2009,1,1)) Function return values The GL Wand functions will return a variety of results depending on a number of factors. If all the information is entered correctly and there are no restrictions on access to the data or the GL Wand itself, the result should be the General Ledger balance, segment value, segment description etc. However the following are also possible return values. glwDemo this means that you are using GL Wand without a valid trial key entered into the GL Wand: License Key profile option. When trying GL Wand without a valid

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trial key you are only allowed to use the first 20 rows and 20 columns of the first sheet in the workbook. Any formula entered outside this range will not calculate a value but will only return the word glwDemo. This is called evaluation mode. A trial key needs to be requested from within GL Wand and entered into the profile option to allow full access to all functionality. glwNoAccess When you log on you will be prompted for your applications user name and password and will then need to select a responsibility to log on to. Any security rules that have been linked to the selected responsibility will be enforced on the GL Wand data. If you attempt to access a balance on a general ledger account that you do not have access to, the function will return the word glwNoAccess. Please see the Audit Get Balance section for information on how to identify the security rule that is being contravened. Please note that Oracle's Hierarchical Security is not supported. glwError If you enter invalid information in a parameter for a GL Wand function the GL Wand error value will be returned. This may happen when you, for example, enter an invalid budget name or period name in the Get Balance function or when you enter an invalid segment number in the next segment value function. This error value will also be returned when you are not logged on. The details of the return value will indicate where the problem exists e.g. glwError (Logon), glwError (Balance Type), glwError (Translated Flag), glwError (Actual Flag), glwError (Missing segment), glwError (Data error), glwError (Range), glwError (Period). glwPending This value will be returned during the calculation process. Whenever a cell requires calculation and the process has not been completed yet, the cell will contain the value glwPending. glwEditing Displays in the Excel function arguments window when editing a Get Balance formula. glwNotLoaded This may display as the result of the Get_Segment_DFF formula or in the Balance drill down report. To correct the problem ensure that you tick the option to load descriptive flexfield information during the logon.

Discovering versus Functions

You may have noticed that you can achieve similar results by using the discover tools and using the functions. For example you could use the Discover Down button to retrieve the next segment value or you could use the Next Segment Value function to return the same result. The difference between these two approaches is as follows: Discovering Results returned as text string to Excel cell Value is static Never changes Lower performance overhead Discover Down Discover Up Discover Left Discover Right Functions Value is calculated based on parameters Value is dynamic Recalculated when sheet refreshed Higher performance overhead Next Segment Value Previous Segment Value Next Segment Value Previous Segment Value Segment Description Comparison between Discovering and Functions

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Discover Properties

Parent flag Enabled Flag Account Type No equivalent Parameters of next segment value, determine whether parents, children or both are returned. Period Name Get Balance

Discover Child Ranges Toggle Discover Level Use the discover buttons with Period selected in the segment drop down Balance Extract is similar to Get Balance, though the static values it produces are refreshable.

Special Get Balance Criteria

GL Wand supports two special types of criteria in the Get Balance function namely Account Combinations and Segment Descriptive Flexfield criteria. These two forms of the Get Balance criteria have very specific syntax which must be carefully adhered to in order to achieve the correct results. You also have the ability to expand account combinations for a selection that uses the Account Combination criteria. Account Combinations In the past the Get Balance function only supported individual segment values e.g. segment 2 = 100 or 200 and segment 3 = 1000 or 2000. This would result in GL Wand returning all the possible combinations of those segment 2 and 3 values. Now you have the ability to specify account combinations using the new Get Balance syntax. This means that you can create new complex criteria for your Get Balance formula e.g. (segment 2 = 100 and segment 3 = 1000) or (segment 2 = 200 and segment 3 = 2000). With these criteria GL Wand will no longer return all the possible combinations but rather only the combinations you specify. In order to specify account combinations in a Get Balance function, you must tell GL Wand which segments you are combining. You do this by entering a special value into the segment e.g. if you want to combine criteria for segment 2 and segment 3 you would enter the following in the parameter for segment 2 Use_Seg3. This tells GL Wand that that it must find the criteria for segment 2 inside the segment 3 parameter. In the segment 3 parameter you now enter the criteria for both segment 2 and segment 3, separated by the special delimiter character e.g. 100.1000. This tells GL Wand that you are looking for accounts where segment 2 is 100 and segment 3 is 1000. An example could look like this: =Get_Balance("Jan-02","PTD","USD","E","A","", "01","Use_Seg3","100.1000,200.2000","0000","000") It is possible to combine multiple segments as follows: =Get_Balance("Jan-02","PTD","USD","E","A","", "01","Use_Seg5","Use_Seg5","Use_Seg5","100.1000.0000.000")

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You simply point each applicable segment to the parameter where the account combination using the special Use_SegX syntax. Then inside the target parameter you combine the fully qualified account combination for the applicable segments delimited with a . character. When you specify your account combination you have full flexibility to use ranges, lists, wild cards, parents and exclude criteria. For example this criteria will fetch all the values where segment 2 is between 100 and 200 and segment 3 is between 1000 and 2000. And in addition to that it will include the values where segment 2 is 250 (a parent) and segment 3 starts with 33 but will exclude the specific value where segment 2 is 250 and segment 3 is 3320. =Get_Balance("Jan-02","PTD","USD","E","A","","01","Use_Seg3","100.1000200.2000,250.33%,~250.3320","0000","000") You also have the flexibility to group different parts of the account combination together. For example this criteria combines the values for segment 1 and 3 together and combines segment 2 and 4 together. =Get_Balance("Jan-02","PTD","USD","E","A","", "Use_Seg3","Use_Seg4","01.1000,02.1150","100.0000,200.1050","000") These new Get Balance syntax options provide you with tremendous flexibility when building your GL Wand reports. Expand Account Combinations The expand feature allows you to extract all the detailed child segment values that roll up to the criteria that the user specifies. The expand feature has been extended to support account combinations. In order to expand an account combination you would do the following: Ensure that the correct set of books is selected in the drop down list on the GL Wand toolbar Select the cell containing the account combination criteria e.g. 100.7000 Click the expand button

GL Wand will now identify that the selected cell contains an account combination rather than a single segment value. You will now be presented with a window to identify which segments from your chart of accounts are represented in the account combination.

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Select the correct segments and click OK. GL Wand will now extract all the child combinations that roll up to the criteria that you entered and insert them into the Excel sheet. The other options are as follows: Fix if you tick this option for a segment, GL Wand will peg that segment using the selected value (this option only makes sense for a parent segment value). You might for example want to expand all the account combinations used in a particular parent cost centre. Simply Fix the cost centre segment and GL Wand will return all the account combinations used within that parent cost centre. Exclude disabled account combination tick this option to only return account combinations that are currently enabled and have not been end dated.

The expand account combinations feature can be used as a normal GL Wand Expand in order to extract the detail behind a total, but it is also very useful to extract existing account combinations from your Oracle system. This feature can be used very effectively with the Split Text and Combine Text functions. Segment Descriptive Flexfields In order to extract balances using the descriptive flexfields stored on the segment values you need to use special syntax in the Get Balance function. The syntax works as follows: {1:ABC} You wrap the descriptive flexfield using curly brackets The first character after the open bracket identifies which descriptive flexfield attribute is being referred to. You then separate the descriptive flexfield attribute from the actua l value using a :. You then specify the criteria for this attribute.

An example Get Balance function would look as follows: =Get_Balance("Jan-02","PTD","USD","E","A","","01","{1:ABC}","1000","0000","000") This example will return all the values where attribute 1 of the segment descriptive flexfield on segment 2 is equal to the value ABC. It is possible to specify criteria for multiple descriptive flexfields as follows: =Get_Balance("Jan-02","PTD","USD","E","A","","01","{1:ABC}{2:XX}","1000","0000","000") Simply wrap each descriptive flexfield value in its own {} and identify the attribute number. At this stage the descriptive flexfield criteria is restricted to a single value or a single range of values. Lists of values and multiple ranges are not supported. A range can be specified using the special range delimiter | (pipe character). This character is different to the range character that is used for normal Get Balance segment parameters. The reason is that the normal range delimiter - may easily be used in a segment descriptive flexfields and therefore is not suitable. In future you will be able to configure your own range delimiter

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character which will provide the best flexibility. The range criteria can be specified as follows: =Get_Balance("Jan-02","PTD","USD","E","A","","01","{1:100|200}","1000","0000","000") This example will return all the values where attribute 1 of the segment descriptive flexfield on segment 2 is between 100 and 200. Date values are also supported in this criteria and GL Wand will correctly derive the between criteria for a date.

Calculating
The three calculation buttons allow you to control exactly what cells are refreshed from Oracle. They are used in conjunction with the GL Wand calculation option (on/off). You can stop a calculation at any time by clicking cancel. - Calculate Range (Alt+Ctl+R) - Calculate Sheet (Alt+Ctl+S) - Calculate All (Alt+Ctl+A) - GL Wand calculation on - GL Wand calculation off Calculate Range, Sheet or All The three calculation buttons allow you to control exactly what is recalculated. To calculate a range of cells simply 1. 2. 3. 4. Highlight the range Click the Calculate Range button or use the Alt+Ctl+R shortcut key Select multiple ranges using the ctrl button (as normal in Excel). Select a range and then select multiple Excel worksheets to calculate the same range on each sheet.

Please note, do not use the calculate range option to recalculate the entire sheet i.e. by selecting all the cells on the sheet. This will take unnecessarily longer. Rather use the calculate sheet option. To calculate a sheet simply 1. Select the applicable sheet 2. Click the Calculate Sheet button or use the Alt+Ctl+S shortcut key. 3. Selecting multiple sheets will calculate each of the selected sheets. To calculate all open workbooks simply 1. Click the Calculate All button or use the Alt+Ctl+A shortcut key.

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GL Wand calculation on or off You can use the GL Wand calculation toggle button to control when requests for calculations are sent to the Oracle server. If you toggle GL Wand calculation Off, calculation requests are not sent to the Oracle server which means you you can manipulate a worksheet change cell values enter new formulae; and perform any other task that would normally cause Excel to recalculate and the applicable functions will only return the glwPending status and will not actually calculate a result. This is useful during report development. To calculate the results simply click one of the three calculation buttons Calculate Range, Sheet or All. If you leave the GL Wand calculation option On, the applicable functions will be recalculated whenever Excel initiates a calculation process e.g. when changing the contents of the cell changing one of the functions input values deleting a column or row in the worksheet etc. Please note that the GL Wand calculation option has nothing to do with Excels automatic and manual calculation. The GL Wand calculation option controls only the calculation of the applicable GL Wand functions. All other calculations are controlled as normal by the Excel automatic and manual calculation option. Calculation progress and stopping a calculation When you perform a recalculation a window will appear to show the progress of the calculation.

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If you would like to cancel the calculation process simply click the Cancel button. Please note that GL Wand will need to wait for the next reply from Oracle before the connection can be closed. Therefore it may take some time before the calculation stops and the window closes.

Snapshot
- Snapshot The snapshot tool can be used to take a snapshot of your GL Wand report. This tool will remove all the GL Wand functions from the workbook and will replace them with the values that the function returned. The results are similar to using the Excel paste values functionality. However, this process will only replace GL Wand formulas. All other Excel formulas will be left as they were. Please note that you cannot take a snapshot of a protected worksheet, rather output the sheet to PDF format for archive and distribution purposes. When producing a snapshot, GL Wand will request a name for the new workbook. You can select an existing workbook and GL Wand will give you the option to append the snapshot results to the existing workbook or overwrite the existing workbook. You therefore have the option of producing various snapshot reports and combining them into one new workbook in a single operation rather than producing a separate workbook for each snapshot.

Hide zeros
- Hide zeros in selected range Select a report range that contains rows where all the numbers are zero. Click the hide zeros button and GL Wand will hide all the rows in the selected range where all the cells containing numbers are zero. This is very useful for formatting a report which includes many rows where, for example, a number of accounts are not used in a particular cost centre or have no

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balances in a certain period. At the click of a button you can hide all the rows that contain only zeros. Select the entire report range when using the hide zeros function. GL Wand checks the selected range for zeros when determining which rows to hide. Excel automatically forces a recalculation of Get Balance formulas when you hide rows on a report. This is normal Excel functionality. This feature can be used on any Excel worksheet and is not limited to GL Wand reports.

Undo Hide Zeros (Tools Menu)

- Undo the last hide zeros operation Click this button to automatically undo the last hide zeros operation.

Drill downs
- Drill to default Balance layout - Drill to default Journal layout - Drill to default Sub Ledger layout The drill down options allow you to extract additional detail about a specific Get Balance function. 1. 2. 3. 4. 5. Select a cell that contains a valid Get Balance function. Click on the drill to balance button. A new GL Wand drill down workbook is created. The criteria sheet will be populated with the criteria from the Get Balance function. The drill down to balance detail will be executed showing all the detailed accounts that make up the total in the Get Balance function.

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See the Create Drill Criteria Sheet section for more details and options on the drill down criteria sheet. Budget variance analysis: If you select two cells on the GL Wand report e.g. one cell with actual values and one with budget numbers, GL Wand will perform a drill down on the Get Balance function and display the actual and budget values next to each other and a calculated variance. You now have a variety of options which can be performed from the drill down workbook. 1. Modify the parameters on the criteria sheet and perform a new drill to balance. Drop down lists are provided for most of the parameters, see the Create Drill Criteria Sheet for more details. 2. Create a summary drill down report. 3. If you have performed a balance drill down you can select the Balance sheet and then click drill down to journal details after selecting one or more rows with accounts. 4. Select the Journal sheet and then click the button to drill down to the full journal after selecting one or more rows with journal lines. The full journal with all the contra entries for the selected journal lines will be displayed. 5. Select the Journal or Journal-Full sheet and then click sub-ledger drill down after selecting one or more rows with journal lines. 6. Drill down to Global Consolidation System transactions. When drilling down you have the following options: Double click any cell on the row that you wish to drill down on.

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Select any cell in the row that you want to drill down on and click the applicable drill down button on the GL Wand toolbar. Highlight a range of rows and click the applicable drill down button on the GL Wand toolbar to drill down on multiple lines at once. Highlight non contiguous rows using the Ctrl button and click the applicable drill down button on the GL Wand toolbar to drill down on multiple lines which are not adjacent to each other. It is possible to drill from a Get Balance formula directly to the journal or sub ledger information. Similarly you can drill from a detailed balance (on the Balance worksheet) directly to the sub ledger information. If you select these options, GL Wand will execute the interim drill steps automatically. Be careful when performing a drill down directly to the journal or sub ledger detail level as these drill down operations may return many records. GL Wand will automatically group the drill down to journals and sub ledger information using Excels group and outline functionality. This will allow you expand and collapse the data to show just a portion of the report. Headings are also inserted on the journal and sub-ledger drill down to make the report easier to read. On the sub-ledger drill down the heading includes a number in brackets e.g. (23) Journal Name 123. The number indicates which Excel row these sub -ledger lines originated from on the Journals sheet. You can use the remove drill down report headings button to strip out the headings on the journal and sub-ledger drill down sheets. A couple of important things to note about drill downs: GL Wand will first count the number of rows that will be retrieved by the drill down operation If the row count is more than 1000 you will receive a warning message asking you if you want to continue If the row count is more than the defined limit (see Query Limit) you will receive a warning and the drill down will be cancelled If the row count is more than the number of rows available in your version of Excel you will receive an error and the drill down will be cancelled When you drill down to journal details, the Balance Type parameter controls how much detail is returned. If this parameter is PTD only the current periods journals are returned. If this parameter is YTD then all the journals for the year are returned and likewise QTD will show the journal for the quarter. Ensure that the worksheet is calculated before performing any drill down functions. Also ensure that the cell contains a Get Balance function with valid parameter information. A new drill down workbook will be created each time you perform a drill down operation from a Get Balance function. Once you are finished with a drill down workbook, simply close it without saving. You cannot drill down to journal detail on translated balances. Oracle Global Consolidation System Drill down to Oracle Global Consolidation System (GCS) transactions is also supported. These items will appear on the journal drill down report with a source and category of

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Consolidation. If you execute a normal drill down to Sub Ledger on these transactions a new GL Wand drill workbook will be created and the drill down to the subsidiary set of books will be executed. In order to drill down on a GCS transaction you must be logged on the parent as well as the subsidiary set of books. This can be done using the Multiple Sets of Books logon option. Summary Balance Drill Down On the drill down Criteria sheet, toggle the summarization option to Y for any segment that you which to summaries by. GL Wand creates a summary trial balance report and summarizes by the selected segments. The report can still be expanded to show the detailed lines and you can still drill down to journals from these lines.

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Drill Down Batching With the drill down batching option enabled, GL Wand will execute the drill downs more efficiently. This option will help with the performance of large drill down reports. You also have the option to cancel the process.

Drill to My Layout
- Drill to My Balance layout - Drill to My Journal layout - Drill to My Sub Ledger layout GL Wand allows you to customize the layout of the drill down reports. There are a number of possible drill layout options: When GL Wand is initially installed, each drill down report has a default layout. The default drill layout is used each time a standard drill down is performed. The default drill layout can be edited see the Edit Default Drill Layout option. When a drill down is performed a new GL Wand Drill Workbook is created, these workbooks can be saved for future use or sent to others so that they can use these layouts to perform their own drill downs. To create custom drill layouts follow this process: 1. Use the Edit Default Drill Layout option to create the layout that you require e.g. create a layout to be used for Accounts Receivable drill downs. 2. Perform a standard drill down which will create a new drill workbook using the new layout that you just created. 3. Save this workbook and call is something like My Accounts Receivable Layout. 4. Repeat this process to create other drill down layouts. Now you can make use of these custom drill layouts. When performing a drill down from a Get Balance function, instead of using the standard drill down buttons, use one of the Drill to My Layout options. You will be presented with one of the following options:

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If there are no GL Wand drill workbooks open, you will be prompted to open one that you would like to use for the drill down. If there is only one GL Wand drill workbook open the drill down will be executed into that drill workbook. If you have multiple GL Wand drill workbooks open you will be presented with a list of Drill workbooks to choose from. The drill down will be executed into the selected workbook. With these options you can create as many custom drill layouts as you like and save them as Excel spreadsheets with appropriate names. You can then use these drill layouts whenever you need them or share them with other users. The GL Wand drill down workbooks have certain hidden columns and rows that must not be modified. Other changes to the reports are permitted e.g. changing column widths, column orders, column headings and column formatting.

Drill Downs Calculated Excel Columns

You can add your own calculated columns in the GL Wand drill down reports as follows: Execute a normal drill down to journal detail for example.

Now insert a column using normal Excel functionality. Ensure that you give the new column a heading.

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Then unhide the special hidden row 2. Ensure that you only modify the contents of row 2 in the new column that you have inserted. Modifying any of the other cells in this hidden row may cause problems with the drill down template. Enter your formula in this cell using normal Excel functionality. You can include any formula or function from Excel or GL Wand. Add any formatting you like to this cell.

Hide the special row 2 again. Execute the drill down again.

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GL Wand copies your new formula into each report row as it populates the drill down results. Save this drill down template and reuse it for future drill downs. You can add calculated Excel columns to any of the GL Wand drill down reports. This functionality can be used very effectively in conjunction with the new Reports Wand module. You can insert a Run Report formula into a calculated Excel column which can be linked to fields returned by the GL Wand drill down. When you double click on this Run Report formula, Reports Wand will execute the custom SQL statement that you have created and can provide additional detail which is not provided by the standard GL Wand drill down report.

Sort Drill Report

- Sort the drill report With a drill down report as the active sheet, click the sort button under the drill menu. GL Wand will highlight the correct report range (ensuring that all rows and columns, including the special hidden id columns are selected) and open the Excel sort window.

Configuration Sheet (Tools Menu)

- Configuration Sheet When you click the Configuration Sheet button, GL Wand inserts a new worksheet into the current workbook that contains a variety of information about the configuration of your Set of Books. The Configuration Sheet includes the chart of accounts layout showing each segments details, example period names, valid balance types, available currency codes,

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valid actual flags, budget names and encumbrance types, definition of the segment values descriptive flexfield as configured in your system. The information on the Configuration Sheet can be useful when constructing GL Wand functions. The period names will show you how the accounting period has been configured for your Set of Books e.g. the period names may be in the format Apr-03 or they might be April-03. This is very important, because when you populate the Period name parameter of the Get Balance function you must enter it in the correct format the correct case otherwise GL Wand will not find the data you have requested. The new Period Name function will return the period name in the correct format and can be used as an input into the Get Balance function. The budget and encumbrance names are also very useful, as these must also be entered in the correct case and with the correct spelling in order to successfully extract a budget or encumbrance balance.

Options (Tools Menu)

- Options The options form allows you to create database connections initiate an upgrade set other GL Wand options

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Connections GL Wand connects to the Oracle Applications database using internet architecture. This means that the only setting required on the client is the connection URL. This required URL will depend on the GL Wand server component that you are using. There are three possibilities. If you are not sure which method you are using to connect to your Oracle system please check with the applications DBA. Connection option 1 - If you are connecting to GL Wand on an Oracle release 11i system using the Mod PL/SQL connection method then the required URL is the Applications Web Agent URL. This URL is stored in an Oracle Applications profile option called Applications Web Agent. You can query this profile option through the main Oracle Applications forms.

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Connection option 2 - If you are connecting to GL Wand on an Oracle release 11i system using the java servlet method then the required URL will be as follows: http://server1.domain.com:port/servlets For example - http://visionjhb1.excel4apps.com:8000/servlets The first part will be the same as the URL that you use to log on to Oracle and you simply add /servlets to it. Connection option 3 - If you are connecting to GL Wand on an Oracle release 12 system then the required URL will be as follows: http://server1.domain.com:port/OA_HTML For example - http://visionjhb1.excel4apps.com:8000/OA_HTML The first part will be the same as the URL that you use to log on to Oracle and you simply add /OA_HTML to it. To create a new connection click the option button next to the connection that you which to add or edit. A maximum of 5 connections can be created.

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Select a new line in the connections section and enter a connection name like Prod or Dev to identify the connection. Type the connection URL in the space provided. Note that you can copy a URL (e.g. from an e-mail) and paste it into the space provided using ctrl-v or clicking the right mouse button. If this connection should use your internet explorer settings to find the correct path to the server (e.g. it must go through a proxy server or via the Internet) then tick the check box on that line. You can then test the connection using the test button. Click the Test button to open a web browser which will navigate to the GL Wand test page.

You should see the page shown above. This means that the GL Wand server side install has been successfully completed. If you get a Page cannot be found error it means that either the GL Wand server side install has not been completed successfully or the Oracle Application server is down. This page also shows the database indexes on the key tables utilized by GL Wand. Click OK on the main options screen to save your changes. This connection will no w be available in the log on screen. From the options screen you can select an existing connection to delete. Click the Delete button and the connection will be removed. Click OK to save your changes. Click the Users button to see an HTML report showing all the Oracle user accounts that have been flagged as GL Wand users. Upgrade If you want to check if there is a new version of GL Wand available simply click the upgrade button on the options screen. GL Wand periodically checks for new versions of the product and provides the users with the ability to perform an upgrade. It either checks a shared folder on your corporate LAN or else it checks on the internet at Excel4apps.com. This is controlled by populating the profile option GL Wand: Upgrade Location with the appropriate information. Refer to the profile

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options section in this user guide for more information. If a new version is detected it will be downloaded and the installation will be initiated. Disable Summary Account Checking The Oracle General Ledger provides the functionality to hold summary balances for a parent GL account. When calculating balances, GL Wand first checks if the account you are requesting is a summary account. If it is it simply fetches the balance on this account. If not, it calculates the balance based on the defined parent hierarchy. This summary account check takes time. Therefore, if you know that your organization does not use summary accounts, leave this option ticked (default). HTTP Packet Size This value can be changed in order to control the number of calculations that are sent to Oracle in each calculation batch. The default is dynamic. With this setting selected, GL Wand will dynamically recalculate the optimal packet size to use for each calculation batch based on how quickly your Oracle instance resolves the Get Balance SQL queries. If your system is resolving the queries quickly, the HTTP packet size will be increased to allow more calculations to be performed in one batch. If the queries are running slower than average, the HTTP packet size will be reduced. This dynamic mode will attempt to ensure that you do not receive a timeout due to the Get Balance SQL queries taking too long to complete. If you prefer, you can override the dynamic option and pick a specific HTTP packet size. We recommend that you only do this in one of two situations. Firstly, if you know your system processes the Get Balance SQL queries quickly e.g. upwards of 10 cells per second, you can choose the maximum HTTP packet size of 32000. This will ensure that GL Wand sends the most calculations in each batch that it possibly can. The second situation where you might override this setting is if the dynamic calculations are not providing the optimal HTTP packet size on your system for some reason. In this case select the appropriate HTTP packet size from the list. You should only modify the HTTP packet size if you are experiencing errors during the calculation process typically when a batch of calculations runs for more than 5 minutes. Otherwise leave it at the default. Trace Mode Trace mode is used for troubleshooting problems with Excel4apps support. Logon Method GL Wand supports a new logon method via the Oracle logon screen (default). You can use this option to switch the logon method back to the Excel based logon screen. The Excel method should not be used unless the Oracle method does not function correctly. Show secured segment values Select or de-select the Show secured segment values option to determine whether secured segment values are shown in the list of values window and included in the discover process.

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Note: Even though a user can control the visibility of items secured by segment value security rules, Get Balance functions will not display secured values but rather the message glwNoAccess" to indicate a security rule breach. Show disabled segment values Select or de-select the Show disabled segment values option to determine whether disabled segment values are shown in the list of values window and included in the discover process. Budget Upload This option works in conjunction with the budget upload functionality. See the section on deleting duplicates during a budget upload for more detail. Parent Cache Option With this option enabled the GL Wand logon screen will have a new check box which allows you to select an alternative method for processing Get Balance formulas. This option must be enabled on the options form before this new tick box will appear on the logon form. This is to avoid confusing any users that have no need for this option.

Once this option is enabled you can tick this checkbox at each logon and vary it to suit which ever method provides you with the best performance for particular GL Wand reports. In certain situations this alternate Get Balance processing method can result in a significant performance improvement. Typically it will only improve performance on those Oracle systems which are currently giving poor performance. This would normally be less than 5

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cells per second calculation rate. If you are already achieving calculation rates of more than this then chances are this option will not improve performance on your environment. When selecting this option, the initial GL Wand logon may be slower. We recommend testing your slower GL Wand reports using the old and the new method to determine which method is better for your environment. Enable Drill Down Batching and Batch Size This option determines if GL Wand uses batching to process drill down requests. With this option enabled the drill down process can handle large drill downs more efficiently and also provides a Cancel option to stop the process. The Batch Size tells GL Wand how many records to fetch with each batch. The default is 1000 which should be suitable for most situations. Report Manager These options are as follows: Process Disabled Segment Values Uncheck this option if you would prefer report manger to skip disabled segment values when producing reports. Email Client If you wish to create emails from the report manager choose your email client. Outlook Draft is the default. For Outlook and GroupWise the only available option is to create a draft email with the reports attached which must then me sent by clicking the send button manually. For Lotus Notes you can choose to create a draft mail message or to actually send the mail.

Create Drill Criteria Sheet (Tools Menu)

A drill down can be performed by selecting a cell containing a Get Balance formula and clicking the drill down button on the toolbar. However, you may wish to bypass the requirement for a Get Balance formula and simply extract data based on parameters that you set. The Drill Down Criteria Sheet functionality allows you to very quickly extract the detailed general ledger balances and journals that meet certain criteria. This is useful when large numbers of individual GL balances are required as the values are returned faster than by using many individual Get Balance formulae. - Create drill down criteria sheet 1. Click on the "Create drill down criteria sheet" button. 2. A new GL Wand drill down workbook is created 3. Enter the parameters for the data that you wish to extract on the criteria sheet of this new workbook. The criteria are exactly the same as the parameters of the Get Balance function and operate in the same manner. 4. Use the balance drill down button on the GL Wand toolbar to execute the drill down. 5. This workbook operates in exactly the same manner as a normal drill down. See the Drill downs section for more details.

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Enter a period or double click the cell to select it from the drop down list Choose the balance type. Please note that selecting YTD will extract all the journal lines for the year when executing a journal drill down and similarly QTD will extract the journals for the quarter. Enter the required currency code Pick E entered or T translated balances (Or Total if using Oracle R12) Pick A actual, B budgets or E encumbrance for the primary balance type. If you select B or E then you must populate the Bud/Enc Name parameter with the budget version name or encumbrance type. Please note this must be spelt correctly. Optionally populate the secondary balance parameters. They work in the same manner as the primary balance parameters. If you do populate the secondary balance parameters and perform a balance drill down the Balance sheet will contain a list of the primary balance values with the secondary balance values alongside them and a variance between the two. Populate the segment values. You can enter values directly into the Excel cells or you can pick them from a list of values. To use the list of values simply double click the cell where you want the parameters entered or select the applicable cell and click the list of values button on the GL Wand toolbar. The list of values form will open (see the Segment List of Value sections for more details). When you click OK on the segment list of values form the parameters that you have selected will be entered into the current cell. Toggle the summarization option Y for any segment that you wish to summaries by. Enter a journal source or category to limit the results to only the journals meeting those criteria.

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Note that GL Wand will remember your selections for secondary balance criteria as well as which segments you have selected for summarization. Future drill down operations will apply these parameters automatically.

Report Wizard (Tools Menu)

- Report wizard The report wizard is useful for building your very first example report from which to learn GL Wand principles. The report wizard will create a template report using your set of books configuration. The report has a standard layout and allows you to specify one segment as the Page item and one segment as the Row item. A report is created with a list of values at the top of the report for the chosen Page segment. The report lists the first ten child segment values down the rows of the report for the chosen Row segment. The report wizard creates generic Get Balance formulas to build the detailed values of the report. Start by entering the parameters for the report.

The special items Rows and Page can be selected from the segment list of values and may be entered against one segment only. The Page and Rows values must be included against one segment. Clicking OK will generate the report.

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Once you have generated the report you can extend it to incorporate other values by inserting more rows and copying and pasting the generic Get Balance formulas. You now have the freedom and power of Excel to extend it and modify it as needed.

Audit Get Balance (Tools Menu)

This button can be used to obtain information about how GL Wand is processing the segment values of a Get Balance function. It can be specifically helpful to indentify which security rules are being contravened when the Get Balance returns glwNoAccess. Select a single cell containing a Get Balance function. Click this button GL Wand calculates the cell and creates a new Excel workbook containing a log of how the Get Balance function processed its segment parameters. The log output is fairly self explanatory but if you require assistance interpreting the results please contact Excel4apps support.

Convert FSG (Tools Menu)

The FSG conversion utility can be used to import an FSG report definition from Oracle. You can then format the data and link it to Get Balance and other GL Wand formulas to complete the report. A demonstration of how to use this feature can be found on the Excel4apps web site. Import Definition Select the FSG report that you wish to import. GL Wand will create a new workbook which contains the RowSet and ColumnSet information from the FSG report.

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Please note that the information extracted is the basic RowSet and ColumnSet data to cater for an FSG report of average complexity. The more advanced reports may not be catered for 100%. For calculations, only simple addition and subtraction calculations are replicated into an Excel formula. Once the information has been populated into the Excel spreadsheet you can use the following as a guideline to complete your GL Wand report. Review Row definitions and consolidate segment low high ranges into input parameters for the Get Balance function. Review Column definitions and consolidate segment low high ranges into input parameters for the Get Balance function. Modify the sample Get Balance function to reference valid parameters. These may be from the report header, the RowSet account assignments, the ColumnSet account assignments, the ColumnSet override values or hardcoded values. Then copy & paste the formula across report. Insert additional GL Wand & Excel formula's as needed (e.g. Segment description and Budget Variance and other calculations). Remove or hide unused Rows/Columns, format report and Expand Rows where required. Merge Low High Segment Ranges The account assignment information is presented as Low High ranges of segment values as per the definition in the FSG report. In order to use this information in a segment parameter of the Get Balance function one often needs to merge the values into a single cell of ranges and lists of segment values. You can use the Merge Low High Segment Ranges button to automate this process. Select a range of Low High segment ranges that need to be merged Click the Merge Low High Segment Ranges button The selection is merged into a single cell of ranges and lists of segment values.

Report Manager (Tools Menu)

- Create Report Manager workbook - Execute the selected range - Execute the selected sheets - Execute all the sheets in the current workbook Report Manager allows you to batch produce (replicate) GL Wand reports from a source report, snapshot them and then automatically convert them to various formats. In addition you can optionally choose to print the reports and or email them to specified recipients. For example, you might have a standard GL Wand report that you wish to replicate for a range of cost centers in your organization. With report manager you can configure a report set definition and then execute that definition and the production of the reports will be automated for you.

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The first step is to create the source GL Wand report using Get Balance formulas as normal. Ensure that you link the applicable parameters of the Get Balance function to appropriate cells in the workbook. For example, if you want to replicate this report for a range of cost centers, ensure that you have a cell somewhere in the workbook where the cost centre can be captured. Then link the applicable parameter of all the Get Balance formulas in the report to this cell. When you change the value in this cell, all the Get Balance formulas should recalculate for the new cost centre. Report Set Definition Next you create a report manager workbook. Click the create button on the toolbar. This button is in the tools section, under Report Manager. You will be presented with a form to capture the details of the report set definition.

1. In this form click the Select button and choose the GL Wand source report. If the report is not currently open, GL Wand will open it. 2. Optionally select the output folder and file name to group reports in to. 3. Tick the options that you want e.g. Excel, PDF, HTML, Print and email. 4. Tick the applicable items that you want GL Wand to loop though when the report is created. 5. For each ticked item, populate the Cell Link field. You can type in this field but it is easier to simply click the applicable target cell on the worksheet and the field will be correctly populated with the cell reference. 6. Optionally select the From and To values that you want GL Wand to loop through. These fields can also be populated on the next screen. 7. Optionally select a range on the report where you would like to execute a Hide Zeros. Report Manager will hide the zeros in this range for each report produced. When you are finished populating the form click OK. A new workbook will be created and the report set definition will be populated.

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This is a normal Excel workbook. However the structure must not be changed. The only changes that you may make to this workbook are to insert more lines and to populate the white fields. Any other changes will most likely corrupt the definition and Report Manager will give an error when you try to execute the definition. Modifying the Criteria You can now modify and populate this report as follows: Modify the report name in cell E4. This can be done by editing the cell, but we recommend that you rather double click the cell and select the report from the normal file open dialogue box. If you edit the cell directly you must ensure that you capture the path and file name correctly. Optionally modify the output folder and grouping file name. You can double click output folder cell to select the folder from a dialogue box. Optionally edit the hide zeros range. You can edit the cell links in row 7. Please ensure that you enter valid cell references. Edit the parameters by capturing from and to values and toggling the Y / N flags for the various options. Enter applicable email information like the email address that the email should be sent to or who should be ccd etc. Optionally set an output folder and grouping file name for the row. Populate additional lines by either capturing the detail from scratch or simply use normal Excel copy and paste to create a new line and then change only those fields that you want different. Insert additional rows if the default number is not enough. Executing the Report Set Once you have completed populating the report set definition it can be saved as a normal Excel spreadsheet. When you are ready to execute the report set definition, close all other Excel workbooks and then do one of the following: To execute only a few rows of the report set definition, first highlight the applicable rows (or a cell in each row) and then click the execute range button

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To execute one or more report set definition sheets, first select the applicable sheets and then click the execute sheet button To execute all the definition sheets in the current workbook click the execute all button Report manager will validate the definition and if all checks are passed the reports will be generated. Report Manager Validation Report manager first validates all the definition rows that will be executed. If any errors are found the process will be stopped and the errors will be marked in red. An Excel note will be added to provide more information about the error.

If all rows to be executed pass validation you will receive a message indicating how many reports will be created and which printer will be used for any rows where the print option is marked with Y. At this stage you can cancel the process or you can click Yes to continue. Report Generation If you click Yes, Report manager will open the GL Wand report and loop through all the selected report set definition rows and create a report for the criteria on that row. The applicable output formats will be created and if requested the report will be printed. The output report name and folder location will depend on the options that you have specified on the report set definition. The output folder location will be determined as follows: If an output folder is specified on the row, the report will be saved in that folder Else if you specify an output folder on the header level that folder will be used Else the report will be saved in the folder where the source GL Wand report is located The file name will be determined as follows:

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If a grouping file name is specified on the row then all output from that row will be grouped into the specified file name Else if you specify a grouping file name on the header level then all output will be grouped into that specified file name. Else the file name will be generated using the source GL Wand report name suffixed with a concatenation of the segment or period values used in the generation of that report e.g. Profit and Loss Jan-07 100 might be the profit and loss output report for January 2007 and department 100. It is obviously possible for many of the generated reports to use the same folder and file name. In this case GL Wand will append all the report output into a single Excel workbook. During the validation process GL Wand will check if any of the output files to be used already exist. If they do exist you will receive a warning. If you choose to continue the report manager output will be appended to the existing files. If you requested the report to be emailed an email message will be created and populated with the To, CC, Bcc, Subject and Text and the applicable file will be attached. Please note that in order to create PDF output the required component PDF Creator must be installed. It is available for download at http://www.excel4apps.com/pdf Sending email requires Microsoft Outlook, GroupWise or Lotus Notes as your mail client. Excel must have the focus while the Report Manage process executes. If you attempt to perform other tasks on the PC while the process is running you will notice that Excel continually takes the focus. Once the process is completed each executed row will be marked in green if it was successfully processed or in red if it was not. Any unsuccessful rows will include a note in column B to provide any available information about what caused the problem. It is possible to include multiple report set definitions in a single workbook. To do this simply open an existing Report Manager workbook and click the Create button under the Report Manager menu. A new sheet will now be added to the existing workbook instead of a new workbook being created. You can also use normal Excel functionality to copy a sheet from one Report Manager workbook to another.

Edit Default Drill Layout (Tools Menu)

- Balance - Journal - Sub Ledger - Sub Ledger (R12) (Only visible on an Oracle release 12 system for sub ledger accounting (SLA)) - OPM (Oracle Process Manufacturing

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When GL Wand is installed each of the drill down reports is configured with a default layout. You can edit the default layout using these options. When you select one of the options a form opens which allows you to modify the fields included in this layout.

You can modify the layout using the following options: Select one or more (using shift) items in the list of available fields and click add to include them in the layout Select one or more (using shift) items in the current layout and click remove to exclude them from the layout Use the Up, Down, Top and Bottom buttons to re-order the fields in the layout Click and drag items from the available fields to the selected fields to include them in the layout Click and drag items in the selected fields to change their order Click Default to return the layout to the GL Wand standard Tip: To immediately see the impact of your changes to a drill down layout, first delete the currently open drill sheet e.g. Journal and then re-execute the drill down to see the edited layout. Alternatively, close any open drill workbooks and then start a new drill down.

PDF Export (Tools Menu and Right click in a cell)

- Export selected range to PDF - Export selected sheets to PDF - Export all the sheets in the current workbook to PDF Export to PDF allows you to export a highlighted range, the selected sheets or the entire workbook to a PDF file. This feature can be used on any Excel spreadsheet. It does not require a GL Wand report to function. Start by setting your page setup options to ensure that the report will be produced in the correct way e.g. landscape versus portrait as well as

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print size. Then click the applicable PDF button under the Tools menu on the GL Wand toolbar or simply right click in a cell. A temporary PDF file will be created with the selected output from Excel and will be opened in the default PDF viewer. If you wish to keep this file click the Save As button in the PDF Viewer and save the file in the correct folder with an appropriate name. Please note that in order to create PDF output the required component PDF Creator must be installed. It is available for download at http://www.excel4apps.com/pdf

About GL Wand
- About GL Wand This button brings up the about box for the GL Wand application. You can use this window to see which version of the product you are running see your site information like GL Wand key, expiry date, licensed users etc. see what version of the e-Business Suite and Oracle database you are running request a license key for the current instance log a support request

Help
- Help Use the help button to access the latest online version of the help file.

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Budget Wand
Budget Wand overview
Budget Wand is a tool that allows Excel to be used as the front end to the Oracle General Ledger Budgeting process. Budget models are Excel workbooks that typically contain a mixture of Actual and Budgets values, formulae and formatting as well as cells for entering new budget values. Actual and Budget values are reported using GL Wand's Get Balance functions and entry cells are linked by the Load Budget function. Budget Wand together with Excel enables flexible user defined layouts containing any combination of Actual, Budget, Periods and Books as required. Budget collection templates are built around the Load Budget Function, which allows one to link budget entry cells to a particular budget and account. Once values have been entered they can be submitted for Validation and Upload. Note: Budget Wand is a cost plus option for GL Wand users. Please see the Budget Wand datasheet for a functional overview.

Technical requirements
Installation Versions required Budget Wand is shipped as part of GL Wand from version 3.80. The server side needs to be version 3.80 or higher. The client side needs to be 3.80.0 or higher. License key requirements Budget Wand and GL Wand will share the same GL Wand key which is entered in the same GL Wand: License key profile option. A Budget Wand enabled GL Wand license key will need to be installed on the target Oracle system before the Budget Wand will work Existing GL Wand users should still be able to log in as per normal with new Budget Wand enabled GL Wand license keys. Please request Budget Wand enabled trial keys for instances on record by emailing support@excel4apps.com. For new instances, please use GL Wand to generate a license key request

Installation
Client Budget Wand is installed as part of the GL Wand client.

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Server Budget Wand is installed as part of the GL Wand server as from version 3.80. Once loaded you can check the version on the GL Wand test page. Profile options There is one new profile option, GL Wand: Budget Wand User. The new server package will create the profile option when you first navigate to the GL Wand test page. Tip: Flag the new Budget Wand profile option to Yes to grant the user upload access.

Oracle required setup

In order to load budget values the following setup is required: Budget name (version) must be created. This component specifies the date range that the budget is active for e.g. Jan-08 to Dec-08. It also has an option to Require Budget journals, if this option is ticked, Budget Wand will load the values as journals. When values are loaded as journals, they will increment the amount already in the budget. Normal budget load will overwrite the amount already in the budget. Budget Organization must be created and the applicable account ranges must be assigned.

Budget Wand components

About box Confirm that you have GL Wand incorporating Budget Wand installed by reviewing the GL Wand About Box. License key information is also displayed on this form. Budget Wand users should display Trial or the number of licensed users as applicable.

Note: You will however need to install a new Budget Wand enabled key before you begin testing.

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Toolbar changes

The GL Wand tool bar contains a new row of Budget Wand buttons. These buttons are not always visible. If you are an existing licensed GL Wand customer, then the user must be flagged as Yes - Budget Wand user in the new profile option to ensure Budget Wand visibility. Note: If GL Wand is also in trial mode then the Budget Wand tool bar will be visible regardless of the profile setting.

Tip: If you cant see the new row of buttons, make sure you have set the Budget User profile option to Yes and have a Budget Wand enabled key installed. Convert Get Balance

This utility will convert a Get Balance function to a Load Budget function. Specify the cell reference of the Get Balance Formula you wish to convert, the cell where the new budget input value will be entered as well as the cell referencing the Budget Org.

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Load Budget Wizard

Used to create a load budget function.

Tip: Enter 0 or a cell reference as the input value and then edit the parameter later or click edit on this form at anytime to launch Excels function editor.

Setting the Load mode

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Set the Budget Wand mode to either Validate or Validate and Upload. With the Validate and Upload option selected, if all the cells pass validation they will automatically be loaded. With the mode set to Validate, the user will still be given the option to Load (or cancel) after validate. Tip: Rather use the Validate option while learning Budget Wand or while testing budget Wand models. Validate and load budgets from selected cells R S A

Select one or more cells containing load budget functions and click the R - Validate and Load budgets from the selected Range. Similarly clicking S will validate the current sheet and A will process all sheets in the workbook.

Tip: The cells containing the Load Budget functions need to be selected for the R range load option to work. The other method to load a range is to load budgets by selecting a range of input cells, and then using the load budget from input cells button as described below. Validate and load budgets from input cells

Select one or more cells referenced as Input Values by the load budget function. Click the R - Validate and Load budgets from the selected Range of input values.

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Optional conditional formatting. The above input cells have been conditionally formatted to improve the end user interaction. They are formatted yellow if they differ from the get balance functions (means change in budget value and needs to be loaded) or Red if the Load Budget function begins with "bwErr" to indicate an error. Example of conditional formatting using a formula. =LEFT(L13,5)="bwErr" Replace L13 with a reference to the load budget function and then specify a format e.g. Red for errors. Debits and credits Values in the InputValue parameter in the load budget function should be entered in the same sign as values returned by Get Balances. For example credit values for revenue accounts are returned as negatives and would therefore need to be entered as negatives and similarly debit values for expenses would need to be entered as positives. Note: This is different to how Budget ADI works. Budget ADI requires all values to be entered as positives in the spreadsheet which is inconsistent to how GL Wand returns values and would therefore be confusing to users. Monitor Budget Wand Concurrent requests

The status of concurrent requests can be monitored from within Budget Wand. Change the display options to filter the results and click refresh to see the latest statuses. Click the View Output button or View Log button to view the output generated by the concurrent manager.

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Tip: The interface records counter returns the number of records in the interface table (budget interface table only, not applicable for budget journals). If this does not return to zero after completion of the concurrent request it most likely means that there are records stuck in the interface table. Your Oracle Administrator will need to clear them if that occurs. Budget Wand is designed to pre-validate data before submitting it to the interface table for loading in order to minimize this occurrence. Create List of Values

Three additional budgeting related lists of values can be inserted into a spreadsheet and used as inputs into functions. These are the Budget or Encumbrance name, Budget Organization and Budget Journal Category.

Loading a Budget
Validate and Load Budgets Please note that the trial version limits budget loads to the first 3 periods of a Fiscal year else you will receive a bwDemo error message. Please make sure that you test Budget Wand in these 3 periods of any year.

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Once validated, the ready for upload cells (bwReady) can be submitted to the interface table by clicking the upload button.

Confirm your intention to proceed with the upload.

Then optionally click monitor to monitor your concurrent r equest.

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Budget Wand may start multiple concurrent requests in order to meet budget import grouping requirements. Budget loads will be grouped into concurrent requests by book, budget organization and budget name. Handling Duplicate records Budget Wand can either delete a duplicate record found in the interface table and continue the load process or report on that duplicate and prevent a load. The default and typical setting is to delete any duplicate records found in the interface table. Deleting duplicates When Budget Wand loads records into the interface table and finds that a matching record already exists, it will delete that duplicate record found and insert the new record. This is the default setting. The deletion will be reported as follows.

Reporting duplicates The option that controls deleting versus reporting duplicates can be found in the GL Wand/Tools/Options/Advanced form.

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If this option is unchecked and duplicates are found, then they will be reported in the spreadsheet as server side errors and the user will be prevented from loading them.

Statuses and Error messages

- Use this button to see a list of possible status and error messages. Load Budget Status These statuses and error messages will be returned by the Load Budget function.

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Status

Explanation The Load Budget function has passed the client side validation and is ready to be validated by the server and uploaded into Oracle. The brackets will contain the actual load input value. The Load Budget function has passed both the client side and server side validations. The Load Budget function has been loaded into Oracle and the relevant concurrent request has been submitted. You are running a trial version of Budget Wand. Budget Wand is restricted to loading the first three fiscal periods during the trial, all other periods will return (bwDemo) Your security settings in Oracle do not allow you to see or load a budget on the specified account. You are trying to load more than one cell containing the same account combination, period, set of books etc. into Oracle. The Load Budget function has not passed the server side validation. A comment will be attached to each cell with this status. Check the cells comment for details of the error. You are not logged into GL Wand. The specified Set Of Books could not be found. The specified Input Value either does not exist or you have specified a non numeric value. The specific cell contains more than one Load Budget function. The specified Budget Organization does not exist or is incorrect. The specified Budget Organization is inactive. I.e. The current date falls outside of the specified start and end dates.

Formatting

bwReady()

None

bwValid

None

bwLoaded

None

bwDemo

Orange

bwErr (NoAccess)

Orange

bwErr (Dups)

Orange

bwErr (ServMesg)

Red plus cell comment

bwErr (Logon)

None

bwErr (SOB)

None

bwErr (Value)

None

bwErr (Formulas)

None

bwErr (OrgName)

None

bwErr (OrgInactive)

None

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Status

Explanation The specified Budget Name is incorrect or does not exist. The specified Budget has been frozen. The specified Period is incorrect or does not exist. The Budget is not active for the specified period. The specified Journal Category is incorrect or does not exist. The specified Budget Year is not currently open or does not exist. One or more of the segment values for the current Load Budget function is null or contains a %. One or more of the segment values for the current Load Budget function is null or contains a %.

Formatting

bwErr (BudName)

None

bwErr (Frozen)

None

bwErr (Period)

None

bwErr (BudInactive)

None

bwErr (JnlCat) bwErr (BudYearNotOpen) bwErr (EmptySegment) bwErr (EmptySegment)

None

None

None

None

Server Side Error Messages ** Server side error messages will be displayed in the comments area of a cell that contains the status bwErr (ServMesg) and the cells fill color will be formatted in red.

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Note: The above formatting and comments will only be cleared once a new Validate process is initiated. This preserves the messages longer than the function result which is more volatile.

Error Message

Explanation The Allow Budgeting checkbox for this account combination has been unchecked. The Enabled checkbox for this account combination has been unchecked. The current date is not within the Effective From and To dates for the specified account combination. The account combination has not been created yet. The account has not been added to the specified Budget Organization range with Account Type set to Entered. The currency specified in the Load Budget function does correspond to the currency specified for that account combination on the Budget Organization Range of accounts. The account combination specified has not been assigned to the Budget Organization range of accounts. The currency code specified does not exist.

Account does not allow budgeting.

Account is disabled.

Account is inactive.

Account combination does not exist. Account is not 'entered' on the Budget Org range.

Account has incorrect currency on Budget Org range.

Account is not assigned to this Budget Org. Currency Code is invalid.

Reports Wand
About Reports Wand
Reports Wand offers incredible flexibility in terms of filtering, sorting, formatting and refreshing real-time data into Excel from any area in Oracle, be it Projects, Supply Chain or HR directly. Reports Wand definitions are used to create row style reports, pivot tables and charts or as parameter driven user defined Excel functions. End users can combine these techniques, to create multi-tiered, drill to detail, drill to anywhere type summary and detail reports. With Reports Wand you can develop highly customized reports to complex reporting

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requirements. Reports Wand reports are secured by Oracle Responsibility and support row level security defined in the Oracle security rules at the responsibility level. Reports Wand Licensing Reports Wand access is controlled by the license key provided by Excel4apps. The Reports Wand access can be restricted as follows: Disabled you will not be able to use any Reports Wand functionality. Limited Trial you will be able to use all the Reports Wand functionality but when you execute a report the output will be limited to the first 25 rows. Full Trial - There are no restrictions but the key will expire after the trial period. Full There are no restrictions. You may use Reports Wand for as many named users as you have purchased. The license key contains new information which is specific to Reports Wand access. Therefore, only GL Wand version 4 and above can correctly interpret this new license key. It is therefore recommended that you upgrade all your users to GL Wand 4.x when you deploy version 4.0 of the server side. One of the known side effects of not upgrading users to 4.x is the denial of MSOB access experienced in conjunction with a new Reports Wand enabled key.

Using Reports Wand basic features

The GL Wand add-in (from version 4.0) gives you access to all the functionality of Reports Wand. This can be accessed from the Menu or the toolbar. Reports can be executed by clicking the report title on a criteria form or by double clicking Run Report functions. GL Wand > Tools > Reports Wand

Criteria Form This option will create an Excel based criteria form where you can enter parameters, filters and other options and then execute the report. From the toolbar select Tools > Reports Wand > Insert Criteria Form. The reports assigned to the currently selected responsibility will be displayed.

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Due to the fact that the reports are assigned to a specific responsibility, Reports Wand cannot currently be used with the special All sets of books access functionality. If you cannot see any reports, it could be that none have been created or that they have been incorrectly classified by your developer. You can search for reports by category or by completing a portion of the report name in the search box. Select the report you want to execute. The criteria form is created in Excel. Multiple criteria forms can be inserted into a single sheet.

The structure of this criteria form should be left intact to ensure it operates as designed. It is recommended that you only enter values into the white cells. The example function area below the black line is optional and can be deleted without concern.

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Report Short name As defined by the report developer and used in the Run Reports Function Report Name As specified by the report developer Report Title This text will be inserted at the top of the report when it is executed. You can overtype this with any report title that you would like. You can use any Excel functionality or formula to derive a title dynamically e.g. you could incorporate the entered parameter values into the report title using the Excel Concatenate formula. The date and time will be added automatically. Report Type Required value At this stage the only valid value is Sheet This will be used in future to provide other report output formats. Report To This field determines where the report output will be populated. If left blank, the output will be populated to a new worksheet which will be created in the active workbook. A default output location can be specified as part of the report definition. See the Default Report To section. To set the Report To location, use the normal method for linking Excel cells. Enter an = into the cell and then click on the target cell where you would like the report output to populate. Excel will enter a formula into the cell e.g. =Sheet2!A1. Initially the value in the cell may appear as 0. This will be set correctly once you execute the report the first time.

It is useful to use an Excel named range as the Report To location. Create an Excel named range and link the Report To cell to that location or select it by pressing F3. Once the report has been executed once, the value displayed in the Report To cell will be the report short name. This is the unique code that identifies the report in Reports Wand. If you double click the Report To cell Reports Wand will take you to the report output location.

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Output Mode Required value Use Replace to overwrite previous rows or Append to insert records below without deleting previous data. You can type the value in or select it from a list of values. Double click the cell to open the list of values. Parameters Parameters are optionally specified by the developer. If they have been specified then a value will need to be entered by the user. If the report developer linked the parameter to a list of values double click the cell to show the available values. Otherwise type the value into the cell or derive the value using other Excel functionality. If the report developer provided a default value for this parameter it will be prepopulated. If the report developer provided a description or instructions for this parameter they will appear as an Excel cell note. Filters Filters can be used to restrict the data returned by the report query. Double click a filter in the Field column to select which field you would like to filter by. Double click a filter in the Operator column to select the filter operator e.g. Equals or Less than. The available operators will depend on the data type of the selected filter field e.g. more operators are available for a text type field than a numeric field. If the report developer linked the filter field to a list of values, double click the filter in the Value column to show the available values. Otherwise type the value into the cell or derive the value using other Excel functionality. If the report developer provided a default value for this filter field it will be prepopulated. If the report developer provided a description or instructions for this filter field they will appear as an Excel cell note. Advanced By default Reports Wand will include all the filters that you enter and only values that meet all the conditions will be returned. If you would like to control which parameters are evaluated using an AND condition and which will use an OR condition you can specify this in the Advanced cell. For example, if you would like to return all values in the query that meet filter condition 1 and 2 or any value that meets filter condition 3, enter the following in the Advanced cell (1 AND 2) OR 3. You can use any combination of the following ( ) AND OR to build advanced filter conditions. Limit Row Count

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Enter a number to limit the returned records to the first x rows. Order Add a sort condition to the resulting query. Double click the cell to select the fields to sort by from a list of values. If the reports developer has activated the advanced Batching option for this report you will not be allowed to add your own sort condition. In this case Reports Wand will warn you that your custom sort condition has been ignored but will continue to execute the report. Example Function An example Run Report function is added at the end of the criteria form. The Run Report function is another way of specifying all the required information for a Reports Wand report. It differs from the criteria form in that all the information is contained in the formula in a single cell. The parameters of the Run Report function must be specified in a particular way. This example function can therefore assist you to format the function parameters correctly and to learn how the function works by providing correctly formatted parameters.

In the example function, almost all of the function parameters are linked to the equivalent field in the criteria form. The only exception is the Report To location. Due to the fact that this parameter takes the form of an Excel cell link to indentify the target output location, it cannot be linked to the criteria form. Therefore updating the Report To location in the criteria form will not update the Report To location in the example Run Report function. You need to update this parameter in the function directly. The Run Report function has the additional feature of being able to return a value. Double click the Field and Operator cells to select values from a list of values. The function can then be calculated. See the Calculating Run Report Function section for detail on calculating a result using the Run Report function. This Example Function section can be deleted without invalidating the criteria form. See the Run Report Function section for more information on how to use this function. Executing the report Once you have correctly populated all the required options, parameters and filters you can execute the report in a number of ways:

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Double click the Execute cell. Select the Execute Criteria menu option on the GL Wand menu. This button is available on the main GL Wand toolbar or select GL Wand > Tools > Reports Wand > Execute Criteria. The active cell must be inside the Reports Wand criteria form. Select the Execute Criteria menu option on the Excel right click menu. Right click on a cell inside the Reports Wand criteria form and select Execute Criteria Reports Wand. You can double click the Report Name cell. The report name will be in the second row of the criteria form. Double click the Run Report function in the Example Function section of th e criteria form. The query results will be populated into the template at the Report To location. If there is no template at the Report To location a new template will be created. An example Reports Wand output is shown below.

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Reports Wand gives you the full power of Excel to format the report output. Subsequent report executions are populated into the same template and will maintain all the formatting, custom calculations, hidden columns, custom field names etc. that you have applied. See Customizing the output template for the options available for formatting the Reports Wand output. Run Report Function The Run Report function has many parameters which must be formatted correctly for the function to operate. We therefore recommend that you create a Reports Wand Criteria Form initially which includes an example Run Report function. By studying the example function you will become familiar with the required parameter formatting. Parameter ReportID Description This is the short name for the report definition. Reports Wand will display this name when you select a new report from the Insert Criteria menu and on the criteria form itself. The name is chosen by the report developer. Refer to the detailed explanation in the Criteria Form section. Refer to the detailed explanation in the Criteria Form section. Refer to the detailed explanation in the Criteria Form section. Refer to the detailed explanation in the Criteria Form section. The parameters are entered as text. Multiple parameters are separated use the | as a delimiter. Parameters must be entered in the same sequence as they are specified in the report definition. For example where you have parameters for journal source and period name, they can be entered as follows: Receivables|Jan-09 In order to make the parameter easier to read you may include the parameter name as well. For example this is also valid (you must

Title ReportType ReportTo OutputMode Parameters

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specify an = between the parameter name and its value): Journal Source=Receivables|Period=Jan-09 Refer to the detailed explanation in the Criteria Form section. The filters are entered as text. The filter must start with a valid field name which is returned by the query. Then you must include a space followed by one of the valid filter operators. Then you must include another space followed by the filter value. Example: EXPENDITURE_TYPE Equals Auto Refer to the detailed explanation in the Criteria Form section. Refer to the detailed explanation in the Criteria Form section. Refer to the detailed explanation in the Criteria Form section. Refer to the detailed explanation in the Criteria Form section. A valid field name which is returned by the query. The field must be of numeric type. For using the Value and Value_Hyperlink options this parameter would contain an Excel cell reference. See Using functions that hyperlink to static values for details on how to use these options. Sum, Count, Min, Max or Average. The function will apply the selected operator to the query field indentified in the ResultField parameter. For using the Value and Value_Hyperlink options see Using functions that hyperlink to static values. Below is an example Run_Report function which, when double clicked, executes the report E4AEXPTYPETASK and publishes it to range named E4AEXPTYPETASK, replacing the existing records. The records returned are determined by Reports Wand passing the Parameter value 1008 to the report definition query and then applying the user defined filter EXPENDITURE_TYPE Equals AUTO to the found set. The function displays Auto in the cell as controlled by the ResultOperator (Value) and ResultField (Auto). If the user had instead wanted to return a summary database field, they could for example have entered EXPENDITURE_TYPE in the ResultField and COUNT in the ResultOperator field.

Filter1 to Filter10

Advanced Limit Order ResultField

ResultOperator

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Double click the Run Report function to execute a Reports Wand report or right click the cell to calculate the function result. Calculating the Run Report Function In this initial release of Reports Wand the Run Report function is calculated independently of other functions in GL Wand. Hence the calculation of a Run Report function is not triggered in the same way as other functions. To calculate a Run Report function proceed as follows: Select one or more cells which contain Run Report functions. Select the Calculate Function menu option on the GL Wand menu. Select GL Wand > Tools > Reports Wand > Calculate Function

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Or select the Calculate Function menu option on the Excel right click menu. Right click and select Calculate Function Reports Wand. The functions will be calculated in sequence and the results will be displayed in the cell once that particular calculation is complete. Refreshing Definitions Report Definitions are automatically refreshed each time you log on. If you know that the report definition has been modified on the server since your last log on you can simply select the Refresh Definitions menu item to get the latest definition without loggi ng on again.

Customizing the output template

Reports Wand has been designed to allow you to customize the report output to suite your needs. When a default Reports Wand output template is created, it will look something like this in its raw state.

A report layout contains various important areas described below.

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Report Header You will notice that the report is populated from row 5 on this worksheet. The report output does not need to start in row 1 of the worksheet. You can control exactly where the output is populated using the Report To parameter. See the Criteria Form section for a description of the Report To parameter. Any space on the worksheet above the grey line at the top of the report is available for you to customize with your own content e.g. area for charts, summaries etc. Report Titles The report title is set based on the Criteria Form or the Run Report function that was used to execute the report. You can customize the report title to suit your needs. The report title is repopulated into the template each time the report is executed. The date and time are automatically added to the title. Column Headings The column headings are initially set to the field names as they are returned from the SQL query. You can change these values to your own column headings. We recommend that the SQL for Reports Wand definitions are built using field name aliases so that the field name presented to the user are easier to work with. See the SQL Statement section for an example.

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Formatting Reports Wand defaults certain colors, fonts and cell formatting. You can customize these to suit your preferences. Deleting Columns To delete a column from the report simply use normal Excel functionality to delete the entire column. Deleting the first column in the report requires extra care. The first column contains is used for special formatting and in order to determine the validity of the Report Layout when called for publishing. Deletion of the hidden information in the two cells will invalidate the layout. (See the cells marked Dont delete in red above). You can however modify the rows between them, e.g. enter a new database field name for inclusion in column 1 by copying it from another column.) Adding Calculated Columns To add calculated column proceed as follows: Use normal Excel functionality to insert a new column. Capture a column heading for this new column. On the first row of the report, insert the formula or other information that you want in this column. Apply any required formatting to this cell.

When the report is executed again the new calculated item is applied to all the rows along with its formatting.

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Inserting user defined totals and aggregations Report Footer The space on the worksheet below the grey line at the bottom of the report is available for you to customize with your own content. Here you can insert any calculations that you would like to apply to the columns.

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Ensure that when you create a formula that references the rows in the column that you select from the first row to the last. This will ensure that when the report is executed again Reports Wand will be able to leverage standard Excel functionality to ensure that the new rows populated into the report will still be correctly referenced by the formulas. Format rows First two rows of the report The first two rows are treated in a special way by Reports Wand. The first row is the format row. Any changes that you make on this row to the cell formatting will be applied to all the rows in the report when it is executed. You also enter the formulas for calculated columns in this row. The second row is used by Reports Wand to maintain the references for any calculations that you have inserted into the footer section of the report. In order to correctly maintain the cell references in an Excel formula that reference must span at least two rows. Never delete the first two rows of data as this will cause the template to become invalid. Restrictions Reports Wand provides significant flexibility for the user to customize the report output. However certain restrictions must be adhered to in order for the template to remain valid. If you inadvertently delete a restricted row or column and cannot manually fix it, simply reexecute the criteria sheet to start over.

The grey line at the top of the report may not be deleted. The title and parameter rows may not be deleted. The hidden row between the parameter row and the column headings may not be deleted or changed in any way. The first two report detail rows may not be deleted. The grey line at the bottom of the report may not be deleted.

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The hidden contents of the two grey lines in the first column of the report may not be changed.

Using Reports Wand advanced features

Apart from the user guide below, please visit the Excel4apps channel on You Tube as we sometimes include additional How to videos. www.youtube.com/excel4apps.

Working with pivot tables The current suggested approach for creating and refreshing a Pivot table report based on a Report layout is as follows. 1. With the report layout data selected 2. Either name the range or select insert Pivot table.

Place the pivot table below the criteria sheet or on a separate location and format it has desired.

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Optionally set the sheet properties of the Report Layout to Hidden.

To refresh the pivot table, first execute the Criteria Sheet. If the Report Output sheet is Hidden, Reports Wand will automatically return the cursor to the Criteria sheet Right click the Pivot table and select Refresh to see the latest Oracle data.

Link one report to another report It is possible to create an implicit links between reports or between records found in a report and other reports. This functionality facilitates the drill to detail, drill to anywhere concept.

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The implicit links are created using the Run Report Function in conjunction with a summary and detail (or other related query). To create a link based on a found record 1. 2. 3. 4. Insert a new user defined column Select Tools>Reports Wand>Insert Function Populate the function parameters (see Example Run Report Function) Ensure the function uses the correct excel addressing to obtain the relative parameters. In this case it uses the value in Column B as the driving Parameter and the value in hidden Column C to build the filter and the display value.

Using functions that hyperlink to static values The Run Reports function allows you to control what is displayed by the function and also whether it becomes a hyperlinked value after execution. When Value_Hyperlink is used as the value for result operator, then Reports Wand will use the value in ResultField to determine what to display in the cell. If the result field contains a valid excel reference (NOTE no = sign is needed, simply use A1 or sheet1!A1 as the reference), the function will display the value in that referenced cell. At this point the behavior is identical to using Value as the result operator. However, if the user double clicks on the Value_Hyperlink function or executes it from the menu it will automatically be formatted as a hyperlink, with a link to the cell it refers to. This is useful for creating a link to the underlying data, especially when working with historical static data you dont want to refresh. ResultField syntax for Value and Value_Hyperlink.

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Security
Reports Wand leverages the security built in to the Oracle e-Business suite as follows: The user is required to sign on with their applications user name and password. The user must select one or more responsibilities assigned to their user name. Reports Wand definitions are linked to a Request Group which is in turn assigned to a responsibility. A user can therefore only access and execute those report definitions which have been assigned to them. In Oracle 11i, certain views are secured using the ORG_ID field. This security mechanism restricts access to data based on the ORG_ID via a field set in the database session. This field is set when the fnd_global.apps_initialize stored procedure is called. Reports Wand calls this procedure using the current user name and responsibility id which means that you can use the applicable views in the eBusiness Suite database to enforce security. In Oracle R12 the new row level security mechanism is used and is initialised using the mo_global.INIT stored procedure. Reports Wand calls this procedure which means that you can use this row level security mechanism in the e-Business Suite database to enforce security. GL security is enforced using security rules defined on the accounting flexfield. Oracle provides an API in the gl_security_pkg which allows you to validate a requested account combination against the security rules. In order to use this API the initialise routine must be called. Reports Wand interrogates the SQL statement for the report query and will call the initialize routine if it determines that the GL security API is being called by this query. The call to the API to validate whether the user has access to an account combination is as follows: WHERE gl_security_pkg.validate_access(set_of_books_id,c.code_combination_id) = 'TRUE' Please note this Where clause will add a performance overhead to the query.

Creating Report Definitions

Reports Wand definitions are usually created by an Oracle developer or Applications DBA. The Reports Wand definitions are stored as Oracle e-Business Suite concurrent programs. This approach ensures that no additional database objects need to be created in your e-

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Business Suite database. Creating the definition is achieved using the standard Oracle forms which maintain concurrent programs or using the Reports Wand Administrator function which enables an Excel interface for creating, editing and administering Reports Wand definitions. Prerequisites Before you can create any Reports Wand definitions there are two configuration steps that must be completed. Create the Reports Wand custom application. 1. Navigate to the Applications > Register menu item. 2. Create the new application using values EXACTLY as follows and save the record.

Application Excel4apps Reports Wand

Short Name XXE4ARW

Basepath XXE4ARW_TOP

Create a dummy concurrent program executable to be assigned to Reports Wand concurrent programs. 1. Navigate to the Concurrent > Program > Executables menu. 2. Create the new executable using values EXACTLY as follows and save the record.

Executable Short Name Application

XXE4ARW XXE4ARW Excel4apps Reports Wand

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Execution Method PL/SQL Stored Procedure Execution File Name XXE4ARW This is just a dummy executable and will never actually be executed. The execution file name is therefore not actually a real PL/SQL Stored Procedure. Report Header To create a new report definition, create a new concurrent program and complete the details as follows: Enter a program name which becomes the report name. Enter a program short name. Please note that Reports Wand uses this name to identify the report and is therefore serves as the report ID. This cannot be changed. Allocate the concurrent program to the Reports Wand custom application created earlier. Optionally capture a report description. Assign the report to the custom executable created earlier. Optionally assign the report to a category. Reports Wand uses the concurrent program Request Type to allow for categorization of the reports. Navigate to Concurrent > Program > Types to capture a list of categories.

The remaining fields are not used by Reports Wand.

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SQL Statement Using your preferred SQL development environment, develop the SQL query for this report. We recommend that you use field name aliases in the SQL to make them easier to read and work with. For example where you have the following SQL: SELECT project_id, project_type FROM pa_projects_all Rather use: SELECT project_id ProjectId, project_type ProjectType FROM pa_projects_all Or the following syntax to allow for spaces and special characters in the field name: SELECT project_id Project ID, project_type Project Type FROM pa_projects_all

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Ensure that there are no commented out sections in the SQL and do NOT include a ; at the end. Once you have a working query, substitute any of the WHERE clause parameters with placeholders that you would like to user to select when the report is executed. The placeholders will eventually appear as parameters to the user on the criteria sheet.

For example the query contains the following - WHERE je_source = Payables Change this to be - WHERE je_source = [source] The [] identifies that this is a placeholder. The name source is any name that you choose. Ensure that you keep any other formatting required for the SQL statement e.g. in this example the je_source is a text field and therefore requires single quotes around the value. Repeat this step for all other placeholders. Once you have the final SQL statement add it to the report definition as follows: 1. Open the concurrent program parameters window for your new Reports Wand definition. 2. Enter the sequence number as 900. Sequence numbers 900 999 are reserved for the Reports Wand SQL statement. 3. Name the parameter as SQL. 4. Select 1 char as the Value Set. 5. Select SQL Statement as the Default Type. 6. In Default Value copy and paste your final SQL statement.

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The Default Value field has a length restriction. If your SQL statement exceeds this restriction, split it up and create multiple parameters in the sequence 900 to 999.

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Placeholders are optional. You can have a SQL statement which has hard coded values for all parts of the WHERE clause. Parameters If placeholders were created during the previous SQL statement creation step, then they will need to be defined as follows: 1. Enter a sequence number between 1 and 99. 2. Capture the parameter name so that it exactly matches the place holder which was included in the SQL statement. For example if the placeholder was [source] then the parameter name must be source. 3. In the description field enter any help or instructions that you would like the user to see when they complete this parameter. 4. In the value set you can link the parameter to a list of values. Only independent and table validated values sets are supported. If you want the user to capture a value manually use the 150 Characters Optional value set. 5. Optionally enter a default value. Set the Default Type to Constant and capture a default value. 6. Capture a user friendly label for this parameter in the Prompt field.

Capture additional records for all placeholders that were included in the SQL statement.

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When a new criteria form is created it will appear as follows:

Filters Generally it is not necessary to specify any information on the Reports Wand definition for filters. However, if you wish to provide a list of values for a filter or a default value they can be specified as follows: 1. Enter a sequence number between 100 and 199. 2. Capture the filter name so that it exactly matches the field name as it is returned by the SQL statement. 3. In the description field enter any help or instructions that you would like the user to see when they use this field in a filter. 4. In the value set you can link the parameter to a list of values. Only independent and table validated values sets are supported. If you want the user to capture a value manually use the 150 Characters Optional value set.

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5. Optionally enter a default value. Set the Default Type to Constant and capture a default value.

Repeat the process for any additional filter fields that you would like to link to a list of values or a default value. Default Report To Reports Wand provides significant flexibility with regard to the output of the query results. You are able to use the full power of Excel to format the report output and then reuse the template when you subsequently execute the report. The destination where the report is published to is controlled by the Report To parameter and takes the form of an Excel cell link. A default Report To value for a report is specified as follows: 1. Enter the sequence number as 800 which is reserved for the default template parameter. 2. Enter the parameter name as Default Report To. 3. Select the 150 Characters Optional value set. 4. Set the Default Type to Constant. 5. In the Default Value capture the cell link using the exact syntax as it would be derived in Excel. For example to populate the report output to cell A1 of a sheet called Sheet2 in the current workbook you would enter =Sheet2!A1. The location of the report output does not have to be in the current workbook. This allows for the creation of a default report template saved on a shared network drive. For example the following link would target a workbook on a shared drive mapped as O drive and indentifies the workbook path and name as well as the worksheet and cell ='O: \Reports Wand Templates\[Project Dashboard.xlsx]Project Expenditure'!$A$1 It is recommended that Excel be used to derive the correct syntax for the cell link. Simply enter = into a cell and then click on the cell where the report output should be published.

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Excel will complete the cell link using the correct syntax. Make sure that the target workbook is first named and saved in the correct location. Finally, copy and paste this value into the Default Report To parameter.

Batching The batching option can assist with performance for queries which are likely to return a large number of records. NB in order to use batching you MUST ensure that the SQL statement includes an ORDER BY clause which sorts the query results by a unique field. If this condition is not met the query may return incorrect results. To enable batching for a report proceed as follows: 1. Enter the sequence number as 801 which is reserved for the default template parameter. 2. Enter the parameter name as Batch. 3. Select the 1 char value set.

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Assign the report Use the normal Oracle functionality to assign the concurrent program to a Request Group. At this stage you can only assign the report using the Program option for request type.

Reports Wand Administrator

The Reports Wand Administrator functionality brings a highly productive Excel front end to the process of creating, maintaining and administering Reports Wand definitions stored as concurrent program definitions in Oracle. Users authorized as Reports Wand Administrators can easily upload the Excel4apps provided seeded report definitions or create new definitions

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using a wizard or maintain existing definitions, all from within Excel. Also included is the ability to assign the reports to users with specific Oracle Responsibilities via request groups defined in Oracle (described as Maintaining Assignments). There are three main processes supported by Reports Wand Administrator in addition to Maintaining Assignments. These are 1. Creating and/or Editing of Reports Wands Definitions 2. Processing changed Reports Wand Definitions to Oracle 3. Importing Existing Report Definitions from Oracle to Excel Process 1 and 2 are used to upload the sample seeded report definitions that are supplied in a .xls format into Oracle. Please see section Obtaining and uploading seeded reports.

Reports Wand Administrator Toolbar

Reports Wand Administrator functions can be accessed from the GL Wand Toolbar > Tools > Options > Reports Wand Admin

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Enabling Reports Wand Administrator Users

As GL Wand is a prerequisite for Reports Wand, each GL Wand user can be flagged as a Reports Wand Administrator. Enable the users by setting the GL Wand: Reports Wand Administrator profile option to Yes.

The Reports Wand Administrator Template

The Reports Wand Administrator Template is an Excel sheet with special properties and formatting that is used to process all the Reports Wand definitions. It provides structure and validation to the Reports Wand definitions. Only definitions within the template can be processed. Creating a blank template Blank templates can be created via the Reports Wand Admin toolbar menu. This can be found under the Tools menu on the GL Wand toolbar. Blank templates are useful for creating definitions from scratch or for pasting definitions from another source. Select the Create Blank Template option. This will insert either a new sheet or a new workbook containing the blank template. GL Wand Toolbar > Tools > Reports Wand Admin > Create Blank Template. Template sheets are also automatically created when using the Reports Wand Definition Wizard or when importing existing Reports Wand definitions from Oracle, into an empty sheet. These options will be discussed in further detail.

Using the Reports Wand Definition Wizard

The Reports Wand Definition Wizard allows for user friendly step-by-step creation of a Reports Wand Definition. It can also be used to update existing Reports Wand Definitions that exist in a template. NB The Reports Wand Definition Wizard will not commit changes to Oracle Applications. Reports Wand Definitions need to be processed for this update to occur. Creating a new Reports Wand Definition The Reports Wand Definition Wizard can be accessed from the Reports Wand Admin toolbar menu. This can be found under Tools menu on the GL Wand toolbar. Select the Reports Wand Definition Wizard. NB Watch the instructional video here. Complete the step-by-step process below to create a Reports Wand Definition. Step1 Program Information Provide the Report Definition with basic program information. A short name which is unique and is used to identify the report.

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A report name that the users can identify and recognise the report. Use something that is self explanatory if possible. A description. Provide additional information to the users about this specific report. Assign the report to a predefined category to allow users to easily locate the report.

Step2 Create/Edit the SQL Create the relevant SQL statement in a tool like TOAD, SQL Developer or SQL*Plus. Once youre happy that your SQL statement is producing the correct results copy it into the SQL window on this form. NB Dont forget to wrap the parameters in square brackets ([ ]), so that Reports Wand will recognize them as parameters. Character values need an additional single quote i.e. [CharParam1]. Numeric parameters only require the square brackets i.e. [NumParam1]

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Step3 Add additional information for SQL Parameters Parameters are automatically created based on the SQL statement pasted into the previous window. Some additional information needs to be specified so that the parameters are presented to the user in a user friendly manner on the Reports Wand Criteria Form. Additional information: Sequence Determines the sequence the parameters will be displayed on the Reports Wand Criteria form. Prompt User friendly name presented to the user. Description Additional information about the parameter. This will be displayed as a cell comment in the Reports Wand Criteria Form. Value Set Open the Value Sets Form and search for a specific value set. The value set acts as a List of Values for the parameter. Default Specify a default value which will be pre-populated when a Reports Wand Criteria Form is created.

In order to remove one of the parameters from the list please revert back to Step2, and remove the unwanted parameters from the SQL statement. Step4 Assign Value Sets (List of Values) to Filters Value Sets (or List of Values) can only be assigned to fields that are being returned by the SQL Statement. The name of the filter must match the name of the Field in the SQL statement exactly. If a synonym is used on the field in the SQL statement (i.e. PO_NUMBER Purchase Order Number) then the filter name must match the synonym, in this case, Purchase Order Number. Additional information: Description Additional information about the filter. Value Set Open the Value Sets Form and search for a specific value set. The value set acts as a List of Values for the filter. Default Specify a default value which will be pre-populated when a Reports Wand Criteria Form is created.

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Step5 Assign the Report to the Request Group Assigning the report to a request group allows only certain users to access the report. Request Groups are assigned to Responsibilities in Oracle Applications. If a user has a specific responsibility then they will have access to the report. You can assign the report to as many Request Groups as you would like. Select an Application Module from the first dropdown list. Search in the text field to find the appropriate Request Group. Select the Request Group and click the Add button. The Request group will appear in the right hand list called Assignments.

When all five steps are complete click on the OK button to create the Reports Wand Definition Template containing the report definition. It will look like the screen shot below.

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Update an existing Reports Wand Definition To update an existing Reports Wand Definition you need to have a Reports Wand Definition Template open in front of you. This can be achieved by importing existing Reports Wand Definitions. Locate the cell that contains the Short Name of the Reports Wand Definition you would like to update. It will be in Column E in your Template spreadsheet. Double click on it.

The Reports Wand Definition Wizard will open with all the relevant fields populated. Modify the Reports Wand Definition and once finished, click OK to close the wizard and populate the template with the updated definition. NB Being Excel, you can edit the Reports Wand Definition directly from the template.

Processing Reports Wand Definitions

In order for changes to Reports Wand Definitions to become permanent and available to all authorised users they will need to be processed to Oracle. The first step is to specify an applicable action type such as Create, Update, Delete, Enable or Disable that the processor should apply to each Report Definition row. The second step is to either process an individual row using the Process Single Report option or process all applicable rows using the Process all Actioned Reports option. The action types are set in the Processing Type cell (Column B). This can be done by doubleclicking the cell. A drop list will be displayed with the valid Action Types.

NB - As mentioned in the Reports Wand section of the user guide, these report definitions are permanently stored as Concurrent Programs in Oracle Applications.

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Processing all actioned reports This option will process all Reports Wand Definitions in a template that have an Action Type specified. It the cell is left blank or is populated with No Action then the report definition will not be processed. The option to process all reports can be found on the Reports Wand Admin menu - GL Wand toolbar > Tools > Reports Wand Admin > Process All Actions. Processing a single report To process a single report, you will need to select the Action Type cell of the report definition you would like to process. If the cell is left blank or is populated with No Action then the report definition will not be processed. The option to process a single report can be found on the Reports Wand Admin menu. GL Wand toolbar > Tools > Reports Wand Admin > Process Single Actions.

Create Action type of Create will cause the processor to attempt to create a new Reports Wand Definition Template in Oracle Applications. If one or more Request Groups have been specified then the report will be assigned to the respective Request Groups during this process. Double click the Processing Type cell next to the report you would like to process. A drop list will be displayed. Select Create from the list. You can now process the report definition by using the Process All Actions or Process Single Action buttons. Update Action type of Update will cause the processor to attempt to replace the Reports Wand Definition Template in Oracle Applications with the newly modified definition. If nothing on the definition has been changed, it will still replace the old version with the Reports Wand Definition in the template. Any changes to Request Groups will also be updated. Double click the Processing Type cell next to the report you would like to process. A drop list will be displayed.

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Select Update from the list. You can now process the report definition by using the Process All Actions or Process Single Actions buttons. Delete Action type of Delete will cause the processor to attempt to remove the entire report definition along with all its parameters from Oracle Applications. Aft er the Delete has occurred, the report definition will remain locally in the Reports Wand Definition Template. You can optionally delete the definition locally by deleting the row(s) from the spreadsheet or keep these definitions as a backup if you require. Double click the Processing Type cell next to the report you would like to process. A drop list will be displayed. Select Delete from the list. You can now process the report definition by using the Process All Actions or Process Single Actions buttons. Disable Action type of Disable will cause the processor to attempt to disable the Reports Wand Definition by disabling the concurrent program in Oracle Applications. It can be enabled again by using the Enable Action Type. Double click the Processing Type cell next to the report you would like to process. A drop list will be displayed. Select Disable from the list. You can now process the report definition by using the Process All Actions or Process Single Actions buttons. Enable Action type of Enable will cause the processor to attempt to enable a Reports Wand Definition previously disabled. This is achieved by re-enabling the concurrent program stored in Oracle. Reports Wand Definitions are by default enabled on creation. Double click the Processing Type cell next to the report you would like to process. A drop list will be displayed. Select Enable from the list. You can now process the report definition by using the Process All Actions or Process Single Actions buttons. Validation and Errors Validation of the Reports Wand Definitions occurs when the user initiates the processing. If an error occurs then the Error cell (Column C) will turn red. This will indicate that something has gone wrong. The error that has occurred will be shown as a cell comment on the Error cell.

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The screenshot below indicates that the category specified (MyCategory) is an invalid category and has not been defined in Oracle Applications. The category can be modified in the Excel spreadsheet, manually or by use of the Reports Wand Definition Wizard, and then processed again.

Importing Existing Reports Wand Definitions

Existing Reports Wand Definitions can be imported into a new Excel Workbook or Sheet for editing and maintenance. A Reports Wand Definition Template will be automatically created and then populated by the Reports Wand Definitions. There are two options for importing Reports Wand Definitions: Import All Definitions Import Single Definition Import All Definitions This option will import all existing Reports Wand Definitions from Oracle Applications. This option can be accessed from the GL Wand toolbar > Tools > Reports Wand Admin > Import All Definitions. Reports Wand Definitions will be downloaded immediately after specifying this option. Import Single Definition This option will only import a single Reports Wand Definition from Oracle Applications. This option can be accessed from the GL Wand toolbar > Tools > Reports Wand Admin > Import Single Definition. When selecting this option you will be presented with a search form. You will be able limit the reports being displayed by specifying the category that the report may have been assigned to or by searching in the search field provided. Once the report has been located, select it and click the Ok button.

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A Reports Wand Definition Template will be created and populated with the selected reports definition. NB - This option is best for once of updates or maintenance of a single report. If you would like to backup your Reports Wand Definitions or move them from one Oracle instance to another, it would be best to use the Import All Definitions functionality.

Maintaining Report Assignments

Reports Wand Reports can be assigned to different Request Groups in Oracle Applications. This allows the administrator to control access to the report definitions based on the responsibility that the user has logged on to GL Wand with. Open the Request Group Assignment form from the GL Wand toolbar > Tools > Reports Wand Admin > Maintain Report Assignments.

Only once the reports have been successfully assigned will the changes be permanent in Oracle. At this stage all the values in the Asterisk (*) column of the Assigned Reports list will be cleared and any reports being removed will be returned to the Available Reports list.

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Reports Wand Sample Reports

Please see the Reports Wand Getting Started.pdf document which can be downloaded from our website. www.excel4apps.com Navigate to the Reports Wand Collateral page. Downloads > For Oracle > Reports Wand Collateral > Reports Wand Getting Started.

Server Component
Please refer to the GL Wand Server Installation Guide.

Oracle Profile Options

GL Wand uses a variety of Oracle Profile options to manage the GL Wand installation. This ensures that these settings can be managed centrally rather than requiring that they be set manually on each client PC. GL GL GL GL GL GL GL GL GL GL GL GL GL GL GL Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Wand: Account Number All sets of books access Contract Number Custom Delimiters Enable Extended Languages Get Balance Hint HTTP Timeout License Key Query Limit Responsibility Track User Activity Upgrade Location User Budget Wand User Reports Wand Administrator

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GL Wand: Account Number

Capture your Excel4apps account number. The account number will be sent when logging requests for license keys or logging a support case. This will help us to assign the case to the correct account in our system.

GL Wand: All sets of books access

This profile option can only be used if your site is licensed for the GL Wand Multiple Sets of Books (MSOB) feature or have a valid trial key. If you use MSOB and you would like some of your users to be able to access all the sets of books in you Oracle instance without needing to select a responsibility for each set of books, simply set this profile option to Yes for that user. The user will have a new item in the list of responsibilities on the GL Wand logon form and they will be able to select this one item and GL Wand will log into all the available sets of books. Please note that no security rules are enforced when a user logs in with this option.

GL Wand: Contract Number

Capture your Excel4apps contract number. The contract number will be sent when logging requests for license keys or logging a support case. This will help us to assign the case to the correct support contract in our system.

GL Wand: Custom Delimiters

Warning: Take care when modifying this option as it can lead to unexpected results if it is not set correctly. Before making any changes to the delimiters consider the impact on any existing GL Wand workbooks where the default delimiters may already be used. If you change a delimiter these workbooks would need to be updated. Capture your custom delimiters if the standard delimiters clash with characters that you use in your segment values or configuration data. Standard delimiters are as follows:

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Delimiter Range List Wildcard Exclude Range for DFF Segment Parameters Key Value AND

Default Character , % ~ | . | = +

To create a custom delimiter proceed as follows: Copy the following standard delimiters and paste them into the profile option. Make sure there are no leading or trailing spaces or other characters: -,%~|.|=+ The profile option should now contain the nine default delimiters as one text string. Now overtype just the delimiter that you wish to customize with the new character. Save the profile option. Log on again in GL Wand to refresh the settings from Oracle. Open the GL Wand Options window. Expand the advanced section. Confirm that your new delimiter character appears in the list and that all the others still match the defaults.

GL Wand: Enable Extended Languages

If your Oracle e-Business Suite system uses extended languages e.g. Chinese then toggle this option to Yes.

GL Wand: Get Balance Hint

This profile option is provided to allow you to capture a custom SQL hint for the Get Balance function SQL. This provides the ability to use custom indexes that already exist in the Oracle database rather than needing to create the GL Wand specific index. It provides more flexibility with regard to tuning the SQL and obtaining the optimal execution plan for Get Balance SQL on differing configurations. Warning: Do not modify this option unless you are certain that you know exactly what the results will be on your GL Wand users. Please contact support@excel4apps.com for assistance.

GL Wand: HTTP Timeout

The default timeout on an HTTP request is 30 seconds (from Internet Explorer 7). If a single batch of GL Wand calculations runs for longer than this the request will time out. You can set this value to a number between 30 and 600 seconds to increase this timeout value. Warning: Do not set the value higher than 600.

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GL Wand: License Key

Use the GL Wand about box to request a trial license key. Use the license key profile option to capture your GL Wand trial or full use license key. About License keys 1. The license key is captured on the server and is only valid for a specific instance of Oracle Applications. 2. When the license key profile option is blank you will only have limited functionality in the GL Wand application. In order to reduce license administration during cloning a production environment over a development system you can capture multiple keys in this profile options. A GL Wand key is 30 characters. To capture multiple keys simply concatenate the keys together (with no spaces). GL Wand will check each key when it attempts to validate the license for the specific Oracle instance. By concatenating the keys you will be able to clone the system to a development instance and will not be required to update the key on the development instance as the concatenated key will work for both production and development.

GL Wand: Query Limit

This profile option allows you to control how many records may be retrieved during a drill down operation. Leave this profile option blank if you do not wish to limit queries.

GL Wand: Responsibility
Limit the responsibilities that the user can select when logging on in GL Wand. This profile option must be created manually. Follow the instructions here - Limiting GL Wand Responsibilities.

GL Wand: Track User Activity

This feature is supported on 11.5.10 and upwards only. Do not turn this option on for 11.5.7 to 11.5.9 as your users will receive and error during the logon. When using the new Oracle logon method which logs you in using an Oracle screen, GL Wand tracks the Oracle session information. This allows GL Wand to flag which Oracle Application sessions were originated in GL Wand. You can then report off this information in order to track your users GL Wand usage. If you would like to enable this tracking set this option to Yes. When your users log on their sessions will be flagged with GL Wand. You can use the following SQL statement to report on this information. SELECT isa.*, s.first_connect, s.last_connect, s.disabled_flag, u.user_name, icx_sec.check_session (s.session_id) status FROM icx_sessions s, icx_session_attributes isa, fnd_user u WHERE s.session_id = isa.session_id AND isa.NAME = 'EXCEL4APPS' AND isa.VALUE = 'GL WAND' AND s.user_id = u.user_id ORDER BY s.last_connect DESC

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GL Wand: Upgrade Location

GL Wand offers you the option of upgrading the product from a location inside your corporate LAN or directly from the internet at www.excel4apps.com. Internet option 1. Configure the profile option called GL Wand: Upgrade Location 2. Enter the single word Internet to perform upgrades from www.excel4apps.com Corporate LAN option 1. Configure the profile option called GL Wand: Upgrade Location Enter something like G:\Software\GL Wand or \\server1\Software\GL Wand. 2. When a new version of the GL Wand is released the GL Wand administrator should unzip the GL Wand.zip file into this folder on the corporate LAN. 3. GL Wand clients connecting to this Oracle instance will automatically check the specified location for new versions. 4. The user will be prompted to upgrade if a newer version is found. Obviously the GL Wand users must have access to the path specified. If an automatic windows logon script maps a specific shared drive on each users PC e.g. G: then you can use the first example. Otherwise you will need to specify the server name in the upgrade path as shown in the second example. The upgrade location profile option is copied to the users local PC each time they log on to an Oracle instance. The upgrade location for a specific user will therefore always reflect the GL Wand: Upgrade Location profile option of the Oracle instance that they logged on to most recently. If this profile option is modified on a specific Oracle instance the change will only be reflected on the users PC after the next successful logon to that instance.

GL Wand: User
Use this profile option to enable and disable GL Wand users. You may not have more enabled GL Wand users than you have purchased licenses for. A facility to report on the number of flagged GL Wand users will be sent to GL Wand administrators. Enabling users 1. The profile option must be set at user level 2. It must be set to Yes for the licensed GL Wand users. Disabling users 1. Clear this profile option or set it to No for any users that are no longer licensed to use the GL Wand.

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You do not need to populate the GL Wand: User profile option when evaluating the product using a trial key.

GL Wand: Budget Wand User

Use this profile option to enable and disable Budget Wand users. You may not have more enabled Budget Wand users than you have purchased licenses for. A facility to report on the number of flagged Budget Wand users will be sent to GL Wand administrators.

GL Wand: Reports Wand Administrator

Enable or Disable a user as a Reports Wand Administrator. This option allows users to Create/Update/Delete/Enable/Disable Reports Wand Reports from Excel.

Support
Support Requests
Support requests can be logged on our web site. Click the Support button on the GL Wand About Box or you can access the link directly from the web site.

Enhancement Requests
Click the Enhancement Request option on the Support menu at www.excel4apps.com and log your request for new features.

Error Messages
Below is a list of GL Wand error messages with a description of what they mean. Error Code GLWandError-001: Invalid number of columns GLWandError-002: Invalid Description An error occurred communicating with the server. Please contact support@excel4apps.com for assistance. An error occurred communicating with the server. Please

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sql statement (check) GLWandError-003: Invalid sql statement (command) GLWandError-101: Could not create timer GLWandError-102: Could not open internet connection GLWandError-103: Could not connect to URL and port GLWandError-104: Could not send request to gateway and package GLWandError-105: Send request failed GLWandError-106: Read file failed GLWandError-107: Oracle batch processor request out of sync GLWandError-108: 407 Proxy Authentication Required GLWandError-201: SQL returned no data GLWandError-202: Oracle batch processor request out of synch GLWandError-203: Could not find gateway or database package GLWandError-204: Database package is not in fnd_enabled_plsql GLWandError-205: Unexpected error.

contact support@excel4apps.com for assistance. An error occurred communicating with the server. Please contact support@excel4apps.com for assistance. An internal windows error has occurred. Please re-install the GL Wand application and restart your PC. If the problem persists please contact support@excel4apps.com for assistance. An error occurred while trying to communicate with the Oracle Application server. Please ensure that the server is running and the Application Web Agent URL specified in the connection is correct. An error occurred while trying to communicate with the Oracle Application server. Please ensure that the server is running and the Application Web Agent URL specified in the connection is correct. An error occurred while trying to communicate with the Oracle Application server. Please ensure that the server is running and the Application Web Agent URL specified in the connection is correct. An error occurred while trying to communicate with the Oracle Application server. Please ensure that the server is running and the Application Web Agent URL specified in the connection is correct. An error occurred while trying to communicate with the Oracle Application server. Please ensure that the server is running and the Application Web Agent URL specified in the connection is correct. An error occurred communicating with the server. Please contact support@excel4apps.com for assistance. Your connection to the internet requires authentication. Please enter the correct proxy user name and password when prompted during the logon procedure. The request sent to the Oracle server returned no data. Please take note of what action you where attempting when the error occurred and contact support@excel4apps.com for assistance. An error occurred communicating with the server. Please contact support@excel4apps.com for assistance. Please re-execute the server installation as the required components where not found on the server. Please re-execute the server installation as the required components where not found on the server. Please click yes to see the full error message and copy it using Ctrl-C. Please log a case on the Excel4apps web site and include the full error message.

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New features
Release 4.30
Feature Description Functionality This is a consolidated bug fix release including all the fixes from patches released in the last few months. A profile option is available to store your Excel4apps account and contract number. You can follow the process as documented here to configure which responsibilities are available in GL Wand. Customize the characters that are used as delimiters in GL Wand e.g. the range delimiter which defaults to -. A link to the GL Wand HTML users report is now accessible from the GL Wand options dialog. Benefit

Bug Fix Release

Bug Fix. Makes finding this information easier and it is also transmitted when requesting a license key or logging a case to make it easier to identify you. Control which responsibilities are available in GL Wand. Work around a situation where the default delimiters clash with characters used in your segment values. Easier access to run this report without needing to know the URL.

Account and contract number Limit GL Wand Responsibilities Custom delimiters

Users report

Release 4.20
Feature Description Functionality Reports Wand Administrator Added a new interface to create, edit and delete Reports Wand report definitions all directly in Excel. Much simpler process and user interface for creating report definitions. Benefit

Release 4.15
Feature Description Functionality Benefit

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Feature Payroll drill down not supported Drill down hyperlink

Description Payroll drill down is not supported by Oracle, however this source was not excluded in the GL Wand drill down. This was corrected. The drill down hyperlink between the journal sheet and the sub ledger sheet was not being created correctly in Oracle R12. This was corrected. A problem could occur with Budget Wand validation if the Excel cell contained an error. This was corrected. Corrected the OPM drill down on Oracle release 12. Corrected a problem with the FSG Converter if there is no active workbook. Improved the way Reports Wand handles errors when there are missing parameters. An error could occur if you perform a drill down to a custom layout which is not valid for the selected set of books. This has been corrected. The configuration sheet is now created in a new workbook rather than on a new sheet in the active workbook. The current expand functionality assumes that the account number (segment value) is to the left of any data that you wish to expand on. This logic has been modified so that you can now process an expand even if the accounts are to the right of the values. Please note this enhancement is on the Expand only and on the Expand Hierarchy. An error could occur in certain situations where the Oracle security rules assigned to the selected responsibility were for applications other than the General Ledger. This has been corrected.

Benefit

Bug Fix.

Bug Fix.

Budget Wand validation OPM drill down on R12 FSG Converter fix Reports Wand error reporting

Bug Fix.

Bug Fix.

Bug Fix. Clearer indication of the underlying problem when trying to submit a report.

Drill layout fix

Bug Fix.

Configuration sheet creates a new workbook

Customers requested this behavior.

Expand enhancement

More flexibility in the report layouts which will still support expanding.

Security rules fix

Bug Fix.

135

Feature

Description With certain settings on the drill down batching options in GL Wand, the population of the results in Excel would be inefficient. This was corrected. Support was added for the 64bit version of Excel 2010. Previously the & was a reserved character in GL Wand and using it in the segment values caused a problem. This has been changes to allow the & character in segment values. GL Wand supports a new operator on segment values. The character is a + and it means AND or intersection. You can specify a set of segment value criteria and then enter this character and then specify another set of criteria. GL Wand will only return the intersection of the two sets of criteria. For example 10101020+1015-1025 would effectively only return 1015-1020. This is especially useful when converting FSG reports to GL Wand where the FSG has segment values criteria in the row and column set.

Benefit

Drill batching efficiency

Bug Fix. Support the latest Excel releases. A patch was available (GL Wand 4.11) for some time but now the 64bit support is included in the main version. Support for segment values that contain this character.

Excel 2010 64bit support

Segment values allows &

Get Balance intersect criteria

Provides more flexibility in the Get Balance segment value parameters, especially for the conversion of complex FSG reports.

Release 4.10
Feature Description Functionality Budget Wand calendar validation Get Balance Options parameter included on the wizard. Corrected a problem with the Budget Wand calendar validation. The new Options parameter, which includes the journal source and category, has been added to the Get Balance wizard. Bug Fix. Benefit

Easier to create Get Balance formulas that include Options as the syntax can be difficult to master initially.

136

Feature

Description In certain conditions the hide zeros functionality would give an error. This would occur if the selected range included Excel cells which are returning an error value. This has been corrected. If the Reports Wand output was configured to have an Excel AutoFilter and an active filter was present, the data from a subsequent execution would populate inconsistently. This has been corrected. Where the FSG converter encountered a calculation which had a blank definition row it would raise an error. This has been corrected to ignore the blank line. A find box was added to the FSG Converter screen. An error would occur when opening a list of values on a criteria sheet created in an older version of GL Wand using version 4.05. This has been corrected. A problem has been found when drilling down to the sub ledger level when logged on with the All Sets Of Books option. In certain cases the user would receive error ORA01403. This has been corrected. Corrected a problem with the Budget Wand report wizard where the formula would be created incorrectly under certain conditions. XML problem on 11.5.9 with Budget Wand was corrected. This fix is in the server side install version 4.00.2. A problem was corrected where the default snapshot file name would sometimes be blank. A problem was found with Budget Wand when used with an unusual accounting flexfield configuration. This problem was corrected.

Benefit

Problem corrected with Hide Zeros

Bug Fix.

Reports Wand output containing Excel filtering

Bug Fix.

FSG blank calculation lines

Bug Fix.

FSG Converter find box

Easier to locate a specific FSG report to convert.

Drill Criteria list of values

Bug Fix.

Drill down issue with All Sets Of Books option

Bug Fix.

Budget Wand report wizard XML problem on 11.5.9 with Budget Wand Snapshot default file name Budget Wand with unusual accounting flexfield configuration

Bug Fix.

Bug Fix.

Bug Fix.

Bug Fix.

137

Feature

Description The Get Balance formula was changed to not allow a blank value in any of the parameters but this change was not extended to the drill criteria sheet. This created a security risk where all the required checks might not be performed on a drill down. This has been corrected. High Performance Architecture

Benefit

Drill Criteria sheet still accepts a blank parameter

Bug Fix.

Java servlet sessions

A problem was corrected with the java servlet where the sessions would sometimes not release back to the pool correctly.

Bug Fix.

Release 4.05
Feature Description Functionality Correction to merge low high segment ranges Budget Wand XML change for 11.5.9 Excel would interpret certain results of the merge low high segment ranges function as a number rather than as text. This has been corrected. Budget Wand XML no longer tries to validate against a DTD. Create your own SQL queries and publish them into formatted Excel templates. This new module provides incredible flexibility in terms of filtering, sorting, formatting and refreshing real-time data from any area in Oracle in an Excel reporting environment. Read the data sheet on our web site for the detail. A problem was corrected with the parent cache option which would occur with certain hierarchy configurations. Benefit

Bug Fix.

Budget Wand xml will work on 11.5.9

New Reports Wand module added

Flexible reporting from any area in Oracle e-Business Suite. Reports Wand is available as a cost plus option.

Parent Cache problem corrected.

Bug Fix.

138

Feature Reserved character used in Oracle configuration data Get Exchange Rate Function

Description A problem was found where certain reserved characters were used in Oracle configuration data. This problem was corrected. Ability to fetch daily exchange rates from Oracle using a GL Wand function. A new parameter has been added to the Get Balance function which allows you to specify a journal source and category. The returned balance will then only include journal lines having that source and category. The drill down to detail will then also only return journals having that source and category. The R12 Cost Management drill down was not working correctly and has been fixed. The support for drill down sources in R12 has been extended to include more of the sources supported by Oracle. Corrected a problem where the "-" is used as the date delimiter. GL Wand needs "/" as the "-" character is used for ranges. You can now insert calculated formulas as user defined columns into the GL Wand drill down sheets. See the user guide for more details. Changed the SQL queries to use the effective date on the journal line. Correct a problem that could occur where GL Wand incorrectly reports an invalid GL Wand key. A problem was found where Budget Wand would incorrectly report an account as disabled under certain conditions. This has been corrected.

Benefit

Bug Fix. Exchange rates can now be refreshed directly from Oracle using a function and can easily be incorporated into Excel reports, models or analysis. Enables you to get balances on an account at a more detailed level than the overall account balance. The functionality can also be used to extract journals based on a particular source and category.

Journal source and category analysis

R12 Cost Management drill down R12 support for additional drill down sources. JED and the date delimiter Insert a calculated formula into GL Wand drill down sheets. Journal effective date fix. GL Wand key

Bug Fix.

More drill downs available in GL Wand on an R12 system.

Bug Fix. More flexibility added to the drill down report layouts. Also facilitates including a Run Report formula in an existing GL Wand drill down report which will allow you to drill to additional detail which is not provided by the standard drill down layouts. Bug Fix.

Bug Fix.

Budget Wand date issue

Bug Fix.

139

Feature Problem with FSG converter corrected. FSG Conversion with = character in the line item

Description The FSG converter was not correctly dealing with certain accounting flexfield configurations. This has been corrected. Corrected a problem with the FSG converter where the = character is used in the line item. High Performance Architecture The drill down logic has been enhanced to improve performance. Where possible GL Wand will batch the drill down calls and fetch the results from Oracle in batches. The user also has the option to cancel the process. This option will be enabled by default but can be disabled under the advanced GL Wand options.

Benefit

Bug Fix.

Bug Fix.

Drill down batching

Faster drill downs, quicker population of the results into Excel and the ability to stop the process.

Release 3.89
Feature Description Functionality Budget Wand Submitting multiple concurrent requests FSG Extract Tool Report wizard defaulting to incorrect currency type. Create List of Values for Sets of Books In certain cases an error could occur when multiple concurrent requests were submitted in the Budget Wand load. GL Wand now contains a feature which will extract an FSG report definition into an Excel worksheet. Under certain conditions the report wizard would use the incorrect currency type and not the correct one as selected by the user. This has been corrected. Extends the 'Create List of Values' functionality to Sets of Books. Benefit

Bug Fix. Get started with a GL Wand report based on an FSG definition at the click of a button. No need to manually recreate the FSG criteria in Excel. Bug Fix.

Organizations reporting across sets of books can easily create a Set of Books List of Values that will be dynamic.

140

Feature

Description Ability to fetch the functional currency for a particular Set of Books out of Oracle using a GL Wand function. Novell GroupWise email is now supported in the report manager. GL Wand now supports drill down to Oracle process manufacturing in Oracle 11. Select Currency from a List of Values when defining your Get Balance using the Get Balance Wizard. Extend the 'Create List of Values' functionality to Currencies. Under certain conditions an error would occur during the logon if the PCs regional setting was on a foreign language. This was corrected. Corrected a problem where report manager could not correctly validate target cells in the GL Wand report in certain situations. An error would occur when clicking the output folder button in the report manager if Excel 2000 is being used. This has been corrected. The remove headings function was not working on the Release 12 sub ledger drill sheet. This has been corrected. In certain conditions an error would occur if you were using a foreign language version of Excel. Specifically the error was observed on Portuguese Excel In certain situations GL Wand would incorrectly report an Oracle error where one had not actually occurred. This has been fixed.

Benefit Functional currency can be fetched directly from Oracle using a function, therefore users don't have to manually check what these are in Oracle when defining reports. New email option support.

Get Functional Currency Function Novell Groupwise email Drill down to OPM List of Values for Currencies on Get Balance Wizard Create List of Values for Currencies Error on logon when PC regional setting on a foreign language. Report manager problem corrected Report manager output folder on Excel 2000 Remove headings on R12 sub ledger report Error during logon when using foreign language Excel GL Wand reports ORA-XXX error incorrectly

New drill down functionality.

Users can easily select valid currency codes from a List of Values. Organizations reporting across multiple currencies can easily create a dynamic Currencies List of Values that users can access by double clicking the cell containing the List of Values.

Bug Fix.

Bug Fix.

Bug Fix.

Bug Fix.

Bug Fix.

Bug Fix.

141

Feature Journal drill down problem on Oracle 12.0.6 corrected. Report manager ranges, lists and wild card criteria. Error - ORA01795: maximum number of expressions in a list is 1000 fixed. Default Excel save file format. Reporting on last period defined in Oracle calendar Purchasing Sub ledger drill down error Report manager problem corrected

Description A solution has been created for the case where the error ORA-00942: table or view does not exist occurs on the journal drill down. Fixed the problem where report manager would not allow ranges, lists or wild card items in criteria. When calculating a report while using the parent cache option in GL Wand 3.86 or higher, the error ORA-01795: maximum number of expressions in a list is 1000 This has been corrected. In Excel 2007, GL Wand takes the default save file format from the Excel options. Corrected a problem which occurred when reporting on last period defined in Oracle calendar. When using the secure drill down option (XLA: Secure Drill down by operating unit) a problem could occur for certain types of purchasing drill down transactions. This has been corrected. Corrected a problem where report manager would not recognize an Excel file which had the XLS in upper case as a valid Excel file. Added a new button on the tools menu to audit a Get Balance function. A log is produced showing various information about how the Get Balance function is processed. Selecting the drill to journal button with the Journal-Full sheet selected caused an error. This was corrected. The drill down menu options have been added to the Excel right mouse click menu.

Benefit

Bug Fix.

Bug Fix.

Bug Fix.

Files generated by GL Wand will be saved using the users preferred format. Bug Fix.

Bug Fix.

Bug Fix. This new button will assist to identify the reason why a Get Balance formula returns an error. It can specifically assist with identifying why a Get Balance formula returns glwNoAccess by identifying the segment and segment value which contains security rules. Bug Fix.

Audit Get Balance button added

Drill to journal error. Drill down using right mouse click

Simply right click on a cell to drill down on a Get Balance.

142

Feature Budget Wand formula validation

Description Additional checks were needed for certain invalid characters in the Load Budget formula, these have been added. Control Oracle release 11 has a feature which allows the drill down from GL balances to the sub ledger to enforce a security check and only permit drill down to the operating unit that the user logged on with. This feature is applicable to Payables and Purchasing only. GL Wand now supports this option.

Benefit

Bug Fix.

Secure drill down by operating unit

Additional security option supported by GL Wand.

High Performance Architecture Java servlet problem on windows server corrected A problem was found with the java servlet GL Wand server component. This was corrected.

Bug Fix.

Release 3.85
Feature Description Functionality You now have the option of extracting the hierarchy for a segment into an Excel sheet. Starting with a parent value GL Wand will extract the full hierarchy for that parent value and display it in an Excel sheet. You can now perform an expand using the defined parent hierarchy. Previously GL Wand would perform an expand down to the lowest level children only. You can expand down one level of the hierarchy or down the full hierarchy for all levels. Previously GL Wand only extracted the segment values in alphabetical order, you now have the option to extract this information in the hierarchy sequence and view the full hierarchy. More flexibility when expanding values into their detail. You are now able to see the detail one level down the hierarchy (or for the full hierarchy) rather than only seeing the lowest level children. Benefit

Discover the parent hierarchy

Expand using the parent hierarchy

143

Feature

Description You can now perform an explode using the defined parent hierarchy. Previously GL Wand would perform an explode down to the lowest level children only. You can explode down one level of the hierarchy or down the full hierarchy for all levels. A problem was discovered where Budget Wand would report "ORA06502: PL/SQL: numeric or value error: character string buffer too small" in certain situations. This was corrected. This fix requires an updated GL Wand server component labeled 3.80.2 on the GL Wand test page. The Get Balance formula now contains a new option for the translated flag, namely C for converted amounts. When using this option GL Wand will return the converted amount in functional currency for a particular entered currency. Two new fields have been added to the sub ledger drill down report for R12 SLA. They are Accounted Net and Entered Net.

Benefit

Explode using the parent hierarchy

More flexibility when exploding values into their detail. You are now able to see the detail one level down the hierarchy (or for the full hierarchy) rather than only seeing the lowest level children.

Budget Wand error on upload

Bug Fix.

Get Balance support converted amount Net value on sub ledger report for entered and accounted for R12 sub ledger accounting.

This amount type was previously not available in GL Wand.

The R12 SLA sub ledger drill down report can be used for further manipulation in Excel without needing to first add a net column manually each time.

144

Feature

Description Previously when leaving a particular Get Balance segment parameter empty, GL Wand would assume that you want all values for that segment. You had the option to either specify a % to denote all values or simply leave the segment parameter blank. This functionality has however caused problems in certain situations. For example a user copies and pastes a Get Balance formula onto a new row. The Get Balance formula is linked in the segment 3 parameter to column A, however on this new row the value in column A is blank. If your GL Wand calculation is it set to On this calculation will start and may take a long time to complete as GL Wand is assuming you want all values for segment 3.

Benefit

Leaving Get Balance segments as empty no longer resolved to mean all values

You must now specifically enter a %to denote all values. This gives GL Wand the ability to know whether you are specifically requesting all values or that you have simply not completed entering the formula yet. This change also prevents GL Wand from duplicating the calculations which can result in certain cases when Excel does not initially get the calculation dependencies correct. This can happen for example when you derive the segment values using an Excel formula like Mid or the GL Wand Split_Text formula.

High Performance Architecture The GL Wand logon screen now has a new check box which allows you to select an alternative method for processing Get Balance formulas. You can select this option at each logon and vary it to suit which ever method provides you with the best performance for particular GL Wand reports. In certain situations this alternate Get Balance processing method can result in a significant performance improvement. When selecting this option, the initial GL Wand logon may be slower. We recommend testing your slower GL Wand reports using the old and the new method to determine which method is better for your environment.

New calculation option for Get Balance

Release 3.80
Feature Description Functionality GL Wand now contains the Budget Wand product which allows budget uploads using any custom layout that you create. See the user guide for budget wand later in this document. Benefit

Budget Wand

Easy upload of Budgets created using Excel models and worksheets.

145

Feature

Description In certain circumstances, when logging on with a non GL responsibility, the drill down to sub ledger would result in no data found. This problem has been corrected. GL Wand now supports drill down to the sub ledger for the following new journal sources - Marketing, PYA Transactions (Fed), Budgetary Transaction (Fed) and Payables for the Treasury Confirmation category. In the past the Get Balance function only supported individual segment values e.g. segment 2 = 100 or 200 and segment 3 = 1000 or 2000. This would result in GL Wand returning all the possible combinations of those segment 2 and 3 values. Now you have the ability to specify account combinations using the new Get Balance syntax. This means that you can create new complex criteria for your Get Balance formula e.g. (segment 2 = 100 and segment 3 = 1000) or (segment 2 = 200 and segment 3 = 2000). With this criteria GL Wand will no longer return all the possible combinations but rather only the combinations you specify. Two new fields have been added to the sub ledger drill down report. They are Accounted Net and Entered Net. GL Wand now has the ability to extract balances and perform a drill down using information stored in the segment values descriptive flexfields.

Benefit

Error in Release 12 sub ledger drill down returns no data

Bug Fix

New drill down sources supported

New sub ledger drill down capability.

Support for specifying segment criteria using account combinations.

Significantly enhanced reporting capability for customers requiring the ability to specify account combinations for their segment criteria rather than individual segment values only. Previously this required using multiple Get Balance formulas to achieve the same result. Now you have the capability of specifying these complex criteria in a single Get Balance function.

Net value on sub ledger report for entered and accounted. Get Balance and drill down to balances based on DFF criteria.

The sub ledger drill down report can be used for further manipulation in Excel without needing to first add a net column manually each time. Report based on your descriptive flexfields information.

146

Feature

Description When performing a drill down with the default view for new sheets set to Page Layout, a drill down error could occur under certain conditions. GL Wand now forces the view to "Normal" for the sheets in the drill down workbook. Certain characters are invalid for Get Balance parameters e.g. "&". If these characters were included in a Get Balance parameter the formula would not handle the error correctly under certain conditions. This has been corrected. A drill down error could occur under certain conditions when including DFF values in the drill down. This problem related to selecting a DFF for a segment number which is greater than the number of segments in the set of books in use at the time. The problem has been corrected. After a GL Wand logon the alt-tab function to switch between workbooks may stop working under certain conditions. This has been corrected. Previously the expand feature would allow you to extract all the child values that are included in your criteria but this was limited to a single segment. You can now expand values using criteria from multiple segments. Added additional journal sources to the list of supported ones for GL Wand drill down to sub ledger accounting in R12. When using the grouping option, Report manager will rename the sheets in the output workbook. The sheet name has a limit of 31 characters which was not being enforced.

Benefit

Drill down with page layout view

Bug Fix

Invalid characters in Get Balance parameters

Bug Fix

Potential drill down error when selecting DFF

Bug Fix

Problem with Alt-Tab after GL Wand logon

Bug Fix

Expand feature extended to work across segments.

Expand complex segment combination criteria. Use this feature to extract account combinations that are in use.

Additional R12 drill down sources Report manager error when naming sheets

Additional drill down support.

Bug Fix

147

Feature

Description The recently introduced enhancement which allows the Get Balance to include DFF criteria has been extended to allow a range value to be specified as the DFF criteria. This can support date ranges as well.

Benefit

DFF Get Balance allows range

Allows more flexible options to be specified when using DFF criteria.

High Performance Architecture On certain large drill down operations the error "Too many open cursors" occurred in certain circumstances. This has been corrected. Requires the new GL Wand server 3.80. The servlet (optional for the server component of GL Wand) has been enhanced to fix a few issues and improve performance.

Drill down error "Too many open cursors"

Bug Fix

Servlet enhancements

Bug Fix

148