STUDENT

ATTENDANCE
SYSTEM

- By Anita Sharma
&
Shweta Namjoshi
NAME : (1) ANITA SHARMA
(ROLL NO.: 451)

(2) SHWETA NAMJOSHI

(ROLL NO.: 456)

CLASS : T.Y. B.C.A

COLLEGE : NATUBHAI V. PATEL

COLLEGE OF PURE
AND APPLIED
SCIENCES
V.V.NAGAR.

UNIVERSITY : SARDAR PATEL

UNIVERSITY.
 STUDENT ATTENDANCE
SYSTEM

IS SUBMITTED BY

ANITA SHARMA

&

SHWETA NAMJOSHI

AS PRACTICAL FULFILLMENT OF

BCA DEGREE

FOR THE YEAR 2002-2003

NATUBHAI V. PATEL COLLEGE

OF
PURE AND APPLIED SCIENCES

SARDAR PATEL UNIVERSITY

(V.V.NAGAR)
PROJECT

PROFILE
PROJECT NAME : STUDENT ATTENDANCE
SYSTEM
(SAS)

USER : ADMINISTRATIVE OFFICE,

NATUBHAI V. PATEL COLLEGE
OF PURE AND APPLIED
SCIENCES.

HARDWARE : PENTIUM OR CELLERONE

REQUIREMENT PROCESSOR 64 GB RAM,
10 GB HARD DISK SPACE
(FOR OPTIMAL PERFORMANCE)

SOFTWARE : FRONTED TOOL –

REQUIREMENT
VISUAL BASIC 6.0

BACKEND TOOL-

MICROSOFT ACCESS 2000

INTRODUCTION TO MICROSOFT ACCESS 2000
(Back-end tool)

Microsoft Access 2000 is s one of the world’s most

popular and powerful relational database systems,
and it is part of the Microsoft Office 2000 Professional
Edition. Using Access, you can create a sophisticated
and powerful database that includes data entry forms,
reports and queries to store and analyze information
on any number of topics.
Using the Access Database Wizard, you can quickly create detailed
databases that handle a number of business and personal functions such as
order entry, contact management, or event management. If none of the
database templates in the database wizard suits your needs or if you just
want to create a database from scratch, you can easily do as well.

The Access table wizard offers an easy way to create your own tables.
Access includes numerous table templates that you can use to create both
business and personal database tables. Access also provides step by step
guidance as you create your own database.
INTRODUCTION TO VISUAL BASIC 6.0
(FRONT-END TOOL)

Visual Basic is a programming language and

development that allows you to create programs that
run under the windows operating system. It enables
you to develop many different type of applications, it
is a programming language used to create window-
based application. It makes it very easy to get the user
interface of the application and running it. It is very
easy and it provides a very user-friendly environment
while programming in Visual Basic. It provides a vital
link to graphical environment and allows you to
develop applications based on standard windows,
features: dialog boxes, command buttons, pull-down
menus, scroll bars and selection lists etc. it also
allows creating robust applications that fully makes
use of the graphical user interface.
APPLICATION HIERARCHY OF VISUAL BASIC 6.0

An application is made up of forms, controls, modules

and classes. Forms are windows on which you build
your user interface. Controls are building blocks of
user interface. Controls are also called ActiveX
Controls and command buttons that are used to
display information to the user, gather information
from the user, and respond to the user action. Classes
are templates from which we can create our own
object of run time. This reusable class module aids us
in organizing our application into small components
that can be building into a complete application.
Procedures are small routines in which you can write
and are callable from any where in your application.
Event is very important in any windows programming
language. An event is something that occurs in
 response to a user interaction with keyboard and
mouse. They are those messages that the operation
system sends to the application.

FORMS
MODULES
- Properties - Procedures
- Property procedures - Functions
- Event handlers
- Other procedures

CONTROLS
CLASSES
- Properties - Properties
- Event handlers - Property procedures
- Methods - Public methods
- Private methods

Contents

Topic Page No.

1. Introduction to system.
2. Introduction to Natubhai V. Patel
College Of Pure And Applied
Sciences.
3. Introduction to existing system

• Features of existing
system.
• Problems of existing
system.
• Description of proposed
system, objectives and its
advantages.
• Scope of the system.
4. Requirement analysis
• General.
• Used in the proposed
system.
5. System Requirement
Specification
• Introduction
 Purpose
 Scope
 Definition
 Acronyms and
Abbreviations
 References
 Overview
• General Description
 User Characteristics
 General Constraints

6. Tools information
• Microsoft Access 2000
• Visual Basic 6.0
7. System Design
• Data flow analysis
• Database files
• Data dictionary
• Process hierarchy
• Input and Output design
 Input screens
 Reports
8. Bibliography
 STUDENT ATTENDANCE
SYSTEM
Since ages, attendance system has remained one of the most important
systems for evaluating the working time of students in any college or school.
In short, this is used every where wherever the human labor is of importance
in terms of the number of hours labored for, in a wider application example,
also to mark the number of days present/absent in any academic year of
students in a college, school etc.

The data for each student is fetched by either manual system or by

electromechanical devices like punch card, time-notation devices etc.

In attendance system, which is manual in nature, the lecturer takes the

attendance of the students of different departments of the college. The
information regarding attendance is then given to the counselor. The
counselor then checks for the number of presents, absents and whether
he/she has taken the leave for the absent. And finally he/she prepares the
attendance report.

In attendance system, which is computerized in nature, the lecturer takes the

attendance of the students of different departments of the college. The
information regarding attendance is then given to the counselor. The
counselor then submits the information to the computer programmer and he
feeds the data into the computer and gets the final attendance report.
INTRODUCTION TO NATUBHAI.V.PATEL COLLEGE OF
PURE AND APPLIED SCIENCES

1. Establishment and Management:

The process of establishing the college was catalyzed by the generous

donation of Rs.1 crore by Natubhai V. Patel Charity Trust, Bombay to
CVM against project outlay of Rs.5 crore. Charutar Vidhya Mandal
manages N.V.P.A.S., established in 1996. It is perhaps the only
permanently self-financed college in the state.

2. Facilities and Teaching Staff:

College is housed in a three-storied building with specious classrooms

in adequate number. Its laboratories are modern and well equipped.
Its library is rich and continuous to grow as more and books are added
every year. It has a large reading room where in students have access
to number of dailies, periodicals and magazines.

Teaching staff consists of duly qualified and competent teachers,

supported by highly experienced retired professors.

3. Affiliation:

The college is affiliated to Sardar Patel University, Vallabh Vidya

Nagar.

4. Medium of Instruction:

. Medium of instruction is English

5. Special Features:

i. Individual experimental work on 1:1 basis.

ii. Reading material supplied by the college on no profit no loss
basis.
iii. Practice test conducted round the year for continuous
evaluation.
iv. Individual attention and care.
v. Free remedial classes for all the students of F.Y.BSc.
vi. Tutorials of two hours per week per batch for difficult
subjects/courses for F.Y.BSc students.
 vii. Use of audio/visual aids for effective teaching.

6. N.V.P.A.S. has basically two branches:

1) B.Sc. &
2) B.C.A

The courses available in B.Sc are:-

a) Chemistry

• Analytical Chemistry
• Applied Chemistry
• Industrial Polymer Chemistry
• Chemistry
• Industrial Chemistry

b) Biology

• Biotechnology
• Microbiology
• Environmental Science

c) Physics

• Instrumentation

d) Mathematics

e) Computers

• Information Science
• Computer Science

The courses available in B.C.A are: -

F.Y.B.C.A: Course nos. 101 to 110
S.Y.B.C.A: Course nos.201 to 209
T.Y.B.C.A: Course nos.301 to 309

7. Attendance:

i. Theory and Tutorials:

Regular attendance in each term is obligatory.

ii. Practical:

Regular is attendance in laboratory is essential. A student

should produce his/her journal duly certified by the head of the
department that he/she has satisfactorily completed the
laboratory assignment. This certificate will not be issued only on
the basis of regularity of attendance in the laboratory.

iii. Internal marks:

Candidates should have obtained 15% marks in the individual

heads of passing and 25% marks in the aggregate of all heads
of passing at internal tests conducted by the college.

iv. Certificate stating absence due to sickness, participation in

sports or co-curricular activities should be produced within 10
days of the recovery or completion of the event. The certificate
submitted after the prescribed time limit will not be taken into
congnisance.

8. Discipline:

The behavior of the student with one and all should be courteous,
polite and disciplined. The admission of the students violating this code
of conduct will be canceled.
9. Co-curricular activities:

College conducts group discussions, debates, science association, and

cultural activities etc. as a part of co-curricular activities to develop the
personality of the students.

10. Student’s counseling service:

The college has set up a counseling cell, which provides counseling to

all its students. Every class is assign to a counseling teacher who acts
as a local guardian to students and keeps the personal record of each
student of the batch. A meeting is called periodically to monitor
student’s academic progress and counsel them regarding their
curricular, co-curricular and personal problems.
 SYSTEM STUDY
 Existing system:

In the attendance system of our college, the lecturer who is teaching

takes the attendance of the students of different classes in that particular
period in the attendance slip mentioned below:

Natubhai V. Patel College

Of Pure and Applied Sciences
Attendance Slip
FY/SY/TY B.Sc./BCA Class
Subject: Course no:
Period: Date:
Teacher’s name:
Following roll nos. were present
(Absent roll nos. are deleted)
Div. 1 2 3 4 5 6 7 8 9 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39 40

41 42 43 44 45 46 47 48 49 50..

Teacher’s Signature

The attendance slips are collected and they are submitted to the office clerk
through peons. The office clerk maintains the attendance of all the students of
all the classes. He also has to keep the information about the leave of the
students. After making the attendance report manually, the office clerk has to
send the attendance information about the students to their respective class
counselor, who also maintains the information manually. The attendance
report for theory classes that is maintained is shown on the next page:
 ATTENDANCE REPORT FOR THEORY CLASSES
Natubhai V. Patel College of Pure and Applied Sciences
Vallabh Vidya Nagar

Class:____ Division:______ ATTENDANCE ROLL

Roll Name 1 2 3 4 5 6 7 8 ... 3 No of Days Remarks

No. 1
Present Absent

For taking leave, a student has to fill up a leave form, which is shown on the
next page. Now after filling the leave form, the student has to get it signed
from the principal and if the principal approves it, then only in the place of
absent in the attendance report the counselor marks L (Leave). In the
attendance report,

A tends to absent
P tends to Present
L tends to leave.
In practical the programmer takes the attendance and the programmer
himself maintains the attendance report, which is shown below:

N.V.PATEL COLLEGE OF PURE AND APPLIED SCIENCES

Attendance Sheet
Year:

Class: Month:

Roll Name Date input by the programmer

No.
The list of public holidays of 2002 as declared by SARDAR PATEL
UNIVERSITY is shown below:

Sr Name of holiday Date Month Day

no.
01 Makarsankranti 14 January Monday
02 Republic Day 26 January Saturday
03 Bakri-Id 23 February Saturday
04 Mahashivratri 12 March Tuesday
05 Moharram 25 March Monday
06 • Good Friday 29 March Friday
• Dhuleti
07 Mahavir Jayanti 25 April Thursday
08 Bhagvan Shri 14 May Tuesday
Parshuram Jayanti
09 Ide Milad 25 May Saturday
10 Independence Day 15 August Thursday
11 Parsi New Year 21 August Wednesday
12 Raksha Bandhan 22 August Thursday
13 Janmashtami 31 August Saturday
14 Samvantsari 10 September Tuesday
15 Gandhi Jayanti 02 October Wednesday
16 Dusshera 15 October Tuesday
17 Sardar Patel’s Birthday 31 October Thursday
18 Diwali 04 November Monday
19 New Year 05 November Tuesday
20 Bhai Bij 06 November Wednesday
21 Gurunanak Jayanti 19 November Tuesday
22 Ramjan Id 06 December Friday
23 Christmas 25 December Wednesday
 LEAVE FORM

Inward No. Name:

To Class: FY/SY/TY B.Sc./BCA

The Principal, Prin.Sub. : _____ Roll no: ___
N.V.P.A.S College, Date: - - 200
Vallabh Vidyanagar.
Sub: Application for leave of absence
Respected Sir,

I request you to grant me leave of absence from the college from ____ to
____ on account of:

a) Personal work/a ceremony

b) My illness (medical certificate is produced/will be produced)
c) ___________________________________________________

I have until now availed of __ days of leave of absence.

If the requested leave is granted I would miss following assignments:

Subject
Theory
Practicals

Tick marks the appropriate boxes after writing the relevant subjects.
I know that such leave of absence does not absolve me from completing required
number of practical necessary for journal certification or attending 80% of theory.

Thanking you,
Yours obediently

Leave of absence granted (Student’s signature)

Principal
 Problems of existing system:
• As the information regarding attendance is not stored on computers,
when any information is required, manual labor is needed to search for
it and find out the required information. Not computerizing increases
the work of keeping all the records safely in a manner in which they
can be obtained when needed.

• Since all the processes in maintaining the attendance are performed

manually by the office clerk and the counselor, it increases the
workload on them and makes work error-prone and tedious.

• Data security is another major problem. In the current system, access

and alteration of data by unauthorized people is always possible. This
is of great threat because anyone and everyone can access personal
information of students.

• The present system does not provide a good interface with the user.
Also here with the increase in the number of records stored, the
storage and retrieval rate increases. Thus performance of system goes
down with increase in number of student’s record.

• In the current system the amount of paper work to be stored safely and
systematically is large and so it results in go-downs of paper work.

• Also it takes lot of time and is also costly as compare to computerized

system.
  Description of the proposed system:
In the computerized system of maintaining the attendance report of
the students, first the attendance is taken by the concerned lecturer in the
attendance slip. The lecturer then submits their attendance slips to the
counselor of that particular class. The counselor then submits all the
attendance slips of all the lectures of a particular class to the computer
programmer. The computer programmer then feed the data in the computer.
In case if a student is not able to attend the college, then he has to fill a leave
form. His leave is granted only if it is approved by the principal. In that case
the computer programmer has to update report.

 Objectives and advantages:

The purpose of the project is to develop a student attendance system,
which has better data security, performance and user interface than the
current system. In the current system, the attendance is maintained manually,
due to which the people concerned with maintaining the attendance report
have to face lot of problems like: problem of data security, not properly
storage of data, increases the work load, takes a lots of time etc. It is also a
very tedious job and as manipulation of data is very easy it is error prone. So,
to solve these problems we computerized the student attendance system.
  Scope
In the computerized system of maintaining the attendance report of
the students, first the concerned lecturer in the attendance slip takes the
attendance. The lecturer then submits their attendance slips to the counselor
of that particular class. The counselor then submits all the attendance slips of
all the lectures of a particular class to the computer programmer. The
computer programmer then feed the data in the computer. In case if a student
is not able to attend the college, then he has to fill a leave form. His leave is
granted only if it is approve by the principal. In that case the computer
programmer has to update report.

The scope of this system is very large:

• We can generate the lecture-wise attendance report.

• Attendance report on daily basis, weekly basis.
• We can also graphically represent a student’s attendance to see
whether he/she is regular in the college.
• We can also send the attendance of a particular student to his parents
through
e-mail.
• We can also implement the program in such a way that it facilitates the
communication between the programmer and the principal of the
college regarding the student’s attendance.
• Since in our system there is no restriction of taking the leave. Means a
student can also take the leave within five days or within ten days. So,
we can also put the restriction that the leave of the student is granted
only if he/she takes the leave within five days.
  Requirement analysis:

FACT GATHERING TECHNIQUES USED:

For the development of the student attendance system for N.V.P.A.S., we

have used three fact-gathering techniques.

1) OBSERVATION:

Our use and observation of the current system helped us to find out the
Operational inefficiencies in the existing system. These Operational
inefficiencies are: -
Poor interface with user for input taking and output giving, no data
security, delay in producing the report, lack of programming, inefficient
storage and retrieval rates with increase in number of student records
etc.
Having identified these Operational inefficiencies in existing system, we
have tried to overcome them in the new system.

2) RECORD REVIEW:

The current system users suggested that the new system should have
computerized attendance. Review of the past records of the current
system clearly showed that it would be definitely more advisable to
develop a new system with the user demands incorporated, rather than
improvising the existing system.

3) INTERVIEW:

By interviewing people concerned with maintaining the attendance

report, we concluded that people had to face many problems regarding -
increase in the work load, making the work error-prone and tedious,
maintaining lot of files each department, problem regarding data security
and problem of timeliness.
So, we come to the conclusion that maintaining the attendance report-
using computer is far better than maintaining it manually.
SYSTEM REQUIREMENT SPECIFICATION DOCUMENT
(SRS)
1. INTRODUCTION:

Our project is for the student attendance system for Natubhai V. Patel
College Of Pure And Applied Sciences.

• Purpose

The purpose of the project is to develop a student attendance

system, which has better data security, performance and user
interface than the current system. In the current system, the
attendance is maintained manually, due to which the people
concerned with maintaining the attendance report have to face
lot of problems like: problem of data security, not properly
storage of data, increases the work load, takes a lots of time etc.
It is also a very tedious job and as manipulation of data is very
easy it is error prone. So, to solve these problems we
computerized the student attendance system.

• Scope

In the computerized system of maintaining the attendance report

of the students, first the concerned lecturer in the attendance slip
takes the attendance. The lecturer then submits their attendance
slips to the counselor of that particular class. The counselor then
submits all the attendance slips of all the lectures of a particular
class to the computer programmer. The computer programmer
then feed the data in the computer. In case if a student is not
able to attend the college, then he has to fill a leave form. His
leave is granted only if the principal approves it. In that case the
computer programmer has to update the report.

The scope of this system is very large:

• We can generate the lecture-wise attendance report.

• Attendance report on daily basis, weekly basis.
• We can also graphically represent a student’s attendance to see
whether he/she is regular in the college.
• We can also send the attendance of a particular student to his
parents through e-mail.
• We can also implement the program in such a way that it
facilitates the communication between the programmer and the
principal of the college regarding the student’s attendance.
• Since in our system there is no restriction of taking the leave.
Means a student can also take the leave within five days or
within ten days. So, we can also put the restriction that the leave
 of the student is granted only if he/she takes the leave within five
days.

• Definition

We are doing the project on student attendance system.

• Acronyms and Abbreviations

In our system of student attendance we have used the following

abbreviations:

L for Leave
A for Absent
P for Present
NOW for Number of Working days
H for Holidays

• References

With the help lecturers, counselor, office clerk and the project
guide, we were able to complete this project on student
attendance.

• Overview

The purpose of the project is to develop a student attendance

system, which has better data security, performance and user
interface than the current system. In the current system, the
attendance is maintained manually, due to which the people
concerned with maintaining the attendance report have to face
lot of problems like: problem of data security, not properly
storage of data, increases the work load, takes a lots of time etc.
It is also a very tedious job and as manipulation of data is very
easy it is error prone. So, to solve these problems we
computerized the student attendance system.

2. GENERAL DESCRIPTION:

• User Characteristics

The user of this system should know how to operate a computer

and get the data that he/she wants.

• General constraint - Not applicable

 DATA FLOW ANALYSIS

It is concern with the information regarding: -

1. Data used in the system

2. Entry of data in the system
3. Process that take place on data
4. Storage of data

It has four main tools: -

a) Data flow diagrams

Used in requirement
b) Data dictionary analysis

c) Data structure diagrams

Used in system
d) Structure charts design
 CONTEXT DIAGRAMS
A context diagram is a structured graphical tool for identifying the
organizations functional areas and the processes that are performed with. In,
and between the organization and the outside world. Context diagram
supports a data oriented approach system design. Helps you investigate the
output and process requirement of the organization. Helps you define the
boundaries of the proposed system.

Symbols used in context diagrams are those for external entities,

storage, and data flows and process.

Levels of context diagram:

a. User level
b. Combined user level
c. Organizational level
 DATA FLOW DIAGRAMS

Data flow diagrams (DFD) are a graphical aid for defining system inputs,
process and outputs. It represents flow of data through the system. They are
used in system analysis. They can easily explain to the user the
understanding of the system by the system analyst. They can be readily
converted to structure charts.

Symbols used are:

1.

Process: - Shows transformation of input to output.

2.

External entity: - Source or destination of data external to the

system.

3.

Data flow: - A packet of data.

4.

Data store: - Any stored data, without reference to physical methods

of storing.
.
 LEVELS OF DFD

1. Level 0:- System input / output.

2. Level 1:- Subsystem level data flow-functional level.

3. Level 2: - File level detail data flow.

INPUT DESIGN

Nature of output is dependent largely on the input.

Input design involves capturing of data as well as inputting it to the

computer.

INPUT DESIGN

________________________________________________________________

DATA CAPTURE DATA VALIDATION

OUTPUT DESIGN

Refers to the information generated by the system.

System cannot be designed properly without knowing the output that is

needed.

Output is largely dependent on the input.

 FACT GATHERING TECHNIQUES

Information gathering in large and complex organizations is not an easy task.

It has to be gathered in an organized way so that

a. No system details are left out.

b. Right problems are identified.
c. Repetitive work is avoided.
d. Wrong or incomplete details are not collected.

Fact gathering techniques used are: -

1. Interviewing: -

This technique is used to collect the information from individuals or

from groups. It is an invaluable technique used to collect qualitative
information, opinions, policies, suggestions, underlying problems etc.

It clearly indicates any resistance to the proposed system, and is

meant for depth research.

2. Questionnaires: -

Can be used as a supplement to interviews. More people can be

reached and answers can be corroborated. They may consist of open
or closed ended questions.

3. Record review: -

A good analyst always gets facts from documents because an existing

system can be better understood by examining existing documents. It
can take place at the beginning of the system study or at any later
stage.

4. Observation: -

Observation can bring in missed facts, new ways to improve the

existing procedures. It can bring in what other fact-finding methods
can’t. It took after operational inefficiencies, alternative routes and
procedures, interruptions in normal workflow etc.
 INTRODUCTION TO
HARDWARE
AND
SOFTWARE

HARDWARE REQUIREMENT:

Our system will easily work on the current hardware available. It won’t
require much additional hardware. To be specific our system will work
with optimum performance on Pentium or Celeron processor, with a
hard disk capacity of 10GB and RAM of 32 bits.

SOFTWARE REQUIREMENT:

FRONTEND TOOL: - VISUAL BASIC 6.0

BACKEND TOOL: - MICROSOFT ACCESS

“Knowing is not enough one must apply,
willing is not enough, one must do”

-Goethe

“We man would do nothing, if he waited until

he could do so well that no one would find
fault with what he has done”

-Cardinal Newman
ACKNOWLEDGEMENT
We take immense pleasure to record our gratitude for the tremendous help
received from dedicated stalwarts, who endured us on initial follies, with
infinite patience and good grace, went ahead to direct, guide and correct us to
complete our t.y.b.c.a. project. Hence we could cover the significant milestone
in our educational career, now stand with vibrating confidence to taste
mysteries and marvels of computer science, harnessing the same for the
benefit of mankind. Thus we initiate the innings of our life, however with a
reminiscence for all those without whom we would have never seen this day.

Firstly we would like to express our sincere gratitude for director D.A.Raval
Sir for giving us the permission to go on with our project of STUDENT
ATTENDANCE SYSTEM for N.V.P.A.S. Then we would like to thank the
H.O.D. of computer department, our project coordinator and our project
supervisor MR. KAMLESH VAISHNAV for guiding us throughout our ordeal.
We sincerely thank MR.UTPAL DHOLAKIYA for giving us the much needed
moral support.

Last but not the least, we also thank ALPESHBHAI for giving us the required
knowledge of the existing attendance system and for guiding me throughout.

We are very grateful to GOD, for giving us all that we have and to our
PARENTS for making capable of achieving what we don’t possess.
DOCUMENTATION
TOOL : MICROSOFT WORD

PROJECT
COORDINATOR : MR.KAMLESH VAISHNAV

PROJECT
SUPERVISOR : MR.KAMLESH VAISHNAV

COUNSELOR : MR.UTPAL DHOLAKIYA

DATE OF
COMMENCEMENT :

DATE OF
SUBMISSION :
PROJECT NAME : STUDENT ATTENDANCE SYSTEM
(SAS)

USER : ADMINISTRATIVE OFFICE,

NATUBHAI V. PATEL COLLEGE OF
PURE AND APPLIED SCIENCES

HARDWARE REQUIREMENT:

PENTIUM PROCESSOR
64 MB RAM
10 GB HARD DISK SPACE
• COMPAQ KEYBOARD
• COMPAQ MONITOR
• COMPAQ MOUSE

SOFTWARE REQUIREMENT:

FRONTEND TOOL - VISUAL BASIC

BACKEND TOOL - MICROSOFT ACCESS

 DATABASE FILES

 Student_information

Column name Data type Size Constraint

Roll_no Number 3 Not null
Name Number 30 Primary key, not
null
Class Text 5 Not null
Dept Text 10 Primary key, not
null
Current_address Text 120 Not null
Phone_no1 Text 20 -
City1 Number 15 -
State1 Text 15 -
Permanent_address Text 120 -
Phone_no2 Text 20 -
City2 Number 15 -
State2 Text 15 -

 Lecturer_information

Column name Data type Size Constraint

Lecturer_name Text 50 Not null
Dept Text 10 -
Phone_no Number 20 -
Current_address Text 70 -
Permanent_address Text 70 -
Phone_no1 Number 20 -
City1 Text 20 -
City2 Text 20 -
Counselling_class Text 5 -
  Time_table

Column name Data type Size Constraint

Day Text 9 Not null
Dept Text 10 Not null
Subject_code Text 8 Not null
Class Text 5 Not null
Period_start Number 5 Not null
Period_end Number 5 Not null
Course_Title Text 50 -
Lecture_per_week Number 3 -
Theory_practical Text 15 -
Lecturer_name Text 50 -
Session Number 25 -

 Class_information

Column name Data type Size Constraint

Dept Text 10 Not null
Class Text 5 Foreign key
reference to
student_information
table
From_rollno Number 3 Not null
To_rollno Number 3 Not null
Room_no Number 10 Not null
Counsellor_name Text 50 Not null
  Attendance_information

Column name Data type Size Constraint

Class Text 5 Not null
Date Date - -
Dept Text 10 -
APLStatus Text 1 -

 Leave_information

Column name Data type Size Constraint

Class Text 5 Not null
Roll_no Number 3 Foreign key
reference to
student_information
table
Reason Text 30 Not null
From_date Date - -
To_date Date - -
Name Text 50 Not null
Dept Text 10 -
 DATA DICTONARY
Sr Column name Data Size Description Database files used
no. type
01 Roll_no Number 3 Use to Student_information
store
information
of roll no of
students
02 Name Text 30 Use to Student_information
store name
of the
student
03 Class Text 5 Use to Student_information
store class
of the
student
04 Dept Text 10 Use to Student_information
store
department
of the
student
05 Current_address Text 125 Use to Student_information
store the
current
address of
the student
06 Phone_no1 Number 20 Use to Student_information
store
phone no
of his
current
address
07 City1 Text 15 Use to Student_information
store name
of the
current city
08 State1 Text 15 Use to Student_information
store name
of the
current
state
09 Permanent_address Text 125 Use to Student_information
store
permanent
address of
the student
10 Phone_no2 Number 20 Use to Student_information
store
phone no
of his
permanent
address
11 City2 Text 15 Use to Student_information
store name
of the
Permanent
city
12 State2 Text 15 Use to Student_information
store name
of the
Permanent
state

13 Lecturer_name Text 50 Use to Lecturer_information

store name
of the
lecturer
14 Dept Text 10 Use to Lecturer_information
store the
department
of the
lecturer
15 Phone_no Number 20 Use to Lecturer_information
store
phone no
of the
current
address of
lecturer
16 Phone_no1 Number 20 Use to Lecturer_information
store
phone no
of the
permanent
address of
the lecturer
17 Current_address Text 70 Use to Lecturer_information
store the
current
address of
the lecturer
18 Permanent_address Text 70 Use to Lecturer_information
store the
permanent
address of
the lecturer
19 City1 Text 20 Use to Lecturer_information
store the
city name
for current
address of
lecturer
20 City2 Text 20 Use to Lecturer_information
store the
city name
for the
permanent
address of
the lecturer
21 Class Text 5 Use to Time_table
store name
of class for
which time
table is
given
22 Dept Text 10 Use to Time_table
store name
of
department
for which
timetable is
given
23 Period_start Text 5 Use to Time_table
store
information
about time
when the
period
starts

24 Period_end Text 5 Use to Time_table

store
information
about time
when the
period
ends
25 Day Text 9 Use to Time_table
store day
for the
lecture
26 Subject_code Text 8 Use to Time_table
store the
code of
subject for
which the
timetable is
given
27 Course_title Text 50 Use to Time_table
store the
name of
the course
for which
timetable is
given
28 Lecture_per_week Number 3 Use to Time_table
store the
no of times
the lecture
occurs in a
week
29 Theory_practical Text 15 Use to Time_table
store
whether
the given
period is a
theory or a
practical
30 Lecturer_name Text 50 Use to Time_table
store the
name of
lecturer
who takes
the period
31 Session Text 25 Use to Time_table
store the
session
whether it
is morning
or middle
or
afternoon
32 Class Text 5 Use to Class_information
store class
information
33 Dept Text 10 Use to Class_information
store the
Departmen
t
information
34 From_rollno Number 3 Use to Class_information
store the
starting roll
no for the
class
35 To_rollno Number 3 Use to Class_information
store the
ending roll
no for a
class
36 Room_no Number 10 Use to Class_information
store the
information
of room no
of the class
37 Counsellor_name Text 50 Use to Class_information
store the
name of
the
counselor
for the
class
38 Date Date - Use to store Attendance_information
information
about the date
when the
attendance is
taken
39 Class Text 5 Use to store Attendance_information
the class
name whose
attendance is
to be taken
40 Dept Text 10 Use to store Attendance_information
department
name whose
attendance is
to be taken
41 APLStatus Text 1 Use to store Attendance_information
the status of
present or
absent or
leave
42 Reason Text 30 Use to store Leave_information
information
about the
reason of
leave
43 From_date Date - Use to store Leave_information
information
about the date
from when the
leave was
taken
44 To_date Date - Use to store Leave_information
information
about the date
until when the
leave was
taken
45 Class Text 5 Use to store Leave_information
the class of
the student
who has taken
leave

46 Dept Text 10 Use to store Leave_information

department of
the student
who has taken
leave
47 Roll_no Number 3 Use to store Leave_information
the roll no of
the student
who has taken
leave
48 Name Text 30 Use to store Leave_information
the name of
the student
who has taken
leave
Natubhai V. Patel College Of Pure And Applied Sciences
Certificate

This is to certify that Ms. of

T.Y.B.C.A.(Seat No. ) has worked on project entitled

Student Attendance System, from (Date) to

(Date) .This (B.C.A.-309) is in-house

project course of three credits.

She was regular in her work and devoted around 200 hours for the

project including analysis and design. She has completed the

project satisfactorily.

Head/Coordinator Supervisor