Correct: Level 2, Level 3 Incorrect: Level II Incorrect: level 3 General Procedure References "...in accordance with approved procedures." This is only appropriate when it applies to Acronyms Do Not Use Apostrophe S Correct: DIRs, 90s Revising Revisions are a phase of development. Evaluate whether "development" needs to be made distinct to imply the initial cr afting of a procedure. Administrative Steps Describe conditions as they should be. "Sentences should be brief." Operative Steps Describe actions to be performed and by whom. Example: ... OXFORD ESSENTIAL GUIDE TO WRITING Grammar, usage, and mechanics establish the ground rules of writing, circumscrib ing what you are free to do. Grammar: The rules which structure our language - in other words, simply the way people speak and write. If enough people begin to speak and write differently, the rules change. Usage: How we SHOULD use the language in certain situations. Most usage rules co ntribute to clarity and economy of expression and apply to all levels of purpose and strategy. Grammar and usage are often confused. Grammatical rules are implicit in the spee ch of all who use the language. Usage rules, on the other hand, stem from and ch ange with social pressure. For instance, the word "ain't" was at one time accept able. Mechanics: The appearance of words from how they are spelled to how they are arr anged on paper. For instance, indenting the first word of a paragraph is a matte r of mechanics.