http://www.purdue.

edu/B@P/
ReleaseBlockedInvoice
AninvoicebecomesblockedforpaymentwhenaPOrelatedinvoiceisenteredbefore
thegoodsreceiptoriftheinvoiceisoutoftoleranceforquantityorprice.The
followingstepsshowhowtoclearblockedinvoicesforallscenarios.TheBusiness
Officeshouldreviewtheblockedinvoicesweeklytoclearitemsfromthelistwhichmay
affectfinancialreports.PurchasingServiceswillfollowuponitemsgreaterthan30
daysold,contactingdepartmentsand/orvendorsasneeded.
LastUpdated: 11/6/08
WhattoDo Who HowtoDoIt
1 ReviewBlocked
InvoiceReport
BusinessOffice RuntcodeZFI_Blocked_Invoicefor
appropriatefundcenter (Need
AP_Displayroletoaccesstcode)
ReviewPO
ThroughSRMmonitorshopping
cart
ThroughR/3ME23N
2 DetermineBlocking
Reason
BusinessOffice Aregoodsconfirmed?
Ifno,confirminSRM
Ispriceoutoftolerance? See
http://www.purdue.edu/acctpay/doc/Outo
fToleranceguidelines.doc
Ifpriceisoutoftolerance,but
okaytopay,gotostep3
Ifpriceisoutoftoleranceand
notokaytopay,gotostep4
Isquantityoutoftolerance? See:
http://www.purdue.edu/acctpay/doc/Outo
fToleranceguidelines.doc
Ifquantityisoutoftolerance,but
okaytopay,gotostep3
Ifquantityisoutoftoleranceand
isnotokaytopay,gotostep4
3 CompleteForm26 BusinessOffice Seehttp://www.purdue.edu/bs
ba/xls/SAPFORM261.XLS
CheckReleaseBlockedInvoicebox
InExplanationarea:
Listlineitemnumber
Indicateadjusteddollaramount
Indicateadjustedquantity
Routeforsignature
SendtoPurchasing
4 ContactPurchasing BusinessOffice NotifyPurchasingHelpdeskofpriceor
quantitydiscrepancythatis
unauthorized
5 ContactVendor Purchasing Contactvendortoreconcilepriceor
quantitydiscrepancy(requestcredit
memo)
http://www.purdue.edu/B@P/
6 ReviewCompleted
Form26
Purchasing ReviewForm26
IsReleaseBlockedInvoicebox
checked?Ifyes,forwardtoAP
7 ReceiveandPost
creditmemo
AccountsPayable ExecuteTcodeMIRO
Postcredit
8 Releaseblocked
Invoice
AccountsPayable ExecuteTcodeMRBR
SearchforPO
Releaseforpayment
9 ClearGR/IR AccountsPayable ExecuteTcodeMR11
SearchforPO
ReleaseresidualbalanceinGR/IR
10 PrepareForm26for
imaging
AccountsPayable ExecuteTcodeME23N
LocatecorrespondingAccounting
DocumentNumber
WritedocumentnumberonForm26
SendtoCentralFilesforimaging
11 ScanintoWebview CentralFiles ScanitemwithcorrespondingAccounting
Documentnumberforeasyretrievalin
Webview