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SAP WORKSHOP

HCM Overview

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SAP Modules In Perspective

Personnel
Administration
Training & Event
Management Recruitment

Personnel
Payroll Development

Compensation
Time Management
Management

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Objectives
The Personal Administration module enables users to:

 Describe HR Structures

 Describe elements of the Enterprise Structure

 Describe elements of the Personnel Structure

 Describe the elements of the Organizational Management

 Create the Personnel Area, Personnel Subarea, Employee


Groups and Employee Subgroups

 Understand the concept of Groupings

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HR Structures

Enterprise Personnel

Chicago Philadelphia
Foster City

Atlanta

SAP North America (NA) Example: Active Workforce


Retiree

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Enterprise Structure

Client Model
ModelCompany
Company((Services)
Services)

Company Code MCS


MCSAG
AG MCS
MCSNA
NA MCS
MCSASIA
ASIA

Personnel Area Chicago


Chicago Atlanta
Atlanta Philadelphia
Philadelphia

Personnel Subarea Training


Training Administration
Administration

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Personnel Structure

Administrative Organizational

Organizational Unit

Way of Classifying Employees Position Job

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Personnel Structure - Employee Group

Employee Groups

Early Retiree Retiree

Active Workforce

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Personnel Structure - Employee Subgroup

Hourly Wage
Earner Trainee

Active Workforce
(Employee Group)

Co-Op Salaried
Student Employee

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Organizational Structure: Organizational Units

Executive Offices
Organizational
units describe a
company's distinct
business units.

HR Finance

Examples:

By department

By geographical region

By business process
Payroll Benefits A/P A/R Audit

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Organizational Structure: Org units, Position,
Job and Relationships

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Enterprise, Personnel and Organizational
Structures

Enterprise
Structure

Personnel
Structure

Organizational
Structure

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Master Data Maintenance - Infotypes
Master data in SAP is stored in screens containing
related fields called Infotypes.
Personal Information

Address

Organizational
Assignment

Bank Details
Employee

Actions

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Master Data Maintenance - Screens

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Personnel Action Example - Hiring

Hiring Action
Run

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Personnel Actions

Features of Personnel
Actions:
 Sequential processing
of infotypes
 Ensures recording of
all required data
 Efficient data entry

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Ad Hoc Query Feature

Enables Users to Query and View Master Data

Caters Instantaneous Reporting Requirements related to Master


Data

Simple Graphical interface for filtering criteria

Example: Generate a list of employees hired in April and located at


Kolkata

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Ad Hoc Query - Screen

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END OF PERSONAL
ADMINISTRATION

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Recruitment

Manages the Organization’s recruitment processes

 Handles Workforce Requirements and Job Advertising

 Manage Applications and related data

 Application status monitoring

 Correspondence

 Applicant Data Administration

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Vacancies in Recruitment Module

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Publishing Vacancies

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Applicant Status

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Applicant Activities and Applicant
Correspondence

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Hiring an Applicant

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END OF RECRUITMENT

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Time Management

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Time Management and Enterprise Structure and
Groupings

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Personnel Sub area Groupings for Work Schedules

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Time Management - Employee Sub Group Groupings

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Work Scheduling

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Planned Working Time Overview

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Attendance and Absence counting

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Overview of Time Evaluation

TATA CONSULTANCY SERVICES36


END OF TIME MANAGEMENT

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Payroll Highlights

 Salary Processing

 Manage Revision of Pay

 Perform Tax calculations

 Advance Payments

 Integration with Time Management

 Generate Statutory Reports like Income Tax, PF, etc

 Generate reports to evaluate Payroll results

 Full & Final Settlement

 Report payroll results to Finance


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Salary Processing
Payroll Processing
Master Data

Time Data Error


Simulation Run
Correction

Loans Data Error Free

YES
Start Payroll Run
Investment Details
NO
Third party
Deductions Corrections
Exit Payroll
Change
Payroll Results Master data

Wage Type Wage Type Report Pay slip


Bank Transfer
Distribution Statement to Finance generation

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Payroll Areas

Payroll Areas

Payroll area xx Payroll area yy

01/01 02/01 01/05 01/12

Monthly payroll run, Weekly payroll run,


on the 28th of the on the Thursday of the R

current month current week

 SAP AG

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Payroll Status and Control

Payroll Control Record

Incorrect pers .nos International Payroll Accounting


Payroll Subs .activities Environment Tools

Payroll area XX monthly


Release payroll
Start payroll
Payroll status
Check result
Corrections
Exit payroll

Release for payroll

Released for correction

Exit payroll

Check payroll results

Coordinates the
different stages R

of payroll accounting

 SAP AG
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Payroll Processing Log

Payroll Log
Payroll run of 01.05.1998
General data
Basic Payroll period
Basic data
data
(non
(non -specific
-specific )) Selection Procedure
Procedurefor
for
successful
successful
General program control personnel
personnel numbers
numbers
Successful personnel numbers
00012356 James Bond
02356748 Harald Batman
05/1998 (01.05.1998 - 31.05.1998)
Rejected personnel numbers
Messages
Messages 00012342 John Little
Procedure for
Messages rejected
Statistics personnel numbers

Display statistics for the


payroll run
R

 SAP AG

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Manage Revision of Pay

 Manage changes in Pay Scale Structure and maintains history

 Perform Arrear Calculation in case of back dated change in pay

 Caters to any Mid-period change in pay

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Manage Revision of Pay- Example

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Perform Tax Calculations

 Tax Calculations performed during Payroll processing

 Caters to Organization specific Tax Exemption.


Eg. Tax Exemption for Uniform Allowance

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Integration with Time Management

Calculates remuneration based on


 Attendance,
 Absence,
 Substitution

 Calculates Leave Encashment

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Integration with Time Management
Time Management

Absence Data Attendance Data Substitution Data

Payroll

Partial Period Shift Change Leave


Remuneration Compensation Compensation

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Advance Payments

 Manages Salary advances

 Can be paid through Off cycle or through regular payroll

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Statutory Reports

 Comes as a Standard feature

 Generates Reports like Income Tax, Provident Fund, etc

 Predefined formats as per regulation

 Easy to implement legal changes through Patches provided by SAP

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Generate Statutory Reports

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Generates Statutory reports

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Full & Final Settlement

 Determines amount payable to employee at the time of Retirement,


Early Separation, Dismissal like
 Notice Pay
 Provident Fund
 Gratuity
 Superannuation
 Leave Encashment
 Reimbursement

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END OF PAYROLL

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Compensation Management Highlights

 Toolset for strategic remuneration Planning

 Empowers manager to offer competitive and motivating


remuneration
 Fixed Pay
 Variable Pay
 Performance linked Pay
 Promotion

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Salary Fixation

Market
survey
data on Report of
position compensation
data on
market survey
for a position Salary
Industry Arrive at Final Salary
Comparison
Benchmark
report
Data Report of
compensation
data from
Payroll data payroll data
of different age group
age group wise
and impact
level wise

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Salary Increase or Bonus Payment

Guideline
for level 1
Distribution
of bonus Guideline
for level 2
Distribution of
Appraisal compensation
Rating Guideline package
for level … and generation of
Total compensation
Salary statement along
Guideline
increase for level … with letter
generation
Guideline
for level …

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END OF COMPENSATION
MANAGEMENT

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Components of Personnel Development

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Tasks involved in Personnel Development

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Information Required for Appraisals

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Integration

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END OF PERSONNEL
DEVELOPMENT

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Processes in Training & Event Management

 ESS/Internet Services :

Employees can request for training in ESS.

 Demand Determination :

The demand for training is determined from the requests from


employees or their supervisors.

 Employee Qualifications :

Potential trainees are chosen in the view of their current and desired skills or

qualifications.

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Processes in Training & Event Management
contd.
 Resource Management :
 Room
 Instructor
 Materials
 Other ( PCs, projectors etc.)

 Learning Methods :
 Class room training
 Hands-on training
 Web-based training etc.

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Processes in Training & Event Management
contd.
 Attendance :
 Prebooked
 Booked
 Rebooked
 Replaced
 Cancelled
 Firmly Booked

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Processes in Training & Event Management
contd.
Correspondence :

System generated mail sent to Trainees and Faculties
To confirm the details of a scheduled training event

To support groups for necessary arrangement of resources

 Reporting and Appraisals


 Program feedback and suggestions for improvements of the
processes.
 Feedback on the Trainees by their trainers.
 Appraisals by the superiors of the attendees regarding the
implementation of newly acquired skills in work area.

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A Typical Training Process
Begin

Finalization of Acknowledge pre-booking


Updating of Pre-booking by
catalog by and send format to collect
Training trainees / approval by
Functional Expert expectation from the trainee.
Catalog. superior.
Team

Booking Resources by Booking attendees to Preparing Training Calendar


Trg. Agencies events by Trg. Agencies. by Trg. Agency

Conducting the event by Trg. Booking the attendance by Program Feedback.


Agencies Trg. agency

Feedback Analysis for


improvement

End

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END OF TRAINING

AND EVENT MANAGEMENT

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