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GRADGURU CONSOLE USER MANUAL


I. What is the GradGuru Console?

The console is the platform where users can create, edit and manage content on the
GradGuru app, as well as track individual and multiple students progress on their
deadlines. The link for the console is: console.gradguru.org.

II. What are Notifications?

Notifications are used to communicate with students in your district or school.
Notifications remind students of deadlines and deliver tips for success.

Notifications can be seen in a list form under the Deadlines or Tips tab in the app.
The students in your district can see all school-specific upcoming deadlines.

Alerts are sent out with accompanying reminders (if applicable) to all students in your
district.

There are two types of notifications:
Hard Notifications: These notifications have concrete deadline dates.
Soft Notifications: These are tips/facts that do not have deadline dates associated
with them.


III. Overview of Tabs
a. Home

This is the landing page after the user logs in.

b. Analytics
The Analytics tab shows basic analytic reports of application use.

Analytics are divided into three categories: App Data, Notification Data and
User Data. Each Analytic is shown as a representative graph or pie chart. If
you click the turn button on the right side of the illustration you will see data
table that corresponds to the visual chart. The following are samples of
different types of data reports that GGCC can generate.




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i. App Data
Users Per College: Graph Version

Users Per College: Table Version (when you click Turn)

Users per device (The app currently runs on two types of
devices, those using either the Android and or the iPhone
operating system)


New users per date

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ii. Notifications data
Colleges and notifications
Kind of notifications: The number of hard vs. soft Notifications category: The number of
notifications. notifications per category.

iii. Users data
This information is self-reported by the user via the app.

Users per motivation per college: User motivation is the reason the
student has given for being enrolled at community college. This data also
shows the number of students in various socio-demographic categories.
For example the data can show you all users between 18-24 year old and
all users who wishes to transfer to a 4 year college.

Active and inactive notifications:
The number of users that have their notifications for
GradGuru turned on active or off inactive New users per college


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IV. Notifications
a. This tab gives an overview of all notifications that have been sent
and will be sent out for your community college district or college.

You are currently able to sort reminders by:
Type of notification
o Hard Notification (deadlines)
o Soft Notification (tips)
Status of Notification
o Sent
o To Send
Date to send
o Sorts notifications in ascending or descending order
Reminders
o Sorts notifications based on the number of follow-up reminders
you have created, up to three.

Reminders - Sample Display



b. New Notifications
This screen is used to add, delete, or edit notification to be sent to
students in your community college or district.

Adding Tips
Facts/Tips are also known as soft notifications. Facts/tips can be school
specific or, district specific, or generalized to be sent to all schools.
How to add a fact/tip
1. Click on the New Notifications tab.

2. Click on the Type dropdown screen and select Fact/Tip
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3. Click on District and choose your community college district to include all
schools






4. To send a school specific notification, choose none for district then
choose your school(s) from the Schools dropdown menu and click Add
Schools.

5. In the Call to action box type in a few words about your fact/tip. This is
the fact/tip that the students will see when they click on the tips tab in the
app (and that will initially appear on the students device as a new
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notification). The text in this box MUST be less than 100
characters. Short and pithy is best.
6. In the text box type in the tip/fact text. This is the text that students can
share on Facebook and twitter. The text in this box MUST be 123
characters or less so it can be tweeted. (Each tip will have via
@mygradguru added to the end of each tip, which deducts from the 140
character total that Twitter allows ).


7. Source is the journal, article, book or website that provides the evidence
or research behind the merits of your tip. (OPTIONAL)
8. Research is a brief summary of the scientific data from the Source that
backs up the tip/fact. (OPTIONAL)

9. To add a Date to Send, THIS DATE IS THE DATE YOU WISH THE
NOTIFICATION TO BE SENT. You can access a pop up calendar by
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clicking on the left half of the Date to Send box. Or you can click on the
right side of the box to type the date in yourself. The required date entry
format is: YYYY-MM-DD.

10. A facts/tips is much more effective if it is hyperlinked to a means
for acting on the tip. For instance, a tip about the importance of
applying for financial aid on time should have link to the FAFSA web site .
You can add the text you want clicked on to access the hyperlink in the
Text box, then add the URL for the hyperlink in the URL box next to
the Link (http://www.fafsa.ed.gov/). THE URL MUST INCLUDE
HTTP://


11. You can mark each fact/tip as belonging to up to two categories. Click
the dropdown menu next to each of the Category boxes. Adding one or
two categories to your tip can help you track which kinds of facts/tips
students find most useful.
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12. Though Facts/Tips do not need reminders, you can choose to add them
by clicking the Add Reminder box.


You can include reminder text and add the schedule-to-send date the same
way you added your Fact/Tip text and schedule-to-send in steps 5 and 6.
Make sure your reminder text is no more than 123 characters.

13. Once finished click the save button
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A notification is only saved when you see Success! The notification was
saved at the top of your screen.

14. To add a new notification, must click the Add New button on the top
right of your screen.


c. Adding Deadlines

Deadlines are also called hard notifications.

Deadlines can be school specific or for all campuses in a district.

How to add a deadline:
1. Click on the New Notifications tab.
2. Click on the Type dropdown screen and click deadline

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3. Click on District and choose your community college district to include all
schools

4. If you want to send a school specific notification choose none for district
then choose your school(s) from the Schools dropdown menu and click
Add Schools.

5. In the text box type in the text deadline. This is the notification that the
students will see when they click on the deadlines tab in the app. This is
also the text that students can share on Facebook and twitter. The text
in this box MUST be 123 characters or less.

6. To add a Date to Send, you can access a pop up calendar by clicking on
the left half of the Date to Send box. THIS IS THE DATE OF THE
ACTUAL DEADLINE, and WILL SHOW UP ON THE CALENDAR ON
THIS DATE. Or you can click on the right side of the box to type the date
in yourself. The required date entry format is: YYYY-MM-DD.
Example: If the add/drop deadline is 9/9, the date to send field should be 9/9, and
the Text should read today is the last day to add/drop.
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7. If applicable, follow step 6 to insert an end date for the deadline.

8. Deadlines do not necessarily need any accommodating hyperlinks. If
desired, you can add hyperlink text in the Text box. You can then add
the URL for the hyperlink in the URL box. You may want to add links to
your site for more information on specific deadlines.

9. You can mark each Deadline as belonging to up to two categories. Click
the dropdown menu next to each of the Category boxes. Adding one or
two categories to your deadlines can help you track which kinds of
deadlines students find most useful.
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10. You can choose to add reminders for deadlines by clicking the Add
Reminder box. Reminders can occur before or after the anchor
date.

11. You can include reminder text and add the reminder date the same way
you added your deadline text and date in steps 5 and 6. Make sure your
reminder text is no more than 123 characters.

12. If you want to also ask students a Yes or No question, you can check off
the question box. Make sure the question you requires only is yes or
no answer.
Example: did you drop a class this semester? The answers will be viewable under the
feedback or answer detail tab.
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You can add a total of 3 reminders/questions for each Deadline notification.
13. Once finished click the save button

A notification is only saved when you see Success! The notification was
saved at the top of your screen.

14. To add a new notification you must click the Add New button on the top
right of your screen.







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V. Trouble Shooting
For troubleshooting please email baljeetkaur@gradguru.org.

VI. Support from GradGuru

Data Reports provided based on the GGCC Service Level package chosen. Please see
the Grad Guru web site for more information on Service Level package options.