2014-2015 Evaluation Calendar for School-based Staff Members

7/16/14 (HR)

(Special note pertaining to teachers: This evaluation calendar, the SBE policy, and access to the NCEES evaluation website,
including the rubric, are available at www2.wcpss.net. Evaluation training for teachers new to WCPSS will be conducted during
the intake procedures for new teachers.)
I. FULL-TME TEACHERS WITHOUT CAREER STATUS WHO ARE EMPLOYED 100%
IA. TEACHERS WITH LESS THAN THREE CONSECUTIVE YEARS In WCPSS AND/OR
TEACHERS WITH A SP1 LICENSE (BT 1, BT2, BT 3, and Lateral Entry)
What must be done Where When Special Notes
1) Self-Assessment presented by
teacher
Go to school
& NCEES
Before 1
st
formal
observation
1) The 1
st
formal observation should be
conducted by an administrator and a pre-
conference is required
2) Pre-conferences are not required for the 2
nd
,
3
rd
, and 4
th
formal observations which may be
unannounced
3) All formal observations (administrator and
peer) require a post-conference within 10
school days of the classroom visit
4) All formal observations (administrator and
peer) should last at least 45 minutes
5) Other mentor-related requirements, such as a
mentor timeline, will be communicated to the
schools through the HR BTSP team
6) In order to be eligible for the Standard
Professional 2 License, a BT3 must earn at
least a proficient rating on Standards 1-5 on
the Teacher Summary Rating Form at the
end of the BT3 year
7) Administrative interns are not eligible to
conduct any observations (peer or formal)
8) Per DPI, for any form with a required
signature section, the signature dates must
match for all signatures
2) Professional Development
Plan submitted by teacher
Go to school
& NCEES
Before 1
st
formal
observation
(Target dates:
1
st
page by 11/8/14, 2
nd

page by 2/09/15, &
3
rd
page due 4/14/15)
3) 4 formal Observations (1 by
peer) (using Full Version-All
Standards rubric)
Go to school
& NCEES
Quarterly
(Target dates:
1
st
formal by 11/8/14,
2
nd
formal by 2/09/15,
Peer by 2/09/15, &
3
rd
formal by 4/1/15)
4) Summary Evaluation
Conference completed
Go to school
& NCEES
4/15/15
5) Teacher Summary Rating
Form completed (using Full
Version-All Standards form)
Go to HR &
NCEES
4/15/15
6) Record of Teacher Evaluation
Activities completed
Go to HR &
NCEES
4/15/15

IB. TEACHERS WITH THREE OR MORE CONSECUTIVE YEARS IN WCPSS AND HOLD A SP2 LICENSE
(This includes Non-BT and VIF Teachers)
What must be done Where When Special Notes
1) Self-Assessment presented by
teacher
Go to school
& NCEES
Before 1
st
formal
observation
1) The 1
st
formal observation should be
conducted by an administrator and a pre-
conference is required
2) Pre-conferences are not required for the 2
nd
,
3
rd
, and 4
th
observations which may be
unannounced
3) The formal observations require a post-
conference within 10 school days of the
classroom visit
4) The formal observation should last at least 45
minutes
2) Professional Development
Plan submitted by teacher
Go to school
& NCEES
Before 1
st
formal
observation
(Due dates:
1
st
page by 11/8/14, 2
nd

page by 2/09/15, &
3
rd
page by 4/14/15)
3) 1 formal Observation (using
Full Version-All Standards
rubric)
Go to school
& NCEES
To be completed prior
to informal
observations
4) Additional Observations
TBD (Based on Legislative
action)
Go to school
& NCEES

6/11/15
5) Summary Evaluation
Conference Completed
Go to School
& NCEES
6/11/15
6) Teacher Summary Rating
Form completed (using Full
Version-All Standards form)
Go to HR &
NCEES
6/11/15
7) Record of Teacher Evaluation
Activities completed
Go to HR &
NCEES
6/11/15
2014-2015 Evaluation Calendar for School-based Staff Members

7/16/14 (HR)

II. CAREER STATUS TEACHERS
IIA. Career teachers not in license expiration year (Continuing licensed teachers on non-summative cycle)
What must be done Where When Special Notes
1) Self-Assessment presented by
teacher
Go to school
& NCEES
By end of 1
st
month of
school year
1) Teacher is on non-summative evaluation cycle
2) The informal observations should last at least
20 minutes and do not require a pre-conference
3) Post-conferences for informal observations
should be conducted in a timely manner
4) A teacher may be moved to the summative
evaluation cycle at any time through written
notice based on performance concerns
5) If a career status teacher is moved to the
summative cycle during the school year, any
observations conducted prior to the move may
be counted towards the required observations
with the understanding that the 1
st
observation
once the teacher is on the summative cycle
must be a formal observation and include a
pre-conference
2) Professional Development
Plan submitted by teacher
Go to school
& NCEES
By end of 1
st
month of
school year
(Target dates:
1
st
page by 11/8/14, 2
nd

page by 2/09/15, &
3
rd
page by 4/14/15)
3) 2 informal Observations (on
Standard 1 and Standard 4
onlyusing Abbreviated
rubric)
Go to school
& NCEES
1 per semester
(Target dates:
1
st
informal by 12/13/14
and 2
nd
informal by
6/1/15)
4) Summary Evaluation
Conference completed for
Standard 1, Standard 4, and
Standard 6, if applicable
Go to school
& NCEES
6/11/15
5) Abbreviated Teacher
Summary Rating process
completed for Standard 1,
Standard 4, and Standard 6, if
applicable
Go to HR &
NCEES
6/11/15
6) Record of Teacher Evaluation
Activities completed
Go to HR &
NCEES
6/11/15
IIB. Career teachers in license expiration year (Continuing licensed teachers on summative cycle)
What must be done Where When Special Notes
1) Self-Assessment presented by
teacher
Go to school
& NCEES
By end of 1
st
month of
school year
1) Teacher is on summative evaluation cycle
2) The formal observation should last at least 45
minutes and must be accompanied by a pre-
conference
3) The informal observations should last at least
20 minutes and do not require a pre-conference
4) Post-conferences for informal observations
should be conducted in a timely manner
5) The formal observation requires a post-
conference within 10 school days of the
classroom visit

2) Professional Development
Plan submitted by teacher
Go to school
& NCEES
By end of 1
st
month of
school year
(Target dates:
1
st
page by 11/8/14, 2
nd

page by 2/09/15, &
3
rd
page by 4/14/15)
3) 1 formal Observation (using
Full Version-All Standards
rubric)
Go to school
& NCEES
To be completed prior
to informal
observations
4) 2 informal Observations
(using Full Version-All
Standards rubric)
Go to school
& NCEES
1 per semester
(Target dates:
1
st
informal by 12/13/14
and 2
nd
informal by
6/1/15)
5) Summary Evaluation
Conference completed


Go to school
& NCEES
6/11/15
6) Teacher Summary Rating
Form completed (using Full
Version-All Standards form)
Go to HR &
NCEES
6/11/15
7) Record of Teacher Evaluation
Activities completed




Go to HR &
NCEES
6/11/15
2014-2015 Evaluation Calendar for School-based Staff Members

7/16/14 (HR)

III. PART-TIME TEACHERS, RE-HIRED RETIRED TEACHERS and PART-YEAR BEGINNING TEACHERS
IIIA. This section applies to all teachers who are less than 100% employed and teachers who are employed 100% but hired
less than 6 months. The teachers in this section will not work 120 days based on their calendar type.
What must be done Where When Special Notes
1) Self-Assessment presented by
teacher
Go to school
& NCEES
By end of 1
st
month of
school year
1) Teacher is on non-summative evaluation cycle
using the probationary or careered form to rate
standard 1 and 4 only. Indicate not looked for
on other standards.
2)The informal observations should last at least
20 minutes and do not require a pre-conference
3)Post-conferences for informal observations
should be conducted in a timely manner
4)A teacher may be moved to the summative
evaluation cycle at any time through written
notice based on performance concerns
5)If a careered teacher is moved to the
summative cycle during the school year, any
observations conducted prior to the move may
be counted towards the required observations
with the understanding that the 1
st
observation
once the teacher is on the summative cycle
must be a formal observation and include a
pre-conference
2) Professional Development
Plan submitted by teacher
Go to school
& NCEES
By end of 1
st
month of
school year
(Target dates:
1
st
page by 11/8/14, 2
nd

page by 2/09/15, &
3
rd
page by 4/14/15)

3) 2 informal Observations (on
Standard 1 and Standard 4
onlyusing abbreviated rubric
Go to school
& NCEES
1 per semester
(Target dates:
1
st
informal by 12/13/14
and 2
nd
informal by
6/1/15)

4) Summary Evaluation
Conference completed for
Standard 1, Standard 4, and
Standard 6, if applicable
Go to school
& NCEES
6/11/15
5) Abbreviated Teacher
Summary Rating Form
completed for Standard 1,
Standard 4, and Standard 6, if
applicable

Go to HR &
NCEES
6/11/15
6)Record of Teacher Evaluation
Activities completed
Go to HR &
NCEES
6/11/15
IIIB. This section applies to all teachers who are hired after March 1, 2015.
What must be done Where When Special Notes
1) 1 informal Observation
(using Full Version-All
Standards rubric)
Go to HR




To be completed and
submitted to HR by
6/11/15
1) The informal observation should last at least
20 minutes and does not require a pre-
conference
2) Post-conference for the informal observation
should be conducted in a timely manner
3) This is a hard copy evaluation form that is
submitted directly to Human Resources


2014-2015 Evaluation Calendar for School-based Staff Members

7/16/14 (HR)




IV. OTHER EMPLOYEES (PRINCIPALS, ASSISTANT PRINCIPALS, PSYCHOLOGIST
MEDIA SPECIALISTS, COUNSELORS, SOCIAL WORKERS, and TECHNOLGY FACILITATOR, ETC.)
What must be done Where When Special Notes
Appropriate evaluation form
completed (Note that this
calendar is not designed to
specify all of the evaluation
requirements for these position
types)
Go to HR &
NCEES
6/11/15 1) For individuals in certified positions who are
eligible for career status, evaluation is due in
HR on 4/15/15
2) For administrators in contract renewal year,
evaluation is due in HR on 4/15/15

Notes:
1) Principals must verify that all teachers hired after the first day of school complete school-based NCEES training and
orientation. Before participating in the evaluation process all staff must complete training on the evaluation process. HR
provides evaluation process training during new employee orientation; however, principals must provide transition
training to all staff evaluated in the NCEES on how to use the tool. The school-based orientation must provide the
teacher/staff with a copy of or directions for obtaining access to copies of the following: the rubric for evaluating
educator, the evaluation calendar, and the evaluation policy.
2) Teacher shall bring a completed Self-Assessment, a draft Professional Development Plan, and the lesson plan for the
class to the pre-conference to be held prior to the 1
st
formal observation.
3) A link to all evaluation forms on the NCEES evaluation website is located on the intranet in the HR forms section.
4) This document describes the standard procedures for evaluating school-based staff members without performance
issues. If performance issues arise, the principal should promptly contact the Employee Relations Office for guidance.
5) This evaluation calendar is strictly for guidance and creates no additional rights for the employee.
6) With all position types, the administration is free to supplement these minimum requirements with measures such as
additional informal observations, formal observations, and drop-in observations.
7) Teachers are expected to provide any data or information relative to their performance to the administration in a timely
way throughout the school year at post-observation conferences.
8) While this calendar establishes the minimum requirements for submitting documents to HR, if the teacher (career or
probationary) is not rated proficient on Standards 1-5, the principal should, at a minimum, submit the Professional
Development Plan, Observations, and the Evaluation Rubric along with the Teacher Summary Rating Form and the
Record of Teacher Evaluation Activities to HR.