PREFACE

This Edition h s been updated and supersedes the Paper Chart Maintenance Record
(NP133A) , Thi d Edition, 2008, which is cancelled.
The Paper C rt Maintenance Record has been updated to include all UKHO
reproductions o Austral ian, New Zealand and Japanese paper charts correct to
Week 39/13.
CONTENTS
PREFACE
CONTENTS
INTRO DU CTI
rrangement of the Paper Chart Maintenance Record
Use of t Paper Chart Maintenance Record
Referen s to Other Hydrographic Charts, Publications and Services
Releva t o Updating Admiralty Charts
PART1
Section 1 Record of Admiralty Notices to Mariners Updates:
On receipt of chart outfit/folio
Weekly Admiralty Notices to Mari ners
Section Record of New Charts and New Editions Published
PART2
Section
Section
Section
Admiralty Nautical Charts
UKHO Reproductions of Austral ian, New Zealand and
Japanese Nautical Charts
Miscellaneous Admiralty Charts
INTRODUCTION
I
The purpose 'f the Paper Chart Maintenance Record is to provide the mariner with an
easy method ' maintaining a record of all Admiralty Notices to Mariners (AN Ms) and
updates affec !in charts held.
It also provide n authoritative document which helps to assist maritime authorities in
the auditing o t e mariner's chart outfit. It is vital that a complete record of all updates
affecting all c a s is held. This links with ISM (International Ship Management) Codes
and SOLAS (: fety of Life at Sea) legislation and forms the basis of good and safe
practices fol lo d by the majority of seafarers. NP133A lists charts numerically and is
used to recor ! tpdates (by their Admiralty Notices to Mariners number) against any
chart affected
'
l
I

Part 1 is divid 4 into two sections:
Sectio l is used to record:
1
receipt of chart outfit/folio
receipt of Weekly Admiralty Notices to Mariners.
Sectio 2
1
is used to record:
1 New Charts and New Editions published.
Part 2 is divid
1
9 into three sections:
Sectio 1 is used to record:
Sectio
Admiralty Notices to Mariners affecting Admiralty Nautical
Charts numbered 1-4999.
is used to record:
Admiralty Notices to Mariners affecting Australian, New Zealand and
Japanese Nautical Charts reproduced by the United Kingdom
Hydrographic Office (UKHO).
i is used to record:
l
Admiralty Notices to Mariners affecting Miscellaneous Admiralty
Charts numbered 5000 onwards.
USE OF THE PAPER CHART MAINTENANCE RECORD
This document does not attempt to teach you how to update your charts. It is assumed
that you are able to plot from the text of an Admiralty Notice to Mariners. The essential
points of good chart updating practices are covered in 'How to Keep Your Admiralty
Products Up-to-Date' (NP294).
1) On receipt of the ship's chart outfit/folio:
a) In Part 1, Section 1, record the date the outfit/folio was supplied and to which
Weekly ANM it has been updated.
b) In Part 2, Section 1, insert in the Notices to Mariners column the number of the
latest Notice to Mariners including year (e.g. 2005/637) for which the chart
outfit/folio has been updated before supply and then close the space by
drawing a vertical double line e.g. 2005/637//
c) Insert the number of the folio in the Folio Nos. column, in ink, if required.
2) On receipt of a Weekly edition of ANMs:
a) In Part 1, Section 1, record in the table (in ink) the number of the Weekly
edition and date received.
b) In Part 2, Section 1, record the following:
i) From the numerical Index of Charts Affected in the Weekly edition
of AN Ms, insert the numbers of the Notices affecting those charts
held.
ii) Where entries span several years, the year date should be
underlined. This will avoid confusion with the ANM number.
iii) Enter Temporary and Preliminary Notices in pencil and rub them
out when cancelled.
iv) Enter any relevant information in the Navigational Warnings
column.
When you are satisfied that you have correctly followed the instructions of the
Weekly Admiralty Notice to Mariners update (and only then) write the NM number
in the bottom left hand corner of the chart. It is inadvisable to write the update
number on the chart before making the amendment. Now you can cross through
the ANM number adjacent to the chart in Part 2, Section 1, of the Record.
3) Publication of New Charts (NC) and New Editions (NE)
In Part 1, Section 2, of this Record enter publication details of NCs and NEs,
(shown in Section I of the Weekly ANMs) applicable to the chart outfit held. On
receipt of the charts, complete the "Date of receipt of chart" column. In the space
provided, enter all Notices to Mariners affecting the chart between supply and
receipt.
Upon receipt of the chart, transfer the relevant details to Part 2, Section 1 of the
Record as follows:
a) On receipt of a New Chart (NC)
i) Insert the number of the folio in the Foli o Nos. column, in ink, if
required.
ii) In the Notices to Mariners column, insert 'NC' and the date it was
published and then close by a double line.
b) On receipt of a New Edition (NE)
In the Notices to Mariners column, insert 'NE' and the date it was
published and then close by a double line.
c) Withdrawn, cancelled Charts
As a result of the publication of a NC or NE, certain charts of the same
geographical area may be withdrawn/cancelled (See Weekly ANM
Section I). Clearly mark these charts as 'Cancelled, use with Caution', and
do not permanently update them. It is important that you destroy or
permanently remove the cancelled copies as soon as you receive the new
copy.
REFERENCES TO OTHER HYDROGRAPHIC CHARTS, PUBLICATIONS AND
SERVICES RELEVANT TO UPDATING ADMIRALTY CHARTS
How to Keep Your Admiralty Products Up-to-Date (NP294):
This publication sets out simply and clearly the essential points of good chart updating.
Admiralty Notices to Mariners:
Admiralty Notices to Mariners are issued in Weekly editions. They contain information
which enables mariners to keep their Admiralty Charts and Publications up-to-date.
Annual Summary of Admiralty Notices to Mariners (NP247 Parts 1 and 2):
The Annual Summary is published at the bE;1ginning of each year. Part 1 has details of
Notices to Mariners Annual Notices and Temporary and Prel iminary Notices in force.
Part 2 has details of updates to Admiralty Sailing Directions.
Cumulative List of Admiralty Notices to Mariners (NP234A-B):
The Cumulative List is published twice a year. The January edition (NP234A) lists all
Admiralty Notices to Mariners published during the previous two years and the July
edition (NP234B) includes those published during the previous two and a half years. It
also contains the latest edition dates for all charts in the Admiralty series, including the
reproductions of Australian, New Zealand and Japanese nautical charts. It is a very
useful tool for checking the accuracy of your Paper Chart Maintenance Record
(NP133A). It is a principal source of when you are setting up an Admiralty
Notices to Mariners record system for the first time.
Notices to Mariners Tracings:
Tracings are produced weekly by the UKHO as an aid to updating each chart for which a
Notice to Mariners has been issued. A full explanation of their use is described in the
Admiralty Publication 'How to Keep Your Admiralty Products Up-to-Date' (NP294).
Tracings are available through appointed Admiralty Chart Distributors. For further
details, contact the UKHO
Admiralty Notices to Mariners on Line:
The Weekly Notices to Mariners updates for paper Charts and Publications can be
accessed on the UKHO Website: www.admiralty.co.uk. For further details see Section I
of the Weekly Admiralty Notices to Mariners.
There are no subscription fees for access to the UKHO Notices to Mariners Website.
The Mariner's Handbook (NP100):
This book contains information of general interest to the mariner and is complementary
to the Admiralty Sailing Directions. The contents include general remarks on charts and
navigational publications, a glossary of terms and information about navigational
hazards, tides, currents, meteorology, ice and other environmental conditions.
NP5011(INT1):
This booklet entitled 'Symbols and Abbreviations used on Admiralty Paper Charts'
explains symbols used on Admiralty charts and should be used as a guide during the
updating process.
Chart D6067:
This is an instructional chart showing the use of Symbols and Abbreviations as
recommended by the International Hydrographic Organization.
Admiralty Charts and Publications are available from the world-wide network of Chart
Agents who are listed in the 'Catalogue of Admiralty Charts and Publications' (NP131).
For further details about specific products and seNices, please ask your Chart Agent for
a Product Information Sheet. Information can also be obtained from:
The United Kingdom Hydrographic Office,
Admiralty Way, Taunton, Somerset TA1 2DN
Tel : +44 (0)1823 723366
Fax: +44 (0) 1823 330561
e-mail: customerseNices@ukho.gov.uk