name of event Kick Start July 2014 Glastonbury the Event

Kick Start course running in

Glastonbury, Tor walk
date of event 08/07/2014 general description of event
is it the google event calender ?
No as volunteers contacted by
telephone and in person
location of event Glastonbury and The Tor whats the plan
VN person responsible for event Kirsty Balloch
Deliver Your Choices and Your Life sessions, include an outdoor
activity day
person completing this plan if
different
maximum number of volunteers 6 number of young people coming number of completed forms
2 2
site details
name of location or group
Secret meeting rooms and
Glastonbury Tor risk assessment statues number of yp that came
name of contact Sian Rufus Yes 2
phone number 01458 836130
mobile
email sianr@somersetyouth.org.uk
website www.volunteernetwork.org.uk
address
Secret meeting rooms, 9 Silver
Street, Glastonbury BA6 8BS
site visit
date of visit every day staffing
site risk assessment completed by Sian Rufus staff needed (names) staff confirmed (names)
insurances checked by Sue Adams Kirsty Balloch
equipment Jessica Moreton
equipment needed confirmed
first aid kit confirmed
Petty Cash for food and transport confirmed
Marketing needed booked or done date date date date date date notes on we are saying
tumbler / tweetdeck No
sms
VN web page No
Facebook ad No
Google ad No
phone calls Yes
posters
other ideas
Consulted with young
adults at previous
Kickstart
Who's contacting who?
Named staff Agency details Action Response
Kirsty Balloch VN Phone Call
Confirmed
attendance
Transport
arrangements Staff Time Young person Location
Pick up Kirsty Balloch 9.00am Anna Birch Costa,Frome
9.30am Jasmine Gulliford
To be confirmed
as volunteer is
currently 'sofa
surfing'
is health and safety sorted
? Yes risk assessment Group ratio:1 to 2
completed by Kirsty Balloch
name of H&S person for
this event Kirsty Balloch activity who at risk hazard risk reduction measure notes
travel to and from
Staff/Young People and
Public
Traffic accident, Crossing
Roads, Getting Lost, Falling
over, Being Unfit
All drivers to be suitably
qualified. All drivers to remain
within legal speed limits. Route
to be planned and checked in
advance.
Pre planned walking route,Mobile Phones,
History,Emergency Call out
name of insurer ACE Europe first aid Staff / YP Individual requiring first aid
Contact emergency services,
Glastobury Hospital nearest
hospital. First aid kit in car Consent forms, Mobile charged and on person
animals N/A
The countryside: plants,
allergies,bites,tics and dirty soil
housekeeping talk about saftey
and checking for tics
Keep phone on person for emergencies.
Consent forms also on person with knowledge
of local hospital. Wash down faciltiy avaliable
at base of tor and the volunteer network
COSHH Staff/YP poisoning,allergic reaction,death
check on consent forms who
carries medication
organise plan with individual for carrying
drugs,
costs crime Staff / YP Theft, damage to property
Ensure all valuables are stored
securely. Do not leave any
valuable or equipment
unattended.
advice on consent form,leave belongings at
office or carry them
Food Budget=2 per
person= overall cost 8 public Staff/YP
Public being aggressive or
displaying inappropriate
behaviour
Staff and YP to remain together
and be non confrontational if
approached,stop activity if
needed and retunr to volunteer
network
stop activity,call emergency services,another
member of staff supporting
event activity Staff/YP
Trips and falls,dropping things
on foot
Consent form and housekeeping
talk making people aware of
walking in the countryside
housekeeping talk,walk at pace suitable for
group,wear suitable clothing and footwear,
emergency action if required
Medical conditions Staff/YP
Mobility Problems (see
individual consent forms)
Adapt activity if needed and
remain supportive throughout
activity when needed
Set up plan with individual regarding their
condition: see consent form
Weather Staff/YP wet or hot conditions
can not be controlled but check
weather reports and stop activity
if required
check weather reports for suitability,dress
accordingly,sunscreen and summers hats,
carry water. If wet need waterproofs and
approprite footwear.In extreme of high winds
or storm,remove group from tor
general physical health
unfit and unable to complete
activity
another member of staff,young people
encouraged to take breaks if needed and to sit
when possible if suffer from backproblems or
joint problems
Plants Allergies and hayfever
Consent forms, aware of medical conditions
and housekeeping talk regarding possible
poisnous plants.wear suitable clothing and
footwear
number
that
came
have they
been linked
to "Insightly"
2 volunteers coming to the event 0 0 number of completed forms
name age contact number
did
they
come
?
form
returned any extra needs emergency contact emergency Tel:
yes 1 Anna Birch 18 ` yes erbs palasy
yes 1 Jasmine Gulliford 19 FALSE yes anxiety
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0
number that
came
what happened put photos in here
The individuals ,
what do we need to change next time?