Event 373x Wedding Project PDF

Ocean View
Events

Our Team
[GROUP 12]
Kayla Chatterton- Senior Project Manager

Mikayla OBrien- Project Manager

Kelsey Tope- Production Manager

Brooke Johnson- Design Manager

Kaylie Anderson- Systems, and Inventory Manager
At Ocean View Events we are dedicated to providing classic, traditional, and unique weddings. Our
team consists of five event managers that have many years of combined experience to make your
visions a reality. The goal of ocean view events is to provide our clients with a stress free event
planning process that is personalized for each couple, while still maintaining traditional elements.
Located in Oceanside california, we strive to incorporate the natural beauty of our surroundings into
many of our events.

Ocean View Events
Short Board: [$1,900] Pre-wedding day- 4 planner meetings, 5 vendor meetings, Budget REview, Event design assistance, planning
timeline, confirm with vendors, assist with stationary.
Wedding Rehearsal- 1 hour rehearsal coordination, Provide extremely detailed wedding day itinerary, collect final payments, and collect
wedding day items.
Wedding DAy- Manage flow of ceremony and reception, distribute flowers, direct photographers, Line up wedding party, ensure license signing,
and cue music.

Mini Malibu: [$2,500] [Includes all of the Short Board package plus the following]
pre-Wedding DAy-Planning checklist, detailed production timeline, review all vendor contracts, confirm all times, dates & quantities, and assist
with stationary
WEdding Rehearsal-[Same as Short Board]
Wedding Day-Manage flow and timing, liaison between wedding party, family, and vendors. Solve any unexpected situations.
Ceremony- 2 hours
Reception- 6 hours

Long Board:[$3,100] [Includes EVERYTHING]

Wedding Packages

Our client, kate, is a technology-savvy and travel-loving computer software developer

her style reflects classic and traditional style

Kate and her fiance are inviting approximately 100 guests

With a budget of $30,000- $35,000, Kate has decided to go with our Mini Malibu wedding package.

Wedding Day- March 28th, 2015 IN San Diego, California
Meet Our Client
For the Records
Client Meetings-
12 Months [3/24/14]: First meeting with Kate.
8 Months [7/21/14]: Finalized Guest List/ Numbers. Reserved
the MarriotT.
6 Months [9/15/14]: Gathered deposits.
4 Months [11/19/14]: Finalized orders for invitations, Food and
Beverage, and Guest Favors.
1 Month [2/19/15]: Made sure Kate obtained marriage license
and confirmed floral order. Finalized a reception seating
arrangement.
Appointments-
Marriott [7/18/14]
Pacific Event Productions [7/18/14] [3/6/15]
La Jolla Village Florist [9/18/14]
Briarmist cakes [10/13/14] [3/4/15]
Bauman Photography [12/8/14] [3/5/15]
Trial Hair and Make-Up [1/14/15]
Met with officiant [2/26/15]

Communication-
First email received from Kate: [3/20/14]
Unlimited emails & occasional phone calls through the
duration of planning
Contacted Marriott: [5/15/14] [7/11/14] [10/15/14] [2/25/15]
Contacted Pacific Event Productions: [9/15/14] [1/15/15]
[3/6/15]
Contacted Bauman Photography: [10/19/14] [2/28/15]
Contacted La Jolla Village Florist: [9/11/14] [1/25/15]
Contacted Big Hair & Make-UP: [11/20/14]
Contacted Bakery: [11/19/14] [2/28/15]
Planner sent out detailed itinerary to all vendors [3/6/15]
Venue
12 Months before the wedding; Kate contacted us to set up a meeting time

10 Months: Decided on design theme and decorations

8 Months: contacted venue and put deposit down

6 Months: Contacted DJ and photographer and gave

5 Months: Met with Florist and Baker

4 Months: Finalized invitation orders and guest favors

2 Months: Sent out Invitations and get final Guest count back

1 Month: Finalized menu and place settings

2 Weeks: Confirm all vendors and delivery times

1 Week: All final payments due. Double check everything
Pre-Wedding Schedule

4:30- Show up to Marriott to run through everything, meet with photographer and videographer

4:45 meet with officiate

5:00 do dry run with line up and walking down the aisle

5:30 meet up with close family at hotel restaurant for dinner

6:00- eat dinner

6:45- Send wedding parties separate ways (Grooms side and Brides side to two different hotel suites)

8:00- meet with bride and double check with everything

8:30- Go through event area on own with check-list

Rehearsal Dinner
8:00 am - arrive on site (bride and groom stayed night before at hotel)

8:15- unload car, check in with hotel for setup of ceremony, cocktail hour, and reception.
Ceremony: Start placing decorations, chairs, aisle runner, floral dcor, chair linens, mark floor
Cocktail: green room, bars, high tables, comfortable chairs and couches, food stations
Reception: tables, chairs, linens, chairs linens, table settings, place cards, cake table, guest book table,
bars, DJ area

9:00 - Meet Florist, Photographer, Videographer, Baker, DJ, Caterer and Pacific Events Production

9:30- Get bride and bridesmaids together for hair/ makeup,
(make sure everyone has attire with bride and groom side)

9:50- Ceremony Site- check in with all vendors and review checklist

10:15- meet with florist, start-getting flowers in order, deliver to each member

10:45- review dcor with Pacific Events Production and florists

Wedding Day Schedule
11:00- meet family and make sure check in is running smoothly

11:30- start taking pre-wedding photos with wedding party and close family

11:45- order lunch for wedding party

12:15 pm- Receive lunch and deliver to all wedding party

1:00- start gathering wedding party, making sure all dcor is final, getting DJ in order, making sure
all legal requirements are ready, making sure officiate is ready, handing out bouquets

1:15- ensure program attendant and ushers know what to do, Dj starts music

1:20- check in with bride

1:30- seat close family and other guests

1:55- do final check, Cue music

2:00- Start Wedding Processional

2:45- after bride & groom are pronounced one, check in and explain next step for greeting guests, photo, cocktail
hour for them in different area

3:00- explain guests to enter second part of the balcony for cocktail hour, have DJ start music on balcony

3:15- have husband and wife sign legal documents

3:15- start serving at food stations and have green screen area open

3:30- wedding party leaves for photos by the ocean

4:15- Make sure reception is set up and all dcor is ready to go (cake table, sweetheart table, guest ipad table, gift
table, two bars ready, dance floor, 17 guest tables, DJ booth, guest gift table, table settings, center pieces)

4:30- open up reception area, let guests wander in to find name cards on tables, call wedding party to come
back

4:45- meet wedding party, check in with everyone, explain game plan, line up

5:00- have DJ bring in wedding party with grand march
5:15- First dance
5:30- Toast by Best man and Maid of Honor
6:00- Blessing by Father of Bride
6:05- Dinner is served, plated and brought to guests
6:35- Clear off tables, cut cake
6:45- serve cake
7:00- Father/Daughter Dance and Mother/Son Dance
7:10- open up dance floor to all
8:00- bouquet toss
9:00- garter removal
10:00- DJ games and activities
10:55- final dance
11:00- Wrap up
11:05- Clean up
11:45- Late night snacks/ food for wedding party and clean up crew

Attire: $2700
Dress: $500
Veil: $100
Shoes: $100
Tuxedo: $150
Shoes: $100
Bridesmaid Dresses (5): $750
Clutch (5): $100
Necklace & Earrings (5):$150
Groomsmen tuxes (5): $750

Health, Hair & Makeup: $1050
Bride: $170
Bridesmaids (5): $420
MOB: $140
MOG: $140
Travel Fee: $50
Trial Run Fee: $100 (hair and
makeup)

Budget
Total: $35,700
Gifts & Favors: $1,680
Wedding Favors Coupons: $20 times 40= $800
Weddings Bags: $8 (110 bags)

Invitations: $1115
Save the date cards: $150
Invitations & Reply Cards: $475
Reception Menus: $100
Table/Place Cards: $220
Thank you Cards: $170

Floral: $3950
Center pieces: $125 per arrangement (15
tables) =$1875

Reception Decorations: $1000

Package 2 (Ceremony flowers: Bridal bouquet,
5 bridal bouquets, 5
boutonnieres, 2 corsages, 1 flower girl flowers):
$695

Ceremony Decorations: $345
Flower Petals: $35

Planning/ Consultant: $2500
Package Cost: $2,500

Music: $2000
DJ for ceremony: $350
DJ for Reception: $1200
Monograms: $350

Food & Beverage: $8240
Cake: $200
Appetizers: $420
Main Meal: $2300
Cocktail Hour Open Bar: $1200
Open Bar: $4000
Late Night Snacks: $120

Venue:
Hotel:
Hotel Stay for guest: $299
per night (40 rooms)
Honeymoon Suite: free

Budget
Marriott: $7,000
Rehearsal Dinner: $1000
Ceremony at Marriott: $2,000
Includes: 150 White chairs, White Cloth Aisle Runner,
Microphone and sound system, Gift and Guest book tables,
fruit infused water station
Cocktail Hour: $500
Reception: $3500

Rentals: $3150
Linens: $1000
Lighting: $1500
Stage: $650

Officiator:
$250 (plus cost of a meal)

Photography: $2700
Photographer: $1500
Videographer: $1200

Tips: $1000

Venue & Catering:
San Diego Marriott Marquis & Marina.
333 West Harbor Drive San Diego, Ca 92101
619.234.1500 x6300

Florist:
Ceremony- La Jolla Village Florist
7050 Miramar Rd. #104
San Diego, CA 92121
800-786-8877 858-453-5022

Reception- Pacific Event Productions
6989 Corte Santa Fe
San Diego, California, 92121
858-458-9908

Hair & Make-UP:
Big Day Hair & Makeup By Kristi Jones
girlygirl.Kristi@gmail.com
801-867-1462

List of Vendors
Bakery:
BriarMist CAkes
1906 Oceanside Blvd, Oceanside, CA 92054
(760) 967-4142

Photographers:
Bauman Weddings
4134 Adams Avenue Suite 1
619.232.3020
baumanphotographers.com

Rentals/DJ/Lighting/Decor:
Pacific Event Productions
6989 Corte Santa Fe
858-458-9908

MoodBoard: Stationery Items
Moodboard: Floral
Mood Board: Cocktail Hour
Mood Board: Table Settings
MoodBoard: Gifts
MoodBoard:
Guest Check-In
MoodBoard: Reception

Classical Traditional - We wanted to tie in Kates technological side to her traditional side. we
incorporated a green screen, unique lighting and a projected monogram on the dance floor and head
table to exhibit the technology aspect of Kate. The tables were set with clean crisp colors, pearls and
lace were added to the design for a traditional feel. The food selected for the cocktail hour features
stations with food from different parts of the world to integrate kates love of travel.

Overall Design Concept
Venue:
http://www.sandiegomarriottmarquisandmarina.com/weddings/index.html
Vendors: http://www.lajollavillageflorist.com
http://www.pacificevents.com
http://onyourbigday.blogspot.com/p/contact.html
http://www.briarmist.com
http://www.baumanphotographers.com
Dress Prices: http://www.davidsbridal.com/Browse_Bridal-Party-Bridesmaids-All-Bridesmaid-
Dresses?colorName=Marine

http://www.sandiegomarriottmarquisandmarina.com/assets/PDF/MarriottMarquis_SoTowerLevel_4.pdf
http://www.pacificevents.com/services.html
http://www.pacificevents.com/catalogs/pep-catalog-linen.pdf
http://www.pacificevents.com/linens.html

Work Cited
http://www.pinterest.com/pin/80994493271515089/

Photos
Our Team
[GROUP 12]
Kayla Chatterton- Senior Project Manager

Mikayla OBrien- Project Manager

Kelsey Tope- Production Manager

Brooke Johnson- Design Manager

Kaylie Anderson- Systems, and Inventory Manager
At Ocean View Events we are dedicated to providing classic, traditional, and unique weddings. Our
team consists of five event managers that have many years of combined experience to make your
visions a reality. The goal of ocean view events is to provide our clients with a stress free event
planning process that is personalized for each couple, while still maintaining traditional elements.
Located in Oceanside california, we strive to incorporate the natural beauty of our surroundings into
many of our events.

Ocean View Events
Short Board: [$1,900] Pre-wedding day- 4 planner meetings, 5 vendor meetings, Budget REview, Event design assistance, planning
timeline, confirm with vendors, assist with stationary.
Wedding Rehearsal- 1 hour rehearsal coordination, Provide extremely detailed wedding day itinerary, collect final payments, and collect
wedding day items.
Wedding DAy- Manage flow of ceremony and reception, distribute flowers, direct photographers, Line up wedding party, ensure license signing,
and cue music.

Mini Malibu: [$2,500] [Includes all of the Short Board package plus the following]
pre-Wedding DAy-Planning checklist, detailed production timeline, review all vendor contracts, confirm all times, dates & quantities, and assist
with stationary
WEdding Rehearsal-[Same as Short Board]
Wedding Day-Manage flow and timing, liaison between wedding party, family, and vendors. Solve any unexpected situations.
Ceremony- 2 hours
Reception- 6 hours

Long Board:[$3,100] [Includes EVERYTHING]

Wedding Packages

Our client, kate, is a technology-savvy and travel-loving computer software developer

her style reflects classic and traditional style

Kate and her fiance are inviting approximately 100 guests

With a budget of $30,000- $35,000, Kate has decided to go with our Mini Malibu wedding package.

Wedding Day- March 28th, 2015 IN San Diego, California
Meet Our Client
For the Records
Client Meetings-
12 Months [3/24/14]: First meeting with Kate.
8 Months [7/21/14]: Finalized Guest List/ Numbers. Reserved
the MarriotT.
6 Months [9/15/14]: Gathered deposits.
4 Months [11/19/14]: Finalized orders for invitations, Food and
Beverage, and Guest Favors.
1 Month [2/19/15]: Made sure Kate obtained marriage license
and confirmed floral order. Finalized a reception seating
arrangement.
Appointments-
Marriott [7/18/14]
Pacific Event Productions [7/18/14] [3/6/15]
La Jolla Village Florist [9/18/14]
Briarmist cakes [10/13/14] [3/4/15]
Bauman Photography [12/8/14] [3/5/15]
Trial Hair and Make-Up [1/14/15]
Met with officiant [2/26/15]

Communication-
First email received from Kate: [3/20/14]
Unlimited emails & occasional phone calls through the
duration of planning
Contacted Marriott: [5/15/14] [7/11/14] [10/15/14] [2/25/15]
Contacted Pacific Event Productions: [9/15/14] [1/15/15]
[3/6/15]
Contacted Bauman Photography: [10/19/14] [2/28/15]
Contacted La Jolla Village Florist: [9/11/14] [1/25/15]
Contacted Big Hair & Make-UP: [11/20/14]
Contacted Bakery: [11/19/14] [2/28/15]
Planner sent out detailed itinerary to all vendors [3/6/15]
Venue
12 Months before the wedding; Kate contacted us to set up a meeting time

10 Months: Decided on design theme and decorations

8 Months: contacted venue and put deposit down

6 Months: Contacted DJ and photographer and gave

5 Months: Met with Florist and Baker

4 Months: Finalized invitation orders and guest favors

2 Months: Sent out Invitations and get final Guest count back

1 Month: Finalized menu and place settings

2 Weeks: Confirm all vendors and delivery times

1 Week: All final payments due. Double check everything
Pre-Wedding Schedule

4:30- Show up to Marriott to run through everything, meet with photographer and videographer

4:45 meet with officiate

5:00 do dry run with line up and walking down the aisle

5:30 meet up with close family at hotel restaurant for dinner

6:00- eat dinner

6:45- Send wedding parties separate ways (Grooms side and Brides side to two different hotel suites)

8:00- meet with bride and double check with everything

8:30- Go through event area on own with check-list

Rehearsal Dinner
8:00 am - arrive on site (bride and groom stayed night before at hotel)

8:15- unload car, check in with hotel for setup of ceremony, cocktail hour, and reception.
Ceremony: Start placing decorations, chairs, aisle runner, floral dcor, chair linens, mark floor
Cocktail: green room, bars, high tables, comfortable chairs and couches, food stations
Reception: tables, chairs, linens, chairs linens, table settings, place cards, cake table, guest book table,
bars, DJ area

9:00 - Meet Florist, Photographer, Videographer, Baker, DJ, Caterer and Pacific Events Production

9:30- Get bride and bridesmaids together for hair/ makeup,
(make sure everyone has attire with bride and groom side)

9:50- Ceremony Site- check in with all vendors and review checklist

10:15- meet with florist, start-getting flowers in order, deliver to each member

10:45- review dcor with Pacific Events Production and florists

Wedding Day Schedule
11:00- meet family and make sure check in is running smoothly

11:30- start taking pre-wedding photos with wedding party and close family

11:45- order lunch for wedding party

12:15 pm- Receive lunch and deliver to all wedding party

1:00- start gathering wedding party, making sure all dcor is final, getting DJ in order, making sure
all legal requirements are ready, making sure officiate is ready, handing out bouquets

1:15- ensure program attendant and ushers know what to do, Dj starts music

1:20- check in with bride

1:30- seat close family and other guests

1:55- do final check, Cue music

2:00- Start Wedding Processional

2:45- after bride & groom are pronounced one, check in and explain next step for greeting guests, photo, cocktail
hour for them in different area

3:00- explain guests to enter second part of the balcony for cocktail hour, have DJ start music on balcony

3:15- have husband and wife sign legal documents

3:15- start serving at food stations and have green screen area open

3:30- wedding party leaves for photos by the ocean

4:15- Make sure reception is set up and all dcor is ready to go (cake table, sweetheart table, guest ipad table, gift
table, two bars ready, dance floor, 17 guest tables, DJ booth, guest gift table, table settings, center pieces)

4:30- open up reception area, let guests wander in to find name cards on tables, call wedding party to come
back

4:45- meet wedding party, check in with everyone, explain game plan, line up

5:00- have DJ bring in wedding party with grand march
5:15- First dance
5:30- Toast by Best man and Maid of Honor
6:00- Blessing by Father of Bride
6:05- Dinner is served, plated and brought to guests
6:35- Clear off tables, cut cake
6:45- serve cake
7:00- Father/Daughter Dance and Mother/Son Dance
7:10- open up dance floor to all
8:00- bouquet toss
9:00- garter removal
10:00- DJ games and activities
10:55- final dance
11:00- Wrap up
11:05- Clean up
11:45- Late night snacks/ food for wedding party and clean up crew

Attire: $2700
Dress: $500
Veil: $100
Shoes: $100
Tuxedo: $150
Shoes: $100
Bridesmaid Dresses (5): $750
Clutch (5): $100
Necklace & Earrings (5):$150
Groomsmen tuxes (5): $750

Health, Hair & Makeup: $1050
Bride: $170
Bridesmaids (5): $420
MOB: $140
MOG: $140
Travel Fee: $50
Trial Run Fee: $100 (hair and
makeup)

Budget
Total: $35,700
Gifts & Favors: $1,680
Wedding Favors Coupons: $20 times 40= $800
Weddings Bags: $8 (110 bags)

Invitations: $1115
Save the date cards: $150
Invitations & Reply Cards: $475
Reception Menus: $100
Table/Place Cards: $220
Thank you Cards: $170

Floral: $3950
Center pieces: $125 per arrangement (15
tables) =$1875

Reception Decorations: $1000

Package 2 (Ceremony flowers: Bridal bouquet,
5 bridal bouquets, 5
boutonnieres, 2 corsages, 1 flower girl flowers):
$695

Ceremony Decorations: $345
Flower Petals: $35

Planning/ Consultant: $2500
Package Cost: $2,500

Music: $2000
DJ for ceremony: $350
DJ for Reception: $1200
Monograms: $350

Food & Beverage: $8240
Cake: $200
Appetizers: $420
Main Meal: $2300
Cocktail Hour Open Bar: $1200
Open Bar: $4000
Late Night Snacks: $120

Venue:
Hotel:
Hotel Stay for guest: $299
per night (40 rooms)
Honeymoon Suite: free

Budget
Marriott: $7,000
Rehearsal Dinner: $1000
Ceremony at Marriott: $2,000
Includes: 150 White chairs, White Cloth Aisle Runner,
Microphone and sound system, Gift and Guest book tables,
fruit infused water station
Cocktail Hour: $500
Reception: $3500

Rentals: $3150
Linens: $1000
Lighting: $1500
Stage: $650

Officiator:
$250 (plus cost of a meal)

Photography: $2700
Photographer: $1500
Videographer: $1200

Tips: $1000

Venue & Catering:
San Diego Marriott Marquis & Marina.
333 West Harbor Drive San Diego, Ca 92101
619.234.1500 x6300

Florist:
Ceremony- La Jolla Village Florist
7050 Miramar Rd. #104
San Diego, CA 92121
800-786-8877 858-453-5022

Reception- Pacific Event Productions
6989 Corte Santa Fe
858-458-9908

Hair & Make-UP:
Big Day Hair & Makeup By Kristi Jones
girlygirl.Kristi@gmail.com
801-867-1462

List of Vendors
Bakery:
BriarMist CAkes
1906 Oceanside Blvd, Oceanside, CA 92054
(760) 967-4142

Photographers:
Bauman Weddings
4134 Adams Avenue Suite 1
619.232.3020
baumanphotographers.com

Rentals/DJ/Lighting/Decor:
Pacific Event Productions
6989 Corte Santa Fe
858-458-9908

MoodBoard: Stationery Items
Moodboard: Floral
Mood Board: Cocktail Hour
Mood Board: Table Settings
MoodBoard: Gifts
MoodBoard:
Guest Check-In
MoodBoard: Reception

Classical Traditional - We wanted to tie in Kates technological side to her traditional side. we
incorporated a green screen, unique lighting and a projected monogram on the dance floor and head
table to exhibit the technology aspect of Kate. The tables were set with clean crisp colors, pearls and
lace were added to the design for a traditional feel. The food selected for the cocktail hour features
stations with food from different parts of the world to integrate kates love of travel.

Overall Design Concept
Venue:
Vendors: http://www.lajollavillageflorist.com
http://www.pacificevents.com
http://onyourbigday.blogspot.com/p/contact.html
http://www.briarmist.com
http://www.baumanphotographers.com
Dress Prices: http://www.davidsbridal.com/Browse_Bridal-Party-Bridesmaids-All-Bridesmaid-
Dresses?colorName=Marine

http://www.sandiegomarriottmarquisandmarina.com/assets/PDF/MarriottMarquis_SoTowerLevel_4.pdf
http://www.pacificevents.com/services.html
http://www.pacificevents.com/catalogs/pep-catalog-linen.pdf
http://www.pacificevents.com/linens.html

Work Cited

Photos

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