Excel for Beginners

Class 2 Continued
Creating formulas, Formatting
Cells, Columns, Rows

Inserting a Row
Sometimes you will
want to insert a row in
between already
existing rows, if you
need to put in more
data or if you forgot
something.

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Lab: Inserting a row

Entering the data
1.
2.
3.
4.
5.
6.
7.
8.
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Click cell A1
Type: Names
Move to cell A2
Type: Adam
Move to cell A3
Type: Charlie
Move to cell A4
Type: Jennifer
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Lab: Inserting a row cont.

Inserting a row
1.
2.
3.
4.
5.

Click on row 3 (in the gray

area, right on the number 3)
Row should be gray
On the top toward the left
click Insert
Click Rows off the menu
REMEMBER: The row is
always inserted above the row
you click. In this case, we click
on row 3, the row we add will go
ABOVE row 3.

6. Click cell A3
7. Type: Brad
Note: If you want to insert multiple
rows, keep clicking Insert then
Rows off the Insert menu
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Deleting a Row
Sometimes you realize
you need
to delete a row or
multiple rows.

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Lab: Deleting a Row

Two Ways to Delete a Row
First Way
1. Click on row 4
2. Click Edit
3. Click Delete off the menu
Dont forget about the Undo button, if
you feel youve made a mistake.
(see picture to the bottom left)

Second Way
1
Click on row 4
2
Right Click
3
Click Delete off the menu
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Inserting a Column
Sometimes you need to
insert a column in
between columns after
you have already entered
the data.

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Lab: Inserting a Column

Two Ways to Insert a Column
First Way
1.

Click on Column B (in the gray

area on the letter B itself)
2.
Click Insert
3.
Click Columns off the menu
Note: The column will always be
inserted to the left.
4.
Click in cell B1
5.
Type: Addresses

Second Way
1.
2.
3.
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Click on column B
Right Click
Click Insert
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Deleting a Column
Sometimes you need to
delete a column in
between columns
after you have
already entered the
data.

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Lab: Deleting a Column

Deleting a column
First Way
1.

Click on column B (on the letter

B itself in the gray area)
2.
Click Edit
3.
Click Delete
Note: the column you clicked on
will be deleted.

Second Way
1.
2.
3.

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Click on column B
Right Click
Click Delete

10

Copying Multiple cells

You can copy as many cells as
you need. The cells must be
highlighted.
1. Click on cell A1
2. Hold down the left mouse
button and drag the mouse to
cell B2
(2nd cell should be gray)
3. Now the cells are highlighted
4. Copy the cells using Edit,
Copy shortcut button or
CTRL C or the copy button
(as we discussed previously)
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Pasting the multiple cells

To paste the cells
1. Click on the cell you want the
copied cells to go
2. You can just click one cell
and all the cells you copied
will be pasted.
3. Paste the cells by clicking
Edit Paste, CTRL V or the
paste button
As we discussed previously

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Simple Math
You can do addition,
subtraction, multiplication,
division
Symbols for function:
Add +
Subtract Multiply *
Divide /
The = sign signifies the beginning
of math, you can use cell
coordinates or numbers.

For example:
=A1+A3
=4*4/2
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Simple to more complex math

For example:
=3*(4+4/2)
=3*4+4/2
( )Parenthesis are necessary if
you need to do multiple steps
that dont follow the order of
operations.
Review: Order of Operations
1. First do all operations that lie
inside parentheses.
2. Next, do any work with exponents
or radicals
3. Working from left to right, do all
multiplication and division.
4. Finally, working from left to right,
do all addition and subtraction.
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Lab: Addition
Two Ways to do Simple Addition
1.

Click the little icon on the top left corner that looks
like a piece of paper to start a new worksheet. (see
picture to the top left)

2.
Click cell A1
3.
Type: =3+3
4.
Press Enter
Second Way
1.
Click on cell B1
2.
Type: 3
3.
Move to cell B2
4.
Type: 3
5.
Move to cell B3
6.
Type: =
7.
Click on cell B1
8.
Type: +
9.
Click on B2
10.
Press Enter
11.
Click on cell B3
12.
You can see the formula is
=B1+B2
You can see there are two ways to get the same answer.
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Lab: Math with parenthesis

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Math with parenthesis

1.
Click in cell C1
2.
Type:=3*(3+4*2)
3. Press Enter
Now you can do this by clicking the cells
1.
Click in cell D1
2.
Type: 3
3. Move to cell D2
4.
Type: 4
5.
Move to cell D3
6.
Type: =3*(
7.
Click cell D1
8.
Type: +
9.
Click D2
10. Type *2)
11. Press Enter
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12. Click on another cell

Lab: Copying the formula

Once you have the formula the
way you like it, you can copy
it.
1. Click in cell E1
2. Type: 5
3. Move to cell E2
4. Type: 7
5. Click cell D3
6. Click the word Edit at the top
left side of the screen, then
click copy (see picture to the
left)

7.
8.
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Click cell E3
Click Edit, then click Paste
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Lab: Creating the Headings

Creating data to play with
1.
Click little piece of paper in the top
left hand corner (New)
2.
Click cell A1
3.
Type: Retail
4.
Move to cell B1
5.
Type: Sale Price
6.
Move to cell C1
7.
Type: # of Purchases
8.
Adjust the column widths
Review: Adjusting column widths:
Put your mouse next to the line
between column A & Column B until
you see a plus sign with arrow tips
on either side (see picture to the
bottom left) now double click your
mouse. Do the same for columns B
& C and C & D.

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18

Lab: Entering the Numbers

Entering in the numbers
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
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Move to cell A2
Type: 34.56
Move to cell A3
Type: 45.67
Move to cell A4
Type: 12.89
Move to cell B2
Type: 29.99
Move to cell B3
Type: 39.98
Move to cell B4
Type: 9.99
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Lab: Entering the Numbers cont.

Entering the numbers
1.
2.
3.
4.
5.
6.

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Move to cell C2
Type: 15
Move to C3
Type: 29
Move to C4
Type: 104

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Average Function
The Average Function adds
all the numbers of the
specified cells and then
divides the total by the
number of entries. All of
this is built into the
Average function.

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21

Lab: Using the Average Function

Using the Average Function
1.
2.

3.
4.
5.

6.

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Click in cell C5
On top toward the left side, Put
your mouse arrow on the fx (see
picture at the top left)
You should see a yellow pop-up
window that says Insert Function
Click on fx
Click on AVERAGE
Read the description of Average
at the bottom of the Insert
Function window
Click OK at the bottom of the
Insert Function pop-up window
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Lab: Using the Average Function Cont.

Using the Average Function
cont.
1.

2.

3.
4.

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Look at the pop-up window,

notice C2:C4 is in black in the
first box. These are the cells
that Excel thinks you want to
Average. It is correct this time.
Had you wanted to change this
you could have given the
function new range.
Look at the formula bar (just to
the right of fx, the formula is
=AVERAGE(C2:C4)
Click OK on the bottom of the
pop-up window
Should look like the picture on
the bottom left
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Lab: Decreasing the numbers

after the Decimal point
Decreasing the numbers after
the Decimal point
1.
2.

3.
4.

5.

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Click on cell C5
See picture to the top left, Click
the tiny down arrow just to the
left of where it says Arial
Click on Show Buttons on Two
Rows
Place your mouse arrow on the
.00 icons. (see picture to bottom
left) A yellow pop-up
.00 should say Increase
Decimal or Decrease Decimal.
Click on Decrease Decimal until
you have just two numbers past
the decimal point.
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