Memorandum

Memo in short form

Memos
Communication within a company
Among various branches or divisions
of the same company

Occasionally sent to the clients

Uses
To route information
Acknowledge receipt of goods and
data
Inform recipient about various matters
Initiate some action

Purpose
To provide a summary of important
information
Suggest actions that should be taken
To catch the readers undivided
attention

Audience

Can move in all directions of the

company

Writing memos
Organization
Getting quickly to the point
Accurate information
Specific actions indicated

Format
Company name
2. To
3. From
4. Date
5. Subject
Optional headings
Attachments
Address of writer
1.

Writing memos
Chronological
Functional
Cause and effect

Writing the first draft

Tell readers only what they need to
know
Give full information
Tell what action is needed and when it
should be taken

Style
Conversational/ positive tone
Technical language
Accuracy