Dauphin Island Baptist Church

Resort Ministry Center

GUEST HANDBOOK
2014 2015 Season

Dauphin Island Baptist Church

Resort Ministry Center
P.O. Box 156 Dauphin Island, Alabama 36528
251-861-5124
www.dibaptist.org/resortministry

Its About Changing Lives In Jesus Name!

Go and make disciples of all the nations, baptizing them in

the name of the Father and the Son and the Holy Spirit. Teach
these new disciples to obey all the commands I have given you.
(Matthew 28:19-20)

Table of Contents
THE CENTER .................................................................................................................. 1
THE FACILITY ............................................................................................................. 1
SUMMER MISSION PROGRAM ..................................................................................... 1
SECURING A RESERVATION .................................................................................... 2
RATE SCHEDULE (MAY-AUGUST) ........................................................................... 2
MINUMUM AGE REQUIREMENTS ............................................................................. 2
TRANSPORTATION .................................................................................................... 2
PROGRAM CHECK IN / CHECKOUT ......................................................................... 2
MISSION SITES ........................................................................................................... 2
CONFERENCES, RETREATS AND MISSIONS ............................................................. 3
SECURING A RESERVATION .................................................................................... 3
RATE SCHEDULE (SEPTEMBER - MAY) .................................................................. 3
ATTENDANCE DECLARATION .................................................................................. 3
MINUMUM AGE REQUIREMENTS ............................................................................. 3
GUIDELINES FOR YOUR VISIT ..................................................................................... 4
SAFTEY POLICIES ...................................................................................................... 4
UPKEEP AND GENERAL REGULATIONS ................................................................ 4
MEALS ......................................................................................................................... 4
DRESS CODE .............................................................................................................. 4
INSURANCE REQUIREMENTS .................................................................................. 5
MEDICAL CONCERNS ................................................................................................ 5
GENERAL CHECKOUT ............................................................................................... 5
WHAT TO BRING ........................................................................................................ 5
EMERGENCY NUMBERS ........................................................................................... 6
FORMS FOR YOUR VISIT .............................................................................................. 7
SPRING BREAK PROGRAM REGISTRATION REQUEST ........................................ 7
SUMMER PROGRAM REGISTRATION REQUEST ................................................... 8
REGISTRATION FOR RETREAT ................................................................................ 9
ATTENDANCE DECLARATION FORM (reproduce as needed)............................. 10
INSURANCE DECLARATION (reproduce as needed)............................................ 11
PERMISSION FOR TREATMENT (reproduce as needed) ...................................... 12
MEDICAL INFORMATION FORM Page 1 of 2 (reproduce as needed) ............... 13
MEDICAL INFORMATION FORM Page 2 of 2 (reproduce as needed) ............... 14

THE CENTER
THE FACILITY
The Dauphin Island Baptist Church Resort Ministry Center is located on Dauphin Island along the beautiful Gulf
Coast, just 33 miles from Mobile, Alabama. Our facility is a two-story building that provides meeting, lodging and
cooking facilities for up to ninety persons. The main hall serves as a dining / meeting hall with tables and chairs that
you can arrange to your satisfaction. Our rooms house up to twelve persons per room in bunk style sleeping
arrangements. Each room has a full bathroom facility with a shower facility provided on the south end of the
building.
Our facility provides three fully functioning kitchens for our guests to prepare their meals. We have a volleyball
sand pit and other on site recreational opportunities.

FEATURES
ICE MACHINE!
We Feature a Manitowoc S-500 Ice Machine to our features here at the Resort Ministry Center.
Capable of producing up to 540 lbs a day, this should meet the needs of any of our visiting
groups!
WIFI IS AVAILABLE AT THE RMC!
You can bring your laptop computers and hook up to Free wireless High Speed
Internet - right from the Resort Ministry Center! When you check in for your stay with
us ask us for the access code and you'll be up and running!
BASKETBALL COURT!
Complete with two new glass backboard goals, this should make for some exciting
basketball games!

SUMMER MISSION PROGRAM

(LATE MAY THROUGH AUGUST)
During the summer months, the Resort Ministry Center is exclusively devoted to the support of Christian mission
work in the surrounding Alabama, Mississippi and Florida area. We invite Youth and College groups throughout
the United States to be a part of our Mission program.
We encourage groups to begin scheduling their Summer Mission work up to a year in advance. To help you plan
your groups Mission work for maximum success we provide a Coordinator to act as a liaison between your group
and local area mission sites.
During the summer program, we attempt to provide a supervisory staff to help make your experience as convenient
and comfortable as possible.
To inquire about a visit for your group, please Call or Email our Offices to see which weeks are available. Our
RMC Coordinator is Lee Schansberg: 251-767-6186 / lee@dibaptist.org.

SECURING A RESERVATION
Please Call or Email our Offices to see which weeks are available.
In order to secure a Reservation at our facility, we need to receive the following materials by email or mail:
1. A completed Summer Program Registration Request (page 8)
2. of your groups total lodging fee is due February 1 (per person charge - See Rate Schedule below). Your
Lodging Fee is Non Refundable after February 1.
3. $500 Security Deposit (will be returned after your stay assuming no damages)
4. The other half of your Groups Lodging Fee is Due April 1. This amount is non-refundable.
RATE SCHEDULE (MAY-AUGUST)
Please see our web page at: www.dibaptist.org/resortministry/rates.asp
ATTENDANCE DECLARATION FOR MISSION TRIPS
Your groups must provide a declaration of the full number of persons who will be in your group. Your
group must provide your Attendance Declaration form by April 1.
MINUMUM AGE REQUIREMENTS
Every four children under the age of twelve must be accompanied by a chaperone. In the event you wish to bring an
underage child, permission must be obtained from the Resort Ministry Coordinator. We charge full price for each
person in your group regardless of age.
TRANSPORTATION
Mission groups provide their own transportation to mission sites and activities that do not take place on the Dauphin
Island Baptist Church Campus.
PROGRAM CHECK IN / CHECKOUT
Group check in for the summer is at 5:00 p. m. on Saturday and Check out is by 9:00 a. m. the following Saturday.
If other arrangements need to be made, contact the Resort Ministry Coordinator.
MISSION SITES: This is a Partial Listing of the Ministries we work with.
International Seamen Center (Mobile is a port city. We have merchant sailors from all over the world
that come here. Groups go to the ISC, fellowship with the men and invite them to a chapel service led by
that group).
Mission of Hope (Substance abuse recovery facility for men)
Salvation Army (Serve meals, present musical or drama program, work at thrift store)
Bay Area Food Bank (Help organize bulk food that is distributed to those in need)
Home of Grace (Substance abuse recovery facility for women)
Churches in the Mobile County area
Dauphin Island Baptist Church (Hosts a variety of projects, children and youth day camps, and
evangelism projects).

CONFERENCES, RETREATS AND MISSIONS

(SEPTEMBER THROUGH EARLY MAY)
September through May we invite your group to come and be blessed by the wonders of Gods creation here on
Dauphin Island. With our cool and seasonably pleasant weather, you will find your stay with us a delightful
experience. You may stay with us several days or a week, the choice is up to you! Whether you plan a conference,
retreat or mission effort our facilities are perfectly suited to your needs.
SECURING A RESERVATION
Please Call or Email our Offices to see which weeks are available.
In order to secure a Reservation at our facility during the Fall - Spring Season, please Call or Email our Offices to
see which weeks are available. Our RMC Coordinator is Lee Schansberg: 251-767-6186 / lee@dibaptist.org.
To secure your reservation, we need to receive the following materials by mail:
1. One of the Following:
For a Retreat or Conference, we need to receive a completed Registration for Retreat Form (see
page 9 of this RMC Handbook) or
To participate in our Spring Break Mission Program, we must receive a completed Spring Break
Program Registration Request (see page 7 of this RMC Handbook).
2.

of your groups anticipated total lodging fee (per person charge - please see the Rate Schedule at:
www.dibaptist.org/resortministry/rates.asp

3.

$500 Security deposit for Mission Trip groups; $200 for Retreats.

Please mail your deposits promptly.

In the event of a groups cancellation, security deposits become non-refundable forty five days before your
scheduled arrival date.
RATE SCHEDULE (SEPTEMBER - MAY)
Please see our web page at: www.dibaptist.org/resortministry/rates.asp
ATTENDANCE DECLARATION FOR MISSION TRIPS (THIS IS FOR SEPT. MAY MISSION
GROUPS. FOR SUMMER MISSION PROGRAM INFORMATION, PLEASE SEE PAGE 2).
Your groups must provide a declaration of the full number of persons who will be in your group. Your
group must provide your Attendance Declaration form forty five days before your visit. .
After these dates, you are responsible for the costs associated with the number of reservations you have made.
MINUMUM AGE REQUIREMENTS
Every four children under the age of twelve must be accompanied by a chaperone. In the event you wish to bring an
underage child, permission must be obtained from the Resort Ministry Coordinator. We charge full price for each
person in your group regardless of age.

GUIDELINES FOR YOUR VISIT

SAFTEY POLICIES
Shoes or sandals must be worn when walking on the upstairs deck.
Do not run while in the building or on the upstairs deck.
Smoking cigarettes or possessing alcoholic beverages or illegal substances is not allowed on the property. Anyone
caught smoking on the property will be expelled from the Resort Ministry Center without recourse.
The possession of fireworks or firecrackers is prohibited by law on Dauphin Island.
UPKEEP AND GENERAL REGULATIONS
We first ask that your group consider their labor in the Lord here as an extension of our own work. Make it part of
your mission to leave this building in better condition than you found it.
All Ironing is to be done downstairs in the laundry room. Irons are provided by the Ministry Program.
All cooking is to be done in the kitchen, except for outdoor grilling.
Keep trash receptacles on the property (indoors and outdoors) emptied daily.
No Food or Drinks in the Upstairs Rooms! Eat all meals either in the Main Hall or outside. There is a Fifty dollar
($50.00) deduction per violation from your security deposit for any such occurrence.
For the sake of our neighbors, we ask that you be inside after 11:00 PM. Confine your groups presence to the Main
Hall or upstairs rooms. In your activity after 11:00 PM, be considerate of the other guests.
We do not allow Televisions in the upstairs rooms.
Keep the grounds around the Ministry building free of trash.
MEALS
Each group is responsible for the provision and preparation of their meals.
DRESS CODE
We ask that group members dress in a way that reflects Christian values.
- General Dress: Men and women are asked to wear shirts and pants / shorts (women, of course, may wear
dresses!) at all times when on the property. This includes while playing sports and when walking between
the shower room and your room.
- T-Shirts: No T-Shirts with unacceptable logos or graphics.
Examples of unacceptable themes:
Alcohol company logos
Secular rock band t shirts
T-shirt art employing skulls
Snakes, or nudity;
Obscene or crass language.
- Shorts: Be sure that the shorts you bring are modest and appropriate.

- Swimsuits: Be sure that the swimsuits you bring are modest and appropriate. No bikinis. Shirts and
shorts should be worn over bathing suits while on the property.
- Mission Site Dress Code: Many of our Mission sites have strict dress codes. This is because in many
cases you will be doing mission work among people from cultures more conservative than ours. In
general, our Mission sites require that the members of the visiting group dress modestly. They expect long
pants (jeans, slacks, etc) for men. For women they expect that dresses or long pants (jeans, slacks, etc) be
worn. No shorts may be worn. Both Men and Women must wear attire that covers their stomachs.
If you are working outside or doing a VBS / Day Camp you may wear appropriate shorts.
INSURANCE REQUIREMENTS
We require that your group carry liability insurance for off-site activities. If your church does not have liability
insurance, it can be purchased from the North American Mission Board. Be sure to fill out the INSURANCE
DECLARATION FORM at the end of this booklet.
MEDICAL CONCERNS
Each person who comes to the Resort Ministry Center must fill out a MEDICAL RELEASE FORM as provided at
the end of this booklet. Permission is granted to photocopy these forms.
Group leaders must be sure that all the parents / guardians of all Minors attending our Resort Ministry Center have
filled out a PERMISSION FOR TREATMENT FORM as provided the end of this booklet.
GENERAL CHECKOUT
Check in and check out is arranged by the Resort Ministry Coordinator. Contact the RMC Coordinator to arrange
for your arrival and departure.
Complete the following duties before checking out:
1. Remove all garbage and paper articles from rooms, kitchens and the Main Hall. Place all trash and
garbage in the dumpster.
2. Pick up outside debris and trash. Empty outside trashcans upon your departure.
3. Clear out refrigerators and freezers of all items.
4. Remove all trash from shower rooms, bathrooms and the downstairs bathroom. Make sure that the
shower rooms and bathrooms are free of water on the floor.
5. Remember: Make it part of your mission to leave this building in better condition than you found it.
6. All Game Equipment Must be Put Away.
WHAT TO BRING
The Resort Ministry Center provides toilet paper for the restrooms and liners for the trash / garbage cans. The
Resort Ministry Center also provides a coin operated washer and two coin operated dryers.
You need to bring:
- Food and beverages for your group.
- Paper products such as plates, cups, utensils, napkins, paper towels for your kitchen, etc.
- Bed linens (Sheets, blankets, pillows).
- Personal Toiletries.

- Towels for baths and for kitchen use.

- All soaps.
- All the supplies you will need for your mission assignments.
EMERGENCY NUMBERS
Direct Line to the Resort Ministry Centers Main Hall: 251-861-7174
Pastor Chris Schansberg: 251-861-6184
Lee Schansberg, RMC Coordinator: 251-767-6186
Dauphin Island Baptist Church Office: 251-861-5124

FORMS FOR YOUR VISIT

Dauphin Island Baptist Resort Ministry

P. O. Box 156 Dauphin Island, AL 36528 251-861-5124

SPRING BREAK PROGRAM REGISTRATION REQUEST

Church or Group Name: __________________________________________________
Address: ___________________________________________________
Church or Group Phone Number: _____________________ Fax: ___________________
Contact person: ____________________________
Phone number: _____________________ E-mail: ____________________
Dates you are requesting: (First Choice) _______________________________
(Second Choice) _______________________________

Please Make Certain To Send Any Required Security

Deposits and Lodging Fees Necessary To Secure Your
Reservation With This Form
___________________________________

Date: ______________

Mission Leaders Signature

SPRING BREAK PROGRAM REGISTRATION REQUEST

Dauphin Island Baptist Resort Ministry

P. O. Box 156 Dauphin Island, AL 36528 251-861-5124

SUMMER PROGRAM REGISTRATION REQUEST

Church Name: ____________________________________________________
Church address: ___________________________________________________
Church Phone Number: _____________________ Fax: ___________________
Contact person: ____________________________
Phone number: _____________________ E-mail: ____________________
Dates you are requesting: (First Choice) _______________________________
(Second Choice) _______________________________

Please Make Certain To Send Any Required Security

Deposits and Lodging Fees Necessary To Secure Your
Reservation With This Form
___________________________________

Date: ______________

Mission Leaders Signature

SUMMER PROGRAM REGISTRATION REQUEST

Dauphin Island Baptist Resort Ministry

P. O. Box 156 Dauphin Island, AL 36528 251-861-5124

REGISTRATION FOR RETREAT

Church Name: ____________________________________________________
Church address: ___________________________________________________
Church Phone Number: _____________________ Fax: ___________________
Contact person: ____________________________
Phone number: _____________________ E-mail: ____________________
Dates you are requesting: _______________________________

Please Make Certain To Send Any Required Security

Deposits and Lodging Fees Necessary To Secure Your
Reservation With This Form
___________________________________

Date: ______________

Mission Leaders Signature

REGISTRATION FOR RETREAT

9

Mail this Form to:

DAUPHIN ISLAND BAPTIST CHURCH
Resort Ministry Center
P.O. Box 156, Dauphin Island, Alabama 36528
251-861-5124 FAX: 251-861-6030

ATTENDANCE DECLARATION FORM

(reproduce as needed)

Name of Your Church / Organization:

___________________________________________
Dates of Your Stay:
_______________ To _______________
Number of persons who will attend:
___________________________________________

For purposes of room assignments

(Number of males in your group)

(Number of females in your group)

________________________
________________________

Note any special considerations persons in your group may have

___________________________________________
___________________________________________
___________________________________________

ATTENDANCE DECLARATION FORM

10

Mail this Form to:

DAUPHIN ISLAND BAPTIST CHURCH
Resort Ministry Center
P.O. Box 156, Dauphin Island, Alabama 36528
251-861-5124 FAX: 251-861-6030

INSURANCE DECLARATION

(reproduce as needed)

Your Name (please print):

The Company name of your Insurance
Provider:

________________________________

________________________________
(Your position)

________________________________

Your Insurance Providers

Address and Phone Number:

Your Church / Organizations name

(please print):

________________________________

________________________________

________________________________

As the authorized representative of my church / organization, I do certify that our church /

organization does in fact have insurance with the above-mentioned Insurance Company that covers our
group in case of injury during our trip, while staying on the property of at Dauphin Island Baptist Church
or while engaged in Mission activity.
Further, I certify that our church / organization will indemnify Dauphin Island Baptist Church from all
expense and / or liability for injury and medical treatment for any of members of our group.
Dated this (day) ______________ (month) ______________
(day) ____________________, (year) ______________ .

______________________________________________________________
SIGNATURE
Sworn to and subscribed before me on
Dated this (day) ______________ (month) ______________
(day) ____________________, (year) ______________ .

______________________________________________________________ Notary
My Commission Expires _______________________________

INSURANCE DECLARATION FORM

11

FORMS FOR YOUR VISIT

Mail this Form to:
DAUPHIN ISLAND BAPTIST CHURCH
Resort Ministry Center
P.O. Box 156, Dauphin Island, Alabama 36528
251-861-5124 FAX: 251-861-6030

PERMISSION FOR TREATMENT

(reproduce as needed)

Minors Name (please print):

Group Leaders Name (please print):

________________________________

________________________________

Your Name (please print):

(group leaders title):

________________________________

___________________________

(Your relationship to the minor)

___________________________
My permission is granted for the above-mentioned group leader to obtain medical treatment for the
above-mentioned minor.
I / We, the undersigned, do hereby release, and forever discharge Dauphin Island Baptist Church from
any and all claims, demands, actions or cause of action, past, present, or future arising out of any
damage or injury while participating in the event.
Dated this (day) ______________ (month) ______________
(day) ____________________, (year) ______________ .

______________________________________________________________
SIGNATURE OF PARENT/GUARDIAN
Sworn to and subscribed before me on

______________________________________________________________
______________________________________________________________ Notary
My Commission Expires _____________________________________

12

Mail this Form to:

DAUPHIN ISLAND BAPTIST CHURCH
Resort Ministry Center
P.O. Box 156, Dauphin Island, Alabama 36528
251-861-5124 FAX: 251-861-6030

MEDICAL INFORMATION FORM Page 1 of 2

(reproduce as needed)

PATIENT INFORMATION:
Name____________________________________ Sex_________ Marital Status__________
Address______________________________________________________________________
City___________________________________State_______________Zip_________________
Telephone #________________________SSN# (optional) _______________________
Date of Birth______________________ State of Birth___________________________
NEXT OF KIN:
Name__________________________________________Relationship___________________
Address___________________________________________________________________
City___________________________________State_______________Zip_________________
Home Phone_________________________ Work Phone___________________________
IN CASE OF EMERGENCY:
Phone Number In Case of Emergency - Home _________________ ___________
Phone Number In Case of Emergency - Work _________________ ___________
Family Physician____________________________________Phone_______________________
Family Insurance Co._________________ _______ID#__________Group#__________
Primary Name of Policy Holder_____________________Relationship_________________
MEDICAL HISTORY:
Check the appropriate blanks:
IMMUNIZATIONS:______Tetanus_____PolioBooster_____Measles_____Mumps
_____ Other

13

Mail this Form to:

DAUPHIN ISLAND BAPTIST CHURCH
Resort Ministry Center
P.O. Box 156, Dauphin Island, Alabama 36528
251-861-5124 FAX: 251-861-6030

MEDICAL INFORMATION FORM Page 2 of 2

(reproduce as needed)

PATIENT INFORMATION:
Name____________________________________
ILLNESSES:
Asthma____Sinusitis____Bronchitis____Kidney Trouble ___Heart Trouble_____
Blood Disorder____Diabetes____Dizziness____Stomach Upset____Hay Fever_____
Broken Bones (List)
Other (List)
ALLERGIES:
(List Types) _______________________________________________________
Food_____________________________________________________________
Insect stings/bites___________________________________________________
Poison Sumac, Oak, or Ivy___________________________________________
PREVIOUS OPERATION OR SERIOUS ILLNESS:___________________________________
ANY CURRENT MEDICATIONS (List):____________________________________________
SPECIAL DIET:________________________________________________________________
CHILDHOOD DISEASES:
Chicken Pox____Measles____Mumps____Whooping Cough_____

Other____________________________________________________________

14