To:

From:
Date:
Subject:

Allen Stone, Director of Human Resources

Gxara Munda, Graphic Design Project Manager
October 1, 2014
New Administrative Assistant job requirements and applications procedures

Introduction
As you have requested, I have created a position announcement for hiring a new administrative
assistant. The following announcement includes the job requirements and application procedures
necessary for an applicant to complete before going on an interview with our company.

Title of Position
Stara Designs International has a job opening for a new Graphic Design Administrative Assistant.

Job Requirements
Applicants must be qualified in the following before applying for the administrative assistant position:

Have a BA in Graphic Design or any arts related degree

Experience with Adobe InDesign, Adobe Illustrator, and Photoshop
Strong digital interactive design and creative skills
Knowledge of graphic design standards
Familiar with HTML/CSS syntax
General knowledge of Microsoft Office applications (Word, Excel, and Powerpoint)
Strong Interpersonal Skills
Ability to multitask
Comfortable with working in a fast paced environment

Job Description
This position is responsible for assisting the Creative Arts Director in developing designs for all types of
marketing materials and communications. Duties and responsibilities of this position include:

Developing designs for all types of marketing materials such as digital and print ads,
emails, newsletters, brochures, flyers, and presentations
Gathering materials required for packaging and promotion of services and products
Managing the schedules and deadlines for the graphic design team
Preparing electronic files
Updating flyers and brochures
Responding to customer e-mails and handling client requests

Application Procedure

To apply for the job position follow these steps:

1. Applications are available online at staradesignsint.org under the job openings tab.
2. Select the position for Graphic Design Administrative Assistant.
3. Print out, fill in, and send the application to the following address along with a completed
resume and cover letter:
Stara Designs International
1913 Union Circle Dr.,
Los Angeles, CA 50117-2230
Applications may also be sent by e-mail to staradesignsint@unt.edu

Further Questions & Contact Information

If you have any questions about the job requirements, job description, or application procedures, please
call me at ext.763 or e-mail me at gsm0060@unt.edu.

Stara Designs International

1913 Union Circle Dr., Los Angeles, California 50117-2230

October 8, 2014

Darla Dean
11654 Amsterdam Lane
Anaheim, California 73884

Dear Darla Dean:

Congratulations. We at Stara Designs International are pleased to offer you a position as the new
Graphic Design Administrative Assistant. You submitted a quality resume and exhibited
refreshing charisma and passion during the interview. Your skills will be an ideal fit for our
Design Team.
We need you to start November 2, 2014, at 9:00 am. Your compensation will include an annual
gross salary of $40,000 along with comprehensive medical, dental, and disability programs, and
health and wellness programs. Eligibility for the company retirement plan will begin three
months after your start date. In addition, after three months of employment, you will receive 14
days of vacation. Your work performance will be heavily monitored during these first three
months. If at least four out of the five of the reviews are positive, you will receive an extra week
of vacation. Your work performance will continue to be monitored after the first three months.
Opportunities for promotions and bonuses are likely to occur during holiday seasons. If all five
of your reviews are positive, you will receive a holiday bonus.
If you choose to accept the following job offer, please initial the employment form that came
with this letter and send it to Stara Designs International, 1913 Union Circle Dr., Los Angeles,
California 50117-2230 by October 15, 2014. Your submission of this form is an agreement that
you comply with the given salary and benefits of this position.
We will notify you when your acknowledgement has been received. Then on October 29, 2014
you will need to report to Human Resources. At that time, you will be added into our payroll
system and, we will schedule you for your orientation. Because of these procedures, by law we
require that you bring two proofs of identity (preferably a driver's license and birth certificate)
and eligibility to work in the United States. If you have any further questions pertaining to the

following requirements, please contact me at (555) 693- 4850. We look forward to seeing you on
October 29, 2014. Welcome to the Design Team..
Best Regards,

Gxara Munda, Graphic Design Project Manager

Stara Designs International

Stara Designs International

1913 Union Circle Dr., Los Angeles, California 50117-2230

October 8, 2014

Ryan Rosser
13907 Augustus Drive
Dublin, California 74099

Dear Ryan Rosser:

Stara Designs International, the Department of Human Resources, and the Design Team would
like to thank you for applying for the Graphic Design Administrative Assistant position. The
position search committee has been thoroughly reviewing all of the applicants' resumes and
references. It is important that the committee check over all the necessary qualifications in order
to make the best decision for the company.
You are a valued employee, and we appreciate all that you have contributed as a resource
assistant. In the past year, the company has benefitted from your remarkable skills in collecting
client data for our marketing research. Because of you r contributions we have been able to
increase customer satisfaction with our advertisements. You submitted an outstanding resume;
however, we regret to inform you that you did not meet the qualifications for the Graphic Design
Administrative Assistant position. Your skills in managing client research are exemplary, and we
feel as though you would be more suited for a position in the Department of Data and Research
at this time. It you have further questions, please contact me at (555) 693- 4850.
Best Regards,

Gxara Munda, Graphic Design Project Manager

Stara Designs International