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MEDT 6465, Spring 2014

Team #2: Erin Timmons Molly Reese Brianna Caldwell


Handbook 4

The content submitted is taken verbatim


from the source below.

Marshpoint Media Center, Handbook.


Retrieved from
http://internet.savannah.chatham.k12.ga.us/s
chools/mes/Documents/Marshpoint%20Media
%20Center%20Handbook.pdf

A. Collection Management
1. Consideration file
Consideration File
The media specialist at Marshpoint will
maintain a current file of items suggested for
purchase by students and faculty/staff for
inclusion in the media center collection. The
media specialist will apply selection standards
to all media purchases. The media committee
may need to review items suggested for
appropriateness prior to purchase.
2. Ordering Procedures
4.2 Budget Procedures

Marshpoint Media Center, Handbook.


Retrieved from
The Marshpoint Media Center will follow the
http://internet.savannah.chatham.k12.ga.us/s
budgeting guidelines stated below: Guidelines
chools/mes/Documents/Marshpoint%20Media
for Purchases with State Media Allotment
%20Center%20Handbook.pdf
Media materials purchased using state media
funds must directly support the school library
media program. Media materials include print,
non-print, periodicals, online databases,
supplies, and equipment that are critical to
the support and enhancement of the school
library media center program. These
materials are housed in and circulated
through the library media center for use by
the learning community of the school. Library
Media Center (LMC) equipment purchases
may not be housed in a single classroom on a
permanent basis. To obtain more information
regarding the use of state media funds,
please contact the Department of Library and
Media Services.

MEDT 6465, Spring 2014


Team #2: Erin Timmons Molly Reese Brianna Caldwell

3. Receiving Procedures: bar code


treatment/physical process for
materials
Savannah High School, Media Center
Handbook. Retrieved from
http://internet.savannah.chatham.k12.ga.us/s
chools/lib/teachers/media/Shared%20Docum
ents/Media%20Center%20Handbook.pdf

Lilburn Elementary, Media Center Handbook.


Retrieved from
http://www.lilburnes.org/Media/Media%20Cen
ter%20Handbook.pdf

MATERIAL PROCESSING & INVENTORY


All books and videos will be added to Destiny
circulation system, and spine and barcode
labels will be generated. All equipment will be
inventoried through the media center. The
serial numbers will be recorded and
equipment will be labeled. When equipment is
distributed the room and serial number will be
annotated and added to the appropriate
inventory list. All packing slips will be checked
for accuracy and any missing/damaged items
will be reported to administration.
4. Weeding
Weeding Process
Weeding should be a continuous evaluative
process to discard obsolete and worn out
materials. The faculty should be included in
the weeding process to avoid removing
materials that may be useful.
Weeding Guidelines
The collection of the school library media
center should be designed to support the
curriculum and meet the needs and interests
of the students. The development of a quality
collection requires selection principles which
are applied to the acquisition of materials. In
order to maintain the quality of the collection,
it is also essential to apply weeding
principles. Carefully planned weeding will
ensure that the collection in the school library
media center contains accurate, current, and
relevant materials to support the curriculum
and meet the needs and interests of the
students. The collection of materials which is

MEDT 6465, Spring 2014


Team #2: Erin Timmons Molly Reese Brianna Caldwell
appealing in content as well as appearance
will result in greater utilization of resources.
Materials Which Should be Removed
Worn and damaged titles, damaged/missing
pages, cover, binding, scratched/torn
audiovisual materials, damaged/torn study
prints Superseded titles, previous editions of
almanacs, directors, yearbooks,
Encyclopedias should be considered for
weeding at least every five years
Duplicate titles, all unnecessary duplicates
not circulating, retained copies, if not
circulated in two years
5. Repair and mending
Brookwood School, Media Center Policy &
Procedures Handbook. Retrieved from
http://stu.westga.edu/~lsmith40/FinalPPH_las
.pdf

Mending and Repairing Policy


Our Media Center staff will attempt to repair
and mend all damaged books. It is crucial that
students and faculty report necessary repairs
and return the materials as soon as possible
to prevent further damage. The media center
staff will determine the feasibility of mending
and repairing print materials.

B. Technical services
1. Damaged books procedures
Fairfield Intermediate School, Policy and
Overdue/Lost/Damaged Items
Procedures Manual. Retrieved from
Students will not be able to check out other
http://fislibrary.weebly.com/uploads/8/9/4/0/89 materials until overdue books are returned or
40861/policy__procedure_manual.pdf
the book is paid for in full if it is lost. Students
and parents will be charged the full amount of
replacing the book for a lost material. A
complete refund will be given to books that
are found and brought back to the library in
the same condition within the same school
year. Damaged books will be accessed and
the media center staff will apply a fee that is
equivalent to the damage. Notices will be sent
every three weeks as a reminder of materials
that are overdue and/or fines that need to be
paid by students to the media center.

MEDT 6465, Spring 2014


Team #2: Erin Timmons Molly Reese Brianna Caldwell
2. Lost books procedures
Kyrock Elementary, Media Center Handbook.
Retrieved from
http://mrtg.edmonson.k12.ky.us/blogs/dreynol
ds/files/2011/04/Kyrock-Media-CenterHandbook1.doc

Charges
The following charges will be assigned to
lost/damaged books:
Lost books and damaged books which cannot
be repaired---replacement cost (not to exceed
$30.00 per book).
Lost magazines--$3.00
This applies to students and staff.
The Media Specialist will submit the lost
materials list to the principal one-week before
the end of school. The principal will determine
if replacement charges apply.
C. Collaboration resources
1. Reconsideration of materials

Tobacco Road Elementary Library Media


Center, Policy and Procedures Manual.
http://tobaccoroad.rcboe.org/download.axd?file=980275aa1584-4997-81c283c2a938b233&dnldType=Resource

Baltimore County Public Schools, Media


Center Handbook. Retrieved from
https://www.bcps.org/offices/lis/office/admin/s
election.html

Reconsideration of Media Materials


Materials will only be removed from the
collection as they become outdated and meet
the criteria of the annual weeding process.
However, on occasion a complaint is received
that a specific book or material is
inappropriate for the learners at Tobacco
Road. The following procedure will be
implemented for a complaint:
The complainant will be asked to file their
complaint in writing on the Form for
Reconsideration of Media to the
administrator. The school administrator shall
refer the complaint to the Building Media
Committee to consider the validity of the
complaint. After reviewing the complaint the
committee will meet with the complainant to
reach a decision on the issue. If the
complainant does not accept the response of
the committee than the complaint will be
referred to a RCBOE Media Committee.

II. Procedures
A. Collection Management
1. Consideration file
Library media specialists should maintain a
Consideration File for future purchases. This

MEDT 6465, Spring 2014


Team #2: Erin Timmons Molly Reese Brianna Caldwell
file should reflect school needs, staff
recommendations, and reviews. Technology
has greatly enhanced the efficiency of
creating consideration files, e.g., Follett's
Titlewave. For items not available book
jobbers who have online ordering and
collection development, create a database to
input ordering information for resources which
are recommended for purchase and to output
a list of resources to order. Some suggested
database fields are: Title, author, publisher,
copyright, review source, price.

Valdosta State University, Library


Procedures. Retrieved from
https://www.valdosta.edu/academics/library/d
epts/acquisitions/order-procedures.php

2. Ordering procedures
General Process
The Library encourages faculty to participate
in the building of the Library collections.
Every academic department has a
Departmental Coordinator who manages
order requests for his or her department.
Faculty should send Library orders to the
Departmental Coordinator.
At a minimum, the following information
should be included in the order: Title, First
Author, ISBN, and Date or Edition.
Choice Cards are regularly distributed to
Departments. If you are not seeing these, but
would like to review them, please contact
your Departmental Coordinator.

Instructions to Department Coordinators


We will no longer be using BlazeView to
upload files.
Orders may simply be emailed to your Library
Liaison, please cc the Acquisitions Librarian.
A simplified Excel form for gathering orders is
available here. Excel is preferred to other

MEDT 6465, Spring 2014


Team #2: Erin Timmons Molly Reese Brianna Caldwell
formats (for instance, Word or Access).
Items may be rush-ordered to expedite
receipt and processing.
It you would like an item rushed, please make
that known at the time the order is placed.
Journal/Periodical orders
Please be sure to check the Odum Library AZ list before placing periodical requests. We
may already have online access to the title.
The deadline for placing periodical orders is
May 1st of each year. Subscriptions begin the
following January.
Because of the ongoing commitment of a
periodical subscription, most departments
have policies governing new subscriptions.
Both the Library Coordinator and the
Department Head need to approve new
subscriptions.
Periodicals are generally available in both
print and online formats. Make your
preference known at the time of your order.
For help with pricing information, contact your
Library Liaison.

The School District of the City of St. Charles,


Library Media Center Policies and
Procedures. Retrieved from:
http://www.stcharles.k12.mo.us/downloads/Li
brary_Policy_Manual_1-27-09.pdf

3. Receiving procedures: bar code


treatment/physical process for
materials
The following procedures should be followed
when processing books:
All materials must be cataloged before being
put on the shelf
AACR2 rules will be followed when
cataloging
Local information should be added to MARC
records
Sears subject headings will be used for

MEDT 6465, Spring 2014


Team #2: Erin Timmons Molly Reese Brianna Caldwell
original cataloging
Dewey Decimal Classification will be used for
nonfiction
All materials will be bar-coded and the
number recorded in or on the material
Security devices will be added to books
before shelving at libraries with
security systems
Call numbers will be placed on all materials
for easy access
When available, dust jackets will be covered
Records must be kept of dates when
periodicals are received

Goshen College, Library Handbook.


Retrieved from:
http://www.goshen.edu/library/weeding_proce
dure.pdf

4. Weeding
STEP 1 Consult with Technical Services
Before initiating major weeding
projects, please consult with the
Technical Services
Librarian to ensure the necessary
information and assistance can be
provided in
accordance with your anticipated
timeline.
STEP 2 Gather and analyze usage statistics
Create a shelf list report or request
one from Technical Services that
shows circulation
statistics for each item. Identify
and document areas of greatest
and least usage.
STEP 3 Collaborate with faculty on weeding
criteria
Consult with faculty to determine

MEDT 6465, Spring 2014


Team #2: Erin Timmons Molly Reese Brianna Caldwell
when items covering historical
aspects of a topic
should be retained, and which
well-known scholars of a discipline
should be
represented in the collection.
STEP 4 Shelf read the section
Have the following materials with
you:
Withdrawal shelf list of section
under consideration
Marking pen and shelf marker
Weeding policy
STEP 5 Make item-by-item weeding
decisions
Study the subject areas in your
collection as a whole, then
examine each item in turn.
Using the Guidelines Table
(APPENDIX A), check the physical
condition,
circulation dates, copyright date,
and appropriateness for your
collection. Alter
the formulae to fit your particular
needs, using your experience and
knowledge.
Give careful consideration to
textbooks, duplicates, outdated
editions, and
materials on topics no longer in
the curriculum.
Check standard indexes and
research guides. This will alert you
to possible high
usage, since indexes will direct
patrons to a particular source and
research
guides will provide direction in the
consideration of the usefulness of
a source,

MEDT 6465, Spring 2014


Team #2: Erin Timmons Molly Reese Brianna Caldwell
regardless of copyright.
Set aside or mark books that are
candidates for withdrawal.
STEP 6 Solicit faculty feedback
Send the Withdrawal Memo
(APPENDIX B) and list of
withdrawal candidates to
appropriate faculty. Provide them
with a specific time frame (three
weeks for example)
to evaluate materials set aside for
weeding. When appropriate,
discuss and reach
consensus with respect to
discarding and replacement of
library materials.
STEP 7 Process materials
For smaller weeding projects, fill
out a Weeding Decision Form
(APPENDIX C) for each
book. For larger projects, consult
with the Technical Services
Librarian regarding the
most efficient way to process the
materials. Send weeded materials
and Weeding
Decision Forms to Technical
Services.
STEP 8 Document your process and
decisions.
Leave a paper trail (or preferably
an electronic version) for future
reference. Be sure
to include the following
information:
(1) The LC
classifications/section(s) you
weeded
(2) MUSTIE formula(s) you used
(3) Sources and faculty members

MEDT 6465, Spring 2014


Team #2: Erin Timmons Molly Reese Brianna Caldwell

Waddella Academy Media Center, Media


Center Handbook. Retrieved from:
http://waddellacademymediacenter.cmswiki.w
ikispaces.net/Parent+Letter

Anderson School District One School Library


Media Center, Library Media Center
Handbook. Retrieved from
http://www.anderson1.k12.sc.us/cms/lib04/SC
01000609/Centricity/Domain/3/LMS%20Hand
book.pdf

you consulted, and any counsel


received from
them
(4) Date the project was
completed
5. Repair and mending
Please notify the media center of any
damage. Please do not attempt to repair
books at home. Ms. Daly and Ms. Dols will
determine the best way to repair a book.
Damage fees may be assessed. Lost books
will result in the loss of check out privileges
until the book is either returned or paid for.
Please notify the Media Center staff if you
think your child's book went to the public
library by mistake.

B. Technical services
4. Damaged books procedures
Shelves should be checked periodically for
binding, discarding or mending to improve
the appearance of the shelves.
1) Remove items from shelf. Check out item
to Patron Discarded Books. Remove
pocket; date due slip, and the barcode.
2) Black out with magic marker all traces of
school ownership stamp.
3) Write Discard on front and back cover and
title.
4) Either put discarded materials in trashcans
in the library or in the dumpster.
5) As a general rule, discarded materials are
not given to students. Materials may be
offered to teachers for picture clippings, etc.
Out-of-date, inaccurate discarded
materials should never be distributed.
6) At time of inventory, print out list of items
checked out to Patron Discarded Books
to file with annual inventory report.
7) After inventory report is completed and
discarded list is printed, remove items from
Circulation+ (Follett) if not planning to

MEDT 6465, Spring 2014


Team #2: Erin Timmons Molly Reese Brianna Caldwell
reorder. If planning to reorder, remove only
copy information. In the event of duplicate
copies, remove only copy information.
Pamela F. Brown International Media Center,
Media Center Handbook. Retrieved from:
http://fcmartin.dadeschools.net/mediacenter/
MediaCenterHandbook.html

5. Lost books procedures


Students are not charged a late
fee for overdue books. However,
students may not check out
additional books until all borrowed
items are returned. The
replacement cost of lost or
damaged books must be paid
before student may check out
additional books. Students are
encouraged to renew materials
needed for more than two weeks

Douglas County Libraries, Library Policy


Handbook. Retrieved from:
http://douglascountylibraries.org/AboutUs/Poli
cies/Library-Materials-ReconsiderationProcess

C. Collaboration resources
1. Reconsideration of materials
To comply with this policy, a request for
reconsideration must be in writing. Forms are
available at the Circulation Desks of all
DISTRICT libraries and upon completion,
may be mailed to a DISTRICT library or
delivered to the Library Director. Upon receipt
of the signed form, the Library Director will:
Examine the material in question, the issues
raised and the circumstances involved.
Make a decision to remove or retain the
material in question.
Respond in writing to the request within one
week of receipt.
Provide the patron with a copy of this
Reconsideration Process policy and other
applicable policies and inform the individual of
the availability of a Board hearing.

APA citation for resource 4

Text copied from resource 4

MEDT 6465, Spring 2014


Team #2: Erin Timmons Molly Reese Brianna Caldwell
APA citation for resource 5

Text copied from resource 5

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Erin Timmons
Molly Reese
Brianna Caldwell

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