SAP Materials Management

Overview on pricing procedure..

28/04/2013

By: Ashish Sawant

ANALYSIS OF ACCESS SEQUENCE IN PRICING PROCEDURE

ANALYSIS OF ACCESS SEQUENCE IN PRICING PROCEDURE

ACCESS SEQUENCE STUDIED: 0002(STANDARD) GROSS PRICE

SAP MATERIALS MANAGEMENT

PRICING PROCEDURE:
(6 Digit alpha numeric code)
We define the pricing procedure to define condition supplement for the material price.
The condition supplement specifies the discount, surcharge, freight etc that we want a
system
every
time
to
access material
price condition
records.
The total value of the material is calculated or based on all addition and subtraction i.e.
discounts, surcharge, tax freight etc
IN SHORT PRICING PROCEDURE

GROSS VALUE: QTY*UNIT PRICE

= 1000*10
= 10000
DISCOUNT

=10% ON GROSS PRICE

= 1000

NET PRICE

= GROSS DISCOUNT
= 9000

CONDITION TYPES INVOLVED:(EXPENDITURE)

FRA1(FREIGHT) = 100 RS
INSURANCE

= 10 RS

LABOR

= 50 RS

EFFECTIVE PRICE =(10,000-1000+100+10+50)

= 9160/-

THUS,
CALCULATION SCHEMA:(RM0000)
GROSS PRICE
DISCOUNT
NET PRICE

PROCEDURE

EXPENDITURE
EFFECTIVE PRICE

Pricing procedure is picked up based on schema group vendor &

schema group Purchase Org

SCHEMA GROUP:
Grouping together vendors for whom the same calculation schema(procedure) is
valid and same.
Ex:
Vendors
V1
V2
V3
V4
V5

Procedure(calculation schema)
P1
P2
P2
P2
P2

V6
V7

P1
P1

Thus schema group vendor:

G1(SCHEMA GROUP)
V1
V6

P1(RM0000)

V7

Thus schema group vendor:

G2(schema group)
V2
V3

P1(RM1000)

V4
V5

Grouping together certain purchasing organizations that use the same calculation
schema(procedure)

Purchase org*vendor combination

po1*v1
po2*v2
po3*v3
po4*v4
po5*v5
po6*v6

Procedure(calculation schema)
P1
P2
P2
P2
P2
P1

po7*v7

P1

S1(SCHEMA GROUP)
PO1*V1
PO6*V6

P1(RM0000)

PO7*V7

S2(SCHEMA GROUP)
PO2*V2
PO3*V3

P2(RM1000)

PO4*V4
PO5*V5

Path:
Go to SPRO - MM - Purchasing - Conditions - Define Price Determination Process Define Schema Group

1) Schema Groups: Vendor

2) Schema Groups for Purchasing Organizations

3) Assignment of Schema Group to Purchasing Org

You can assign Schema Group Vendor in purchasing data screen in vendor master
record.
You
ou can assign the schema group purchasing org for company purchase org.

You can assign the required Pricing procedure

procedure(RM0000) to the combination of schema
group vendor & schema group Purchase Org
Org.

Imp note:

MM pricing procedure related condition records we have to maintain using TCODE MEK1

TAX procedure related condition records we have to maintain using fv11 tcode,
and
SD related condition record we have to maintain in vk11.

Tax procedure can be seen using OBYZ tcode

Condition Type

Condition technique:

An Access Sequence access a Condition Record of a Condition Type in a Condition

Table is a Condition Technique.

A)Access Sequence (accesses condn record)

It specifies the order in which system searches or access the condition records from
condition table

Access sequence is search strategy which searches valid condition records (from
condition table for condition types.
If we want to make the condition type independent then we assign access sequence to it
so that it will fetch the value from condition tables .
But we dont assign access sequence to dependent condition types because they take
value from the independent condition type on which it is dependent .
For example PBOO is a independent condition type so it will fetch value from the
condition table related to info record. Then other dependent condition
types related to surcharge , discount will take the value from PBOO
Very imp: FOR EXAMPLE
In pricing you want the discount/material to overrule the discount /customer ,
then you have to position the discount / material condition table above discount /
customer table.
Access sequence will pick access the discount /material condition table first and
picked the prices.

B)Condition Record
Condition Record: Condition record is a data record that stores a condition or condition
supplements.
Conditions include:

Prices,
Discounts and surcharges,
Taxes,
Output etc.

Condition records allow you to store and retrieve pricing data in the system.
system All the
pricing elements of your daily business - the prices,, discounts, and surcharges for freight
and taxes - that you want to use for automati
automaticc pricing must be stored in the system as
condition records. You can define as many condition records as you want for the different
pricing elements for any validity period.
You create condition records for all the pricing elements that the system takes into
account during automatic pricing.
pricing. During document processing, the system transfers data
from the condition records and determines the amounts for individual pricing elements
(prices, discounts and surcharges) and the final amount for the sales document.

It is a data record used to store conditions or condition supplements,, i.e. condition like,
gross price,discount,
discount, freight, and surcharge, Tax etc.
data store

Condition Type :

Condition type: Condition type is a Pricing element or in other way it is a characteristic

of a condition.

Ex: In Pricing, different condition types are used to distinguish between a discount
that refers to a Net price and a Discount that refers to a Gross Price.

Here the Condition Type is very important like PB00, PBXX,RA01 etc.
In the background every Condition Type has its own definition means the purpose of the
Condition Type like, is it for Pricing or Percentage, Quantity base, Accrual Fields etc is
to be defined to work this functions.
Normally we use the existing ones without any risk. But some cases, we have to Create a
New Condition Types as per the organisation requirement.
The Pricing Schema is nothing but the calculations procedure of Condition Type.
Ex. RA01 - Discount % is calculated on PB00 - Gross Price means
RA01 is based on PB00 like that we have to define in the Pricing Schema
which makes easy to use in real time.
lets say PB00 has the Access Sequence - 0002.
But RA01 does not have the Access Sequence, because it is a dependent on PB00. But
both are Condition Types.

Ex:in below screen shot we can see that there different condition types of discount and
surcharge,sales price inclusive of tax and exclusive of tax etc. Condition record stores
Condition record, records data for each condition and condition supplement(eg. Diff.
types of discounts)

Condition Table
Condition Table: Condition table is a table that defines the structure of condition
record keys. And the key consists of a variable part that represents one or more
fields, and a fixed part that is identical for all condition records.

STEPS IN PRICING PROCEDURE:

SPRO
MATERIAL MANAGEMENT PURCHASING
CONDITION
DEFN PRICE DETERMINATION
DEFN SCHEMA DETERMINATION

CLICK SCHEMA GROUP VENDOR

NEW ENTRY/COPY FROM STD.AND RENAME IT

RE = RELS PRICING PROCEDURE
NOW CREATE SHEMA GROUP PUR CHASE ORG. AND IN NEXT STEP ASSIGN IT TO OUR PURCHASE
ORGANISATION

Select standard procedure. RM0000, Copy and rename it by your procedure , here rmrels

COPY STANDARD RM0000 and rename it with your pricing procedure name say RMRELS

Enter enter..until you get below mentioned screen

DEFINE SCHEMA DETERMINATION:

ENTER
NEW ENTRY

Put your p.org, porgschema and calculation schema

Define condition types

COPY AND CHANGE NAME OF CTYPE FROM PBOO AND PBXX TO REOO AND REXX

It should be changed to RMRELS i.e. our pricing procedure,we will change it in further steps.

Define access sequence

COPY

COPY ALL and enter till you get screen:

Check

Check

Save
Come again back to condition types and put the access sequence in condition type details:

Note to change pricing procedure here from rm0002 to

to rerels

If you want to create condition tables you can create , but no need in case we had copied procedure from
standard , so we will use the same condition tables in it rather than creating.

If still want to create procedure is:

Click generate:

Click local object

Go back to define access sequence and in your access sequence(rels) details put your table as follows:

Here you can create new entry and put your table 633 and give the sequence no where you have to put italso
note to tick exclusive indicator:

Go back to define calculation schema

Go to control data

Change pb00 to re00 and pbxx to rexx

Save

In vendor master put your vendor schema group , say re as shown below

Click condition and put condition type re00 and values.

In condition tab see your condition record re00 appears (which was earlier pb00)
Thus in maintain condition types you can create your own conditions for freight and discounts and also put in
inforecord conditions tab so that all conditions appear
appe in po.
Create po:

Click analysis : to determine from where price picked:

Go to access sequence in pricing procedure , it will show frm where priced picked and which conditions got
satisfied.

Thus we can see sequence no 25 got satisfied hence it triggers(material inforecord).

Fields satisfied from access sequence, sequence no 25 are:

SIMILARLY WE CAN DO MANY SCENARIOS , AND CAN SEE PRICING

PROCEDURE WILL PICK PRICE FROM WHICH SEQUENCE FROM WHICH
CONDITION TABLE:
Below are some brief scenarios explained

BRIEF OVERVIEW

We have different access sequence steps and table nos in particular access sequence say 0002.it also
contains different fields.
It can be observed in access sequence 0002

accesses

fields.

When P.O. is assigned / applied with pricing procedure,then the procedure will trigger iff your
requirements in P.O.(and associated inforecords iff any) matches with the key fields and requirements in the
condition tables assigned with the access sequence steps, and only that particular sequence step will trigger
and price in the p.o. will be picked from the condition records(or inforecord) maintain Access Overview
condition tables.
ACCESS OVERVIEW CONDITION TABLES are the tables where condition records are saved.

SCENARIO 1:

SCENARIO 1:

WHEN THE SEQ STEP 40 AND TABLE 25 =INFORECORD FOR NON STOCK ITEM WILL TRIGERRED ?

SOLUTION:

Requirements for the condition 40-25

25 to be trigerred are:
a)
b)
c)
d)
e)
f)

Vendor
P. org
Material Group
Purchase inforecord
Plant
Inforecord category

Along with these ,it also has a requirement of 38(plant info record-NLAG)means for non-stock able
items.
Thus if Our P.O. (inforecord combination),will meet the above requirements then the condition will
trigger .

Thus we will do the following steps:

a) Make plant specific inforecord(/nme11)
Vendor:2797
Porg:dpo1
Plant:d1
Inforecord category : std

Enter : Material Group = 0020020(suppose)

Price = 60(suppose)
Save:
Inforecord generated: 5500000219

Now , we can make P.O.(/NME21N)

PORG: DP01
K

VENDOR: 2797

MATERIAL DISCRIPTION

GO TO CONDITIONS

PLANT

INFORECORD

Analysis:

Result:
Thus here we can observe that all the criteria are satisfied and also the requirement 38 is also got
satisfied by putting account assignment category k and just a material description, which will denote
that the material is non stockable and consumed directly by the cost centre(9999,g/l acc400000)

Thus the procedure id trigger with the sequence no and steP25 and thus price taken from condition record
maintained in table A025

SCENARIO: HOW SEQ STEP 15 TABLE NO 16 WILL TRIGGER

SOLUTION: Check the inputs for the table 16.

Here we can observe that the keyfields in table 16 are:

a) purchase document
b) item
thus iff these two necessities will get satisfied then only the pricing procedure will trigger.
As it is a contract item doc, here we have to create a contract:

Steps:/nme31k
Vendor:2797
Agreement: mk

Agreement date:1.3.2013
Porg:dpo1
Pgrp:434
Plant:d1
Sloc:001
Material grp: 001
ENTER
ITEM

MATERIAL

10

QUANTITY

PR-RM-03

50000

SAVE(4600000108 DOC SAVED)

NOW WHEN YOU POST A P.O.:

/nme21n(put outline agreement no: 4600000108)

Go to condition view

ANALYSIS

HERE WE CAN SEE THAT THE PO WILL PICKE THE VALUE FROM CONDITION RECORD MAINTAINED IN
A016(TABLE 16) FROM STEP NO 15.
THUS THE REQUIRED CONDITIONS SATISFIED AND HENCE TRIGERRED.

SCENARIO3:
HOW Seq step no 20 and condition table 67 (PLANT INFO RECORD PER ORDER UNIT) can be triggered.

Solution:

Requirements for the conditions are:

1) requirement 36(which means PLANT INFO RECORD/BME ACTIVE)
IF WE CHECK ABAP program for this we can see it will ask for variable p.o.
unit active to be made.

2) The other requirements to satisfy the conditions are:

Vendor
Material
Porg
Inforecord category
Plant and order unit

Once these requirements will get satisfied ,in our p.o. inforecord combination, this sequence step 20 will
trigger and it will pick price from A067(TABLENO 67)

FOR 1ST CONDITION TO SATISFY:

In inforecord make VARIABLE PURCHASE ORDER UNIT ACTIVE
HERE PUT2 WHICH WILL RESEMBLE ACTIVE WITH OWN PRICE

Go to change view of material master(/nmm02)

Go to additional data

Unit of measurement
X
1
3
4
2

AUN
EA
KG
TO
DZ

Y
1
1
1
1

AUN
EA
EA
EA
EA

SAVE

NOW,make inforecord with:

Vendor,material,porg,plant,inforecord category,order unit and save.
IN INFORECORD GO TO CONDITION
DOUBLE CLICK

UNIT OF MEASURE
EA

CONDITION

MATERIALPRICE

KG
PUT PRICE AND COME BACK, DO FOR ALL 4 UNITS AND SAVE.

THE PRICES ENTERED ARE:

EA
DZ
TO
KG

100
400
250
350

SAVE

Screen shot for material master additional data adding

units

click condition , put price for each units. And save(in

save inforecord)

Final display mode of inforecoed after putting price for each unit

/nme21n(create po)

Put vendor and inforecord

Analysis

We can see that as all the two requirement which was essential(mentioned above) got satisfied and
triggered the po will pick the price from condition record in the condition table in the sequence step no
20 and table no 67.

CONCLUSION:
Thus all other Steps-sequence,
sequence, and condition tab
tables
les in combination worked in the similar way and trigger
the sequence once the requirements in the condition table matches with the requirements in p.o

THANK YOU