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SECTION 4

CUSTODIAL
SERVICES
4.0

Performance Requirement

Work Category
Custodial Services

Description of Standard

Frequency

Provide Routine Custodial Services (4.1 thru 4.26) and Non-Routine Custodial Services (4.27) to
N/A
clean school and office facilities, including all preschool, sure start and kindergarten rooms at elementary
schools. Cleaning may be performed during or outside normal operating hours. Offices and areas such as
supply rooms, computer rooms, library/media centers and other areas not accessible during evening
hours are cleaned during normal operating hours. NOTE: For all work in this section, unless otherwise
indicated, Daily and Weekly or Twice or Three per week (with no less than one day between
services) These frequencies apply to days and weeks that schools are in session. One full cleaning is
required before the start of the school year. Three days prior to school start, provide cleaning of all
restrooms and remove trash from all classrooms. . See Reduced Services in Para 4.28 below.

Saturday
Cleaning is
Permitted

4.0.1

Day Services

Day services shall be performed during operational hours only at Elementary Schools and Intermediate
Schools. Day Services include cleaning of the Principals Office IAW all applicable subparagraphs of
this Part IV, floor cleaning during inclement weather IAW Para. 4.7, Outdoor Cleaning IAW Para. 4.17
and emergency cleaning at the ES and IS are addressed under Routine Custodial Services. Emergency
cleaning at MS and HS is IAW Para.4.27 Non Routine Services.

Performance of Day Services


shall be performed to the
standards established under each
applicable paragraph of this
PWS.

As described in
applicable
paragraph of this
Section 4.

4.0.2

Annual Services

Provide Schedule 4 weeks Prior to Performance and Coordinate Work Performance with COR.

Performance of Annual Services


shall be performed to the
standards established under each
applicable paragraph of this
PWS.

As described in
applicable
paragraph of this
Section 4.

4.1

Vacuuming

See Below

N/A

4.1.1

Classroom Areas

Use industrial-type vacuum cleaners equipped with a HEPA filter (5-micron porosity or less) and which
supply a minimum of 200 millibars of suction as measured at the end of the hose.

4.1.2

Non-classroom
Areas

Daily in ES and
After vacuuming, upholstery,
carpet fabric and walk-off mats IS
are free of litter and dirt.
Three Times per
week in MS and
HS
Daily in ES and
Use industrial-type vacuum cleaners which supply a minimum of 200 millibars of suction as measured at After vacuuming, upholstery,
the end of the hose.
carpet fabric and walk-off mats IS
are free of litter and dirt.

4.2

Waste Disposal
Classrooms

Empty wastebaskets and remove any additional articles marked as trash. Provide plastic liners for
wastebaskets. Trash collected that is already separated for recycling shall be disposed of in the
appropriate collection containers for each type of recyclable materials.

Wastebaskets, paper baskets are


clean and returned to their
original position. Separated
recyclables are deposited in
appropriate collection
containers. Articles marked
trash are removed.

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Three Times per


week in MS and
HS
Daily in ES and
IS
Three Times per
week in MS and
HS

4.2.1

Waste Disposal
Administration
Spaces and offices

4.2.1.1

Waste Disposal
Specialized Areas

Empty wastebaskets and remove any additional articles marked as trash. Provide plastic liners for
wastebaskets. Trash collected that is already separated for recycling shall be disposed of in the
appropriate collection containers for each type of recyclable materials.

See above

Daily ES and IS
All Areas

Empty wastebaskets and remove any additional articles marked as trash. Provide plastic liners for
wastebaskets. Trash collected that is already separated for recycling shall be disposed of in the
appropriate collection containers for each type of recyclable materials. Specialized areas include Sure
Start, PSCD, Nurse Office/examination room, culinary arts, science room labs, Office Reception Area,
home economics, library, art rooms, teachers lounge, auditorium, restrooms, locker rooms and LIMS.
Inventory, store, and handle of hazardous materials, perform site audits to identify and maintain records
for each material requiring a Material Safety Data Sheet (MSDS), and establish a communication
program and employee training and certification standards IAW Hazardous Material and Waste
Management Plan and all applicable laws, regulations and local installation requirements.

See above

Three Times per


Week MS and
HS
Daily

All hazardous materials and


wastes controlled IAW the
Hazardous Material and Waste
Management Plan and all
applicable laws, regulations and
local installation requirements. .

As required to
maintain
compliance with
all applicable
laws and
regulations.

Remove doormats and mud scrapers located inside and outside entrances and other locations such as
steps and landings. Clear collection basins of all trash, debris, dirt and sand. Replace doormats and
reinstall mud scrapers after cleaning.

After cleaning, collection


basins, mud scrapers and
doormats inside and outside are
free of dirt, and scrapers are
correctly re-installed.

Daily During
Inclement
weather
otherwise once
per week

4.2.2

Hazardous Material
and Waste
Management

4.3

Mud Scrapers and


Door Mats

4.4

Counter Tops, and


Clean countertops and sinks in classrooms, using a non-abrasive cleaner. Clean ceramic tiles with soap
Sinks in Classrooms and water.
and Offices

Spots or other foreign matter are


removed. Wash sinks free of
spots, scale, scum, and mineral
deposits. Resupply soap and
paper towels. All cleaning
materials are removed.

Daily in ES, IS
& Specialized
Areas
Three Times per
Week in MS and
HS

4.5

Carpet Shampooing

Remove furniture from room floor. Vacuum and shampoo carpet & area/throw rugs to remove various
stains and soiled areas. Use chemical cleaning solutions that are specifically designed for carpet cleaning.
Follow carpet manufacturers suggested deep cleaning method, when known. Shampoo with an
appropriate retracting carpet shampooing machine and approved shampoo solution. Avoid saturating
carpet to the extent practicable, and remove excess water immediately after shampooing. Return furniture
to the position from which it was removed when carpet is thoroughly dry to avoid rust stains.

Carpeting & area (and throw)


rugs are free of foreign matter
and stains. Double layer carpets
shall be cleaned with a dry
cleaning agent, where
practicable or considered
effective.

Once per Year


(Summer)

4.6

Floor Maintenance
PVC, linoleum,
raised-dot, vinyl,
stone, ceramic tile
floors

Remove furniture. Use cleaning solutions and methods that meet appropriate industry standards
applicable to the floor type. Return furniture to its original position.

Floor surface (including corners Once per Year


(Summer)
and edges) is cleaned
thoroughly. Resulting floor
presents an even, reflective
surface free of streaks, scratches
and dirt spots. All floor
maintenance solutions are
removed from furniture and
baseboards. Floor is free of
residues or mop strands.

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4.7

Floor Surface
Cleaning- General

Sweep or dry mop all floor surfaces and coverings (including all school areas, classrooms, interior
stairways, landings, hallways and gym floors, Libraries, Computer Rooms and Science labs) to remove
loose debris. Perform wet mopping with an industrial utility mop. Return furniture and items to their
original position. High-traffic areas commonly soiled during inclement weather may require cleaning
more than once a day. For waste disposal and listing of specialized areas see paragraph 4.2

4.7.1

Floor Surface Admin Sweep or dry mop all floor surfaces and coverings
Spaces

4.8

Gym, Stage, MPR


Floors, All Types

See Below

4.8.a

Gym, Stage, MPR


Floors, All Types

Gym, stage and multi-purpose room floor surfaces shall be maintained IAW specific manufacturers
recommendations.

Floor surface and coverings,


including gym flooring, are
cleaned thoroughly, free of dust,
dirt, stains, streaks, fluids and
litter. Floor maintenance
solutions are removed from
furniture and baseboards. Floor
is free of residues or mop
strands. Floors are cleaned often
enough during inclement
weather to ensure good
appearance and safety.

Daily for ES and


IS.
Three Times per
week for MS and
HS.

Daily for
Specialized
Areas in all
Schools See
paragraph 4.2.1.1
for listing
Admin Office
See Above Paragraph - General Reception Area
Cleaning
All SchoolsDaily

Floor surface and coverings are Daily for ES, IS,


free of dust, dirt, stains, fluids combined
ES/MS and
and litter.
combined
ES/MS/HS.
Three Times per
week for MS and
HS.
Once per Year
(Summer)

4.8.b

Gym, Stage, MPR


Floors, All Types

Strip, rejuvenate and seal gym, stage and multi-purpose rooms, and all other spaces with special flooring Floor surfaces are returned to
IAW specific manufacturers recommendations.
maximum possible finish.

4.9

Low Dusting

4.10

High Dusting

Dust all low surfaces up to 180 cm above the floor level before cleaning floors. Perform low dusting with Exposed surfaces up to 180 cm Weekly
a treated cloth or duster. Remove dust, dirt, smudges, and loose soil from all exposed surfaces, including above the floor level are free of
furniture, window frames, door surfaces and frames, casings, window sills, Rolladens, baseboards, trim dust and litter.
ledges, radiators, piping, heating lines, ventilation ducts, wall projections, surface-mounted electrical
conduits, and handrails. Dust tops of shelves and bookcases.
Use a treated cloth or duster to dust all exposed surfaces; including piping, heating lines, ventilation
Exposed l surfaces beyond 180 Once per Year
ducts, exhaust vents, wall projections, and surface-mounted electrical conduits over 180 cm above the
cm above the floor level are free (Summer)
floor level.

of dust and dirt.

4.11

Spot Cleaning

Use non-abrasive cleaning materials to clean washable surfaces, including walls, window frames, door
surfaces and frames (including kick plates), casings, window sills, Rolladens, baseboards, trim ledges,
radiators, piping, heating lines, ventilation ducts, wall projections, surface-mounted electrical conduits,
and handrails..

4.12

Interior Glass
Cleaning

Use non-abrasive cleaning materials to clean all interior mirrored and glass surfaces on doors, walls,
showcases and partition walls with mirrors and glass surfaces (excluding skylights).

Weekly
Washable surfaces of walls,
partitions, doors, and radiators
are clean and free of smudges,
fingerprints, streaks, dirt, and oil
or grease spots.
Weekly
Interior mirrored and glass
surfaces in washrooms and

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latrines, on doors, walls,


showcases and partition walls
with mirrors and glass surfaces
are clean and free of dirt, with
cleaning material removed.
Once per Year
Interior and exterior door and
(Summer)
window glass and frame
surfaces are clean, shiny and
free of dirt. Cleaning materials
are removed. Screens and screen
frames are clean and free of dirt
with screens correctly reinstalled.
Daily in ES, IS
Clean and disinfect all sinks and drinking fountains. Mop up all water spills around all sinks and
Sinks and drinking fountains
drinking fountains.
cleaned and disinfected, free of & Specialized
Areas
dirt, and water / lime spots.
Areas around sinks and drinking Three Times per
Week in MS and
fountains kept dry
HS.
Clean light fixtures, globes, reflectors and casings with a mild soap solution and dry. Any parts removed Light fixtures are clean, and free Once per Year
(Summer)
for cleaning shall be correctly re-installed.
of dirt and insects.

4.13

Interior/ Exterior
Window and Door
Cleaning

4.14

Drinking Fountains

4.15

Cleaning of Light
Fixtures

4.16

Cleaning of Wash- Washrooms shall meet the defined standard during operational hours on school days. One full cleaning
Rooms, Latrines and per operational day shall be performed as defined in Paragraphs 4.16.1 - 4.16.8., Do not use the same
bucket of cleaning solution and/or cleaning cloth used to clean toilets, as those used to clean wash basins,
Locker Rooms
tubs, fixtures, and showers. Do not use the same bucket of cleaning solution and/or cloth used to clean
floors, as those used to clean toilets, urinals, wash basins, showers, tubs and fixtures. Water and soap
solutions in buckets shall be changed with sufficient frequency to prevent broadcast of unpleasant odors
and disease. Soap, paper towels and toilet paper shall be provided and stocked at all locations. For stains,
graffiti or markings that cannot be removed with normal cleaning solutions see 4.27. All Locker Rooms
are to be cleaned once per day

4.16.1

Wash all windows and skylights, including frames, casings, and sills on both interior and exterior
surfaces, and clean presently installed screens. After washing, wipe the casings and sills dry.

Washrooms shall be maintained


in a neat, clean, sanitary and
safe condition during
operational hours for the ES and
IS. Sinks, toilet bowls and
urinals are free of spots, scale,
scum, and mineral deposits.
Fixtures, floors, walls and
partitions are free of excess
water, urine and feces, soap,
paper towels and toilet paper.
One Supplemental Cleaning of restrooms during the day at, Middle Schools and High Schools shall
Paper towels, hand soap and
include cleanup of urine and feces, spilled hand soap on fixtures and stray toilet paper waste. Paper
toilet paper are stocked in each
towels, soap and toilet paper are stocked as needed. In Elementary School and Intermediate Schools
applicable location to ensure
restrooms, restroom supplemental cleaning shall be performed as required to maintain standards
throughout the school operational day. In Elementary and Intermediate Schools, cleanup of water spills sufficient supplies throughout
in restrooms and around drinking fountains shall be performed as required to maintain health and safety. the school day. All cleaning
materials are removed.
Standards in 4.16 thru 4.16.8,
below, do not cover stains,
graffiti or markings that cannot
be removed with normal
cleaning solutions (See 4.27).

Toilet Bowls

Clean toilet bowls and seats inside and outside with a disinfectant type sanitary spray and/or disinfectant Toilet bowls are free of all
type soap solution. Use a toilet brush to clean the trap of the toilet bowl and the rim of the toilet seat.
spots, scale, scum, and mineral
Remove all stains and mineral deposits with a mild cleaner and wipe dry. Clean all fittings with a nondeposits.
abrasive cleaner and dry.

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One Full
Cleaning Daily
All Schools
Supplementary
Cleaning As
Required for ES
and IS
One Daily
Supplementary
Cleaning in MS
and HS.

See Paragraph
4.16

Surfaces of toilet partition walls, See Paragraph


ceramic tiled walls, moldings, 4.16
lavatories, wash sinks, toilet
bowls, toilet seats and urinals
are free of spots, stains,
smudges, and dirt. Fittings clean
and free of dirt.
Urinals are free of spots, scale, See Paragraph
4.16
scum, and mineral deposits.

4.16.2

Bathroom Surfaces

Use a neutral disinfectant type soap solution to clean all surfaces of toilet partition walls, ceramic tiled
walls, moldings, lavatories, wash sinks, toilet bowls, toilet seats and urinals. Polish fittings.

4.16.3

Urinals

Clean urinals inside and outside with a disinfectant type sanitary spray and/or disinfectant type soap
solution. Use a toilet brush to clean the trap and the rim of the urinal. Remove all stains and mineral
deposits with a mild cleaner and wipe dry. Clean all fittings with a non-abrasive cleaner and dry.

4.16.4

Wash Basins and


Faucets

Clean wash basins inside and outside with a disinfectant type sanitary spray and/or disinfectant type soap Wash basins are free of spots,
solution. Remove all stains and mineral deposits with a mild cleaner and wipe dry. Clean all fittings with scale, scum, and mineral
a non-abrasive cleaner and dry. Remove stains, caked soap, and grit with a mild cleaner.
deposits.

4.16.5

Showers and Tubs

Clean showers and tubs to include all walls, bases, and fittings with a neutral disinfectant type soap
solution.

4.16.6

Floors

4.16.7

Lockers

Clean interior and exterior of student lockers in all locations (including athletic locker rooms) with a
neutral disinfectant type solution.

Lockers are free of graffiti,


stains, spots and dirt.

Once per Year


(Summer)

4.16.8

General

Clean and polish bathroom mirrors. Fill all floor drain traps, shower drains, and sink drains with water.
Clean and polish all shelves and soap dishes. Empty sanitary receptacles in the womens toilet. Replace
sanitary receptacle bags, where required. Clean window sills.

Prevent drains from drying out


and allowing sewer gases to
enter the area.

One time Daily

4.16.9

Cleaning of
Classroom and
Office Sinks

Clean all sinks in classrooms and offices as per Para 4.16.

Wash sinks free of spots, scale,


scum, and mineral deposits.
Resupply soap and paper
towels. All cleaning materials
are removed.

Daily in ES and
IS
Three Times per
Week in MS and
HS

4.17

Outdoor Cleaning

Police school grounds and empty waste containers. Place collected trash in plastic bags with ties and
deposit in Government-furnished waste containers located outside the buildings.

Interior courts, sidewalks,


platforms, fence lines, all
building entrances, trash cans
and planted areas within the
school boundaries including
sports areas and bleachers are
free of waste and trash.

Weekly

4.17.1

Main Entrance

4.17.2

Walkways

Daily in ES and
Clean and sweep all main foot-traffic entrances to building, place collected trash in plastic bags with ties Main entrances are swept and
and deposit in Government-furnished waste containers located outside the buildings.
free of debris and excessive dirt. IS
Three Times per
Week in MS and
HS
Sweep outdoor walkways within school boundaries.
Outdoor walkways are clean and Monthly

Showers and tubs are clean, free See Paragraph


4.16
of stains, spots and dirt.
Mop all restroom, shower room and locker room floors with a neutral disinfectant type soap solution and Floors are free of stains and dirt See Paragraph
4.16
hot water.
spots.

free of trash and natural debris.


4.18

See Paragraph
4.16

Deleted

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Clean interior shutters, Venetian blinds and vertical blinds.

Shutters and blinds free of dust Once per Year


and dirt, with shutters and blinds (Summer)
correctly rolled up or drawn.

4.19

Cleaning of Interior
Shutters, Venetian
blinds and vertical
blinds

4.20

Cleaning of Exterior Clean roller shades and Jalousies.


Roller Shades &
Jalousies

Roller shades and Jalousies are


free of dust and dirt, and
returned to correct position.

Once per Year


(Summer)

4.21

Cleaning of
Furniture - General

Remove gum and other foreign matter, wash furniture with a soap solution.

Spots, gum and other foreign


matter are removed. Surface
sanitized.

Once per Year


(Summer)

4.22

Desk Top, Table


Top, Countertop
Cleaning General

Clean desk tops, table tops, and counter tops located in Sure Start, PSCD, Nurses Office and
Surface is cleaned and free of
Examination Rooms, Culinary Arts and Home Economics (excluding food preparation areas), Art
dirt.
Classrooms, LIMS and Teachers Lounge, Science labs. These surfaces shall be wiped down with a mild
cleaner and then wiped dry with a clean, soft, lint-free cloth.

4.23
Desk Top Cleaning
Classrooms

Clean with mild soap solution and wipe dry when accessible/cleared.

Surface is cleaned and free of


dirt.

Daily for
General Cleaning

One time per


Week in the ES
and IS for the
Desk Tops
Once per month
in the MS and
HS for the Desk
Tops

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SOLICITATION HE1280-14-R-0006
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4.24

Deleted
Daily
Food Service areas are set up
and broken down in a timely
fashion and in a manner that
does not impede use of area for
other regularly-scheduled
functions. Food service areas
are clean, floors are swept and
mopped, all trash has been
removed and all cleaning
finished at the end of the food
service period.

4.25

Day Service for


School Lunch
Program

Set up all needed tables, wipe down tables between lunch shifts and after the last shift, break down
tables, sweep and mop floors, empty all trash containers and perform any cleaning, as required. In food
service areas that serve more than one function, e.g. Multi-Purpose Rooms, the areas shall be returned to
a state appropriate to the function normally following the food service period. This service does not
include receiving and/or emptying childrens trays. Kitchen cleaning is excluded from this
requirement.

4.26

Waste Disposal/
Recycling

Periodically remove separated recyclable waste from DoDDS classroom and office waste that has
Recycled material containers in
accumulated in designated containers (normally paper, plastic and cardboard) and deposit it at designated DoDDS classrooms and offices
As Required
pick-up points or staging areas in / around the school for ultimate removal by the recycling agent.
are emptied when full ,
Sorting of recyclable materials and/or verification that recyclable materials have been properly sorted are
not included in this requirement.
Recycling of metals, glass, fluorescent tubes, containers, ceramic tiles, carpet and batteries stemming
from clean-up in connection with maintenance, construction or other industrial activities not related
directly to DoDDS classroom or office operations is handled separately from the requirements of this
paragraph.

4.27

Non-Routine
Custodial Services

Provide non-routine cleaning services, which may include any or all of the items described in 4.1 through
4.26, above, or other custodial-related tasks, stemming from special events, illness, vandalism or other
mischief, as specified in Work Orders or Project Work Requests. Prepare and submit estimate of work to
be performed, and perform as specified in approved Work Order or Project Work Request.

Timely estimates submitted and


all work performed as specified
in Work Order or Project Work
Request.

4.28

Reduced Services

Services provided at schools when classes are not in session. During periods when classes are not in
session, the custodial services will be limited to administration offices, main bathrooms immediately
adjacent to administrative offices, entrance ways and halls leading to administrative offices once per
week. Reduced services in administrative areas shall be limited to trash removal, sweeping, mopping
and/or vacuuming once per week. Main bathrooms immediately adjacent to administrative offices shall
be fully cleaned and stocked once per week.

As stated in the description at


left.

For Area Offices and District Superintendent Office spaces all services are required twice per week
throughout the calendar year.

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As issued under
Work Order or
Project Work
Request
As Indicated in
description.

SECTION 5 GROUNDS
MAINTENANCE

Work Category

Performance Requirement

Description of Standard

Frequency

5.0

Grounds/
Landscaping

Maintain grounds and landscaped areas within school boundaries to include area within one meter
outside boundary fences that are on Government property.

N/A

5.1

General Grounds
Clean-up RM

Police entire school grounds, including play areas and playgrounds, to remove trash, litter, feces and all
other debris, natural and manmade, from the grounds. .All such materials shall be removed to a proper
disposal site the same day as collected.

Grounds are left clean after


being serviced.

5.2.

Grassed Areas

See Below

N/A

5.2.1

Grassed Areas RM Before mowing, remove stones (5 cm or more in diameter), debris (paper, bottles, trash) and branches.
Mowing and ReMow all areas containing ground cover (defined as cultivated grasses, weeds, dandelions and other
seeding
ground-hugging non-ornamental vegetation. when the ground cover has reached an average height of
12cm. Mowing shall be performed so as to avoid burn spots in ground cover. With each mowing, trim
and edge grass around trees and bushes, along sidewalks, hedges, fences, posts, picnic tables, sports
fields and playground equipment, buildings and other bordering installations, to the same height as the
surrounding grass. All trash, debris, and grass cuttings visible on the lawn surface removed the same day
as mowing to a proper disposal site. Re-seed bare or worn patches in conjunction with mowing
operations in a manner that will ensure adequate growth. These services shall also be provided for the
area within one meter outside boundary fences that are on Government property.

Maintain average grass height As Required to


approximately 12 cm. All trash, maintain height
debris, and grass cuttings visible standard.
on the lawn surface removed the
same day as mowing to a proper
disposal site. Borders edged,
and trimmed to the same height
as surrounding grass with each
mowing. Bare or worn patches
are re-seeded in a manner that
will ensure adequate growth. All
ground cover areas shall look
well-manicured at all times.

5.2.2

Grassed Areas RM Irrigate all grassed areas that are reached by water hookups and hoses as required to maintain acceptable
Irrigation
growth, coverage, and healthy condition of grass.

Grassed areas irrigated to s to


As Required
maintain acceptable growth,
coverage and healthy condition.

5.2.3

Weed Removal
Paved Areas and
Buildings

Remove all weeds and grass growing between paving stones of walkways and parking areas, in cracks
and spaces between walkways and buildings, on building roofs and walls, in atria and courtyards, paved
picnic areas, and all other areas where vegetation is undesirable. All such vegetation shall be removed
the same day it is cleared to a proper disposal site.

All defined areas free of


unwanted vegetation. Facilities
present a neat appearance.

5.3

Sports Fields

See Below

N/A

5.3.1

Sport Fields Grassed Irrigate Sports Fields as required to maintain acceptable growth, coverage, and healthy condition of grass. Grassed areas irrigated to s to
As Required
Areas RM
maintain acceptable growth,
Irrigation
coverage and healthy condition.

5.3.2

Sport Fields Grassed Aerate and sand Sports Fields and all grassed areas IAW local practices.
Areas RM
Aeration

Aeration performed IAW local


best practices.

ATTACHMENT 1 PERFORMANCE WORK STATEMENT REVISION 7


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Weekly

Weekly

Annual

5.3.3

Sport Fields RM
Fertilization and
Chemical Weed
Control

Sports Fields shall be treated with a combination fertilizer/weed-control product IAW manufacturer
specifications and accepted local codes, regulations and practices.

Sport Fields treated IAW


Semi-Annual
manufacturer specifications and
local codes, regulations and
practices and maintained with
acceptable growth, coverage and
healthy condition.

5.3.4

Sports Fields RM

Inspect football /soccer fields, baseball diamonds, running tracks and sand pits, grassed recreation areas
and rake and/or level minor high or low spots in conjunction with grass cutting operations (see Para.
5.2.1 above). These areas shall be swept, cleared of debris, (including moss) and watered as necessary to
sustain and promote appropriate grass functionality.

Football/soccer fields, baseball


diamonds, running tracks and
sand pits checked and grassed
recreation areas are raked and
minor high or low spots raked
and/or leveled.

5.3.5

Sport Fields Mowing

Before mowing, remove all organic and manmade debris. Mow playing area of sport field to maintain a
maximum consistent height of 10 centimeters and a minimum consistent height of 6 centimeters. Mowing
equipment shall be of a type and quality tailored specifically to sport field maintenance. All trash, debris,
and grass cuttings visible on the lawn surface removed the same day as mowing to a proper disposal site.
Re-seed bare or worn patches in conjunction with mowing operations in a manner that will ensure
adequate growth.

Sport field grass surfaces shall As Required to


be maintained at a consistent
meet Standard
height and texture to maintain a
high level of functionality and
appearance.

5.3.6

Sport Field
Preparation

Before the beginning of each sport season (football, soccer, softball, track and field) sport fields shall be
prepared for the appropriate sport. Holes shall be filled, sand refreshed, grass raked and mowed.

Sport Fields in a safe and


As Required to
useable condition at the start of meet Standard
each sport season.

5.3.6.1

Artificial Sport Field Remove debris, natural and manmade, prior to start of any maintenance action. Loosen and
Field is safe and ready for
RM Artificial Turf level the turf infill material and replace any displaced material. Refill with new infill material use during normal practice

as required. Inspect areas for excessive wear and tear such as penalty spot and goal areas.
Inspect all lines and seams, Brushing/dragging of entire field surface area with approved
equipment. During extreme heat of summer, water surface area for cooling effect.
5.3.6.2

Artificial Sport Field Annual maintenance performed as per Manufacturer recommendations. This includes
Annual Maintenance inspection and repair of infill, seams, lines and accessories by certified maintenance
Artificial Turf
engineers, treatment of pitch with specialized equipment and products, maintenance of pitch

surroundings.
5.4

Landscaped Areas

See Below

5.4.1

Shrubs, Hedges, and Prune all solitary shrubs within the work site, trim all shaped hedges, and prune tree branches that
Trees RM
obstruct walkways (to the extent permitted by local codes, regulations or practices see 3.4.4, below).
Remove and properly dispose of all cuttings.

5.4.2

Planted Areas RM

and game times during


sporting seasons, football,
soccer, track, etc
Field is safe and ready for
use during normal practice
and game times during
sporting seasons, football,
soccer, track, etc

Weekly

Weekly,
March thru
June and
August thru
November
Annually
(Summer)

N/A
Pruning and trimming
Semi-Annual
accomplished in a workman-like
manner with typical shapes of
plants retained. All cuttings
removed and disposed of
properly.

Dig bare grounds approximately 5 cm deep, taking care not to harm the plant roots. Remove any weeds Planted areas are neat and free
including the roots, debris, dead plants, and dead parts of plants. If suspected poisonous plants, shrubs or of weeds, debris, dead plants.
berries are encountered, immediately notify the COR. Chemicals shall not be used to remove growth.

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Monthly

5.5

Removal and
Clean leaves, twigs and branches from the entire school grounds, excluding wooded areas. Ensure that
Disposal of Natural walkways, paved play areas and steps are cleared to prevent safety hazards. Remove and dispose of
Debris
leaves that same day at a proper disposal site

.School Grounds are free of


leaves, twigs and branches and
other natural debris.

5.6

Ice and Snow


Removal

See Below

N/A

5.6.1

Ice and Snow


Removal Walks
and Pathways RM

Clear ice and snow from areas designated on Site Plans for each facility supplied as Exhibit E. Ice and
snow shall be removed first from school bus Pickup and Drop-off (PUDO) areas to main school entrance
or entrances before removal from other indicated areas. Accumulated ice and snow shall be removed on
school days NLT 30 minutes prior to scheduled arrival time of school bus(es). Apply sand, grit or other
approved traction aiding material to icy walks and pathways as local regulations permit to allow safe
walking areas for students and staff. Pathways shall remain free of ice and snow accumulation during
normal duty hours.

Designated ice and snow


As required to
removal areas are free of ice and meet standard.
snow accumulation during
normal duty hours.

5.7

Grounds
Maintenance
Sustainment

Grounds Maintenance Sustainment that is required over and above the routine requirements described in Timely estimates submitted and As issued under
this section above and is estimated to cost more than the Work Request Threshold will be processed as a all work performed as specified Project Work
Project Work Request following the instructions in Para 3.3.4.
in Project Work Request.
Request

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As Required