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Internal Audit Department

Audit Program - Purchases

W/P Ref:

Company Auditor:
Date: Auditee:
Serial Audit Procedure Done Comments W/P Ref. Recommendation
Objective 1- General
1 Obtain the policies and procedures for
purchasing
2 Obtain a copy of organization’s current
signature authority matrix. Ensure that
the matrix is up-to-date for authorized
personnel, title/position vs. authority,
dollar/volume limits, and override
procedures (and related down-stream
controls; subsequent reporting or
escalation to higher-limit personnel)
3 Obtain the signature authorization list.
4 Check if the list of approved suppliers is
maintained regularly
5 Determine if the function of
authorization, ordering and receiving is
adequately segregated
6 Verify the implementation of the
computer system
7 Verify the implementation of a current
vendor performance rating system
8 Determine whether there is a policy
with respect to acceptance of gifts from
supplier.
9 Check if the purchasing agents or
buyers are periodically rotated among
purchasing categories to ensure
independence
Objective 2- Ordering
10 Ensure whether a requisitions logbook is
used to log all requisitions serially.

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Internal Audit Department
Audit Program - Purchases

W/P Ref:

Company Auditor:
Date: Auditee:
Serial Audit Procedure Done Comments W/P Ref. Recommendation
11 Scrutinize requisitions file for any
duplicate or missing requisitions.
12 Check the completeness of the
requisition. All fields should be
completed.
13 For each purchase determine whether a
requisition is prepared by the requester
and approved by the Dept. Manager or
committee.
14 Test the efficiency of the processing
process i.e. from the time the requisition
is received until the time the order is
processed i.e. compare the dates of the
selected purchase orders with those of
the purchase requisitions.
19 Ensure that all imported purchases are
insured.
20 Select purchases orders and check the
authorization to ensure it’s approved by
appropriate level of management
21 Investigate long outstanding requisition
orders.
Objective 3- Goods Delivery
22 Compare details on the invoice/delivery
note to that detailed on the quotations,
LPO and requisitions:
. Services requested,
. Prices, quantities specified,
. Supplier details,
All information should be the same in
respect of the above

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Internal Audit Department
Audit Program - Purchases

W/P Ref:

Company Auditor:
Date: Auditee:
Serial Audit Procedure Done Comments W/P Ref. Recommendation
23 Determine if the receiving person signed
the delivery note/invoice as evidence of
checking items received
24 Ensure the following duties are
segregated between ordering &
receiving.
25 Check for the date on the invoices
should be after that on the requisition,
quotation and purchase order
Objective 4- Payment
26 Ensure pre-numbered payment vouchers
are used.
27 Ensure payment vouchers are properly
supported by original supporting
document & approved.
28 Ensure supporting documents are
checked & stamped for payment.
29 Ensure the following duties are
segregated between:
- ordering, receiving & AP.
- Check preparation, payment
approval & signing of checks.
30 Ensure payments are made only in the
due date?
31 Determine if the advanced payment is
closed right

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