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INTERNSHIP HANDBOOK 2015 Placements “I loved meeting new clients, being exposed to different businesses, learning

INTERNSHIP HANDBOOK

2015 Placements

INTERNSHIP HANDBOOK 2015 Placements “I loved meeting new clients, being exposed to different businesses, learning every

“I loved meeting new clients, being exposed to different businesses, learning every day and continuously having to grow and mature as a person. The internship experience is great for taking away everything you learn at college and putting it to use in a real life practical environment.”

KIANA O’BRIEN 2014 Marketing Graduate, interned at Social Media, Vibe@NAB

Your Life’s Calling

TABLE OF CONTENTS

Internships

1

Introduction

1

What is an Internship?

1

Definition of Key Terms

2

Types of Internships

2

Benefits of Internship

3

Roles and Responsibilities

5

The Student

5

Internship Coordinator

5

Industry Manager

6

Host Organisation

6

Securing an Internship

6

What’s important to you?

6

Finding out about Opportunities

7

Should I apply?

7

How do I apply?

8

How many Internships should I do?

8

Getting the most out of your Internship Placement

9

Learning Outcomes

10

Assessment and Evaluation

10

Remuneration

10

Other

11

Insurances

11

Work Health and Safety (WHS)

11

Associated Documents

11

Key Contacts

APPENDIX

Appendix A: Internship Placement Agreement Appendix B: Student Declaration Appendix C: Insurance Documentation

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Internships

Introduction

Graduates who are successful in getting better jobs recognise that employers not only check their academic record to verify quality knowledge but also their relevant work experience for appropriate skills. Whilst Internship Placements are a mandatory requirement for the completion of all degree and diploma courses at Macleay College, it is important to recognise that they allow you to acquire the experience and skills essential to acquiring a satisfying job upon graduation. Internship Placements are now offered in almost every career area by employers who recognise the importance of on-the-job training, and who often train their most promising candidates for full-time positions post-graduation.

The purpose of this handbook is to assist you in getting the most out of your internship experience. To do this, you need to understand exactly what constitutes an internship, the benefits of an internship, and the process around securing and completing a successful placement. There are responsibilities to understand and carry out, as well as the various assessment tasks which are critical to the completion of the Internship Unit within your course.

What is an Internship?

An internship is a form of experiential learning that integrates knowledge and theory learned in the classroom with practical application and skills development in a professional setting. Internships give students the opportunity to gain valuable applied experience and make connections in professional fields they are considering for career paths; and give employers the opportunity to guide and evaluate talent.

Internships can be paid or unpaid opportunities.

The components of a successful internship experience include:

An agreed beginning and end and includes a position description with desired skills and experience

Clearly defined learning objectives and goals related to the professional goals of the student’s coursework

Supervision by a professional with expertise and educational and/or professional background in the field of the experience

Regular performance feedback provided by the experienced supervisor

The following however are not considered to be internships:

Work experience or work shadowing where students do not perform work for the organisation, but simply observe a profession for a brief period to learn about the practical aspects of a possible career

Part-time, full-time or vacation work unrelated to the pursuit of a professional career

Work undertaken by students to finance their studies unrelated to the pursuit of a professional career

Volunteer work where the student is simply performing a task/s that would otherwise be filled by another employee or volunteer

Work performed solely and remotely with no face-to-face contact such as remote blogging or social media management

Although the college does not classify these experiences as internships, it does agree that they can be valuable both to employers and for individuals’ professional and skills development, subject to individual circumstances.

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Definition of Key Terms

Internship Placement: A specific Internship provided by a Host Organisation offered to a student.

Internship Coordinator: Macleay College staff member who coordinates the college Internship Program. The Internship Coordinator delivers the Internship Unit and is responsible for the Student’s final assessment.

Industry Manager: Macleay College staff member who liaises with Industry representatives and assists students in sourcing and securing specific internship placements for students.

Workplace Supervisor: The individual at the Host Organisation who is designated to supervise the student’s work, evaluate performance, and provide feedback to the student and to the educational institution.

Host Organisation: Is Government, public, private and not for profit organisations that can provide a placement opportunity that meets the key objectives of the Macleay College Internship Program and accepts a Macleay College Student as an intern.

Internship Placement Agreement: The Macleay College agreement outlining the proposed internship, signed by the Student and Host Organisation representative, and approved by the Macleay College representative. All parties agree to their respective obligations and the key Internship Placement objectives.

Internship Placement Summary: A form outlining the duration of the Internship Placement, the Student and Workplace Supervisor contact information and the key tasks and responsibilities that will be undertaken by student during the Placement.

Types of Internships

Elite Internships. An elite internship is one that offers a Student an amazing opportunity to experience a high profile workplace that is recognised as being one of the best in their field. These are likely to be quite competitive amongst students. Only Students with distinction average or higher will be considered for these.

Standard Internships. All other internships that meet the key objectives outlined in the Introduction Section of this Handbook.

Volunteer Positions. Volunteer positions are placements where the student is simply performing a task/s that would otherwise be filled by another employee or volunteer, not necessarily a student undertaking a particular course of study. Provides limited learning opportunities.

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Benefits of Internship

Well-managed, high-quality internships should be beneficial to both the Host Organisation and the Student. The Student should develop professional skills and an understanding of a profession by undertaking work of value for the Host Organisation, enhancing their future employability and creating a new, highly-talented future workforce. In addition, Host Organisations can use internship programs to directly identify and recruit motivated and capable individuals.

The benefits described in this section relate specifically to the Student.

Gaining work experience and transferable skills – looks good on your resume!

Students all have their educational experience in common. However students who also have the relevant work experiences by the time they graduate become far more attractive to prospective employers. Having a number of internship experiences will show that you are keen to gain employment in the industry and will also indicate to employers that you have the right skills and enough experience to take on a permanent paid position. In addition to the specialised skills of your field, transferable skills are generally required at any job, eg. communication, interpersonal skills, computer proficiency, and team work.

“You start understanding everything so much easier when you’re working and doing all the practical work instead of just theory. You’re also able re working and doing all the practical work instead of just theory. You’re also able to make so many connections and open up different opportunities just by being there and showing you’re passionate and determined.”

PRISCILLA LEE

I 2014 Marketing Management, Real Estate Graduate, interned Belle Properties

Work experience will open the right career opportunities and attract employers

Internship Placements can help you decide if a particular career path or area is or isn’t for you, and narrow down the (often long) list of careers or employers that you are interested in to find one that you will be happy in. If you don’t enjoy your internship experience then, at the very least, it will have helped you to determine that a particular area isn’t for you. Don’t give up, you can always try another internship in a different organisation or role and see if you like it any better. Every experience helps you to define and redirect your career path.

Gain practical experience, by applying methods and theories learned in classes

Everyone can benefit from seeing the things that they have been learning in class, put to action; whether it’s in a television newsroom, a marketing development meeting, or a vendor meeting at a real estate agency. For many students college can be quite theoretical and an internship is their first opportunity to apply their knowledge to the real world. The experience will not only help you to develop the skills needed to work in your industry; working on real projects for a real organisation will also give you the interpersonal skills that you need to work effectively with others — and confidence in your own abilities. You may find that longer internships allow you to work on projects from start to finish and give you a more in-depth experience of an organisation. If you have the time then an intensive internship between trimesters or a part-time internship over six months or a year may be a better option.

over six months or a year may be a better option. “The best way to learn

“The best way to learn is by doing. You can learn a lot by researching, and writing essays but the best way to learn and gain experience is by going out into the industry and getting a taste of how it is in the real world.”

PATRICIA TAMAYO

I 2014 Advertising Graduate, interned at Roger & Peach

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Network with professionals in your field, for references and future job opportunities

It’s all about who you know. As a student intern, you are surrounded by professionals in the industry in which you wish to work. It’s more than just about getting a grade, this is an opportunity to learn from everyone around you, ask questions, and impress them with your eagerness. These people can be your future colleagues or can be the connection to your first job.

“I completed an internship at Soap Creative where one of the Macleay advertising lecturers works. They ended up hiring me, so I’d be lying if the Macleay advertising lecturers works. They ended up hiring me, so I’d be lying if I said I’d be at Soap right now without Macleay.”

CALLAM HANKS

I Advertising Graduate 2014, interned at Soap Creative

Develop new skills and refine others

Learn your strengths and weaknesses by creating learning objectives and receiving feedback from your supervisor. This is a unique learning opportunity that you may never have again as a working adult. Embrace the mistakes that you’ll make and the many things that you won’t know. Ask questions, observe, and take risks.

Gain confidence in your abilities

Practice makes perfect. If you’ve learned about a specific technique in the classroom, you’re able to test it out in the world of work. Then you will be better equipped to deal with situations that arise in the workplace and have a better understanding of how theory can be applied to practice in the real world of work.

“When interning at Channel 7, the news team asked me to go out on my own with a camera crew and shoot/produce a story. To my go out on my own with a camera crew and shoot/produce a story. To my surprise, my story was published on the 6pm. I had to pinch myself after watching it!”

ELANA MCINTYRE

I Journalism Graduate 2014, interned at Channel 7

You can gain an unforgettable life experience

While the career you end up working in may be a bit more down-to-earth, internships allow you to explore all the possibilities and come away with an experience that you will never forget. While a full-time job may be hard to come across in certain areas and organisations, many companies are willing to take on an intern. An internship could allow you to take a look into professions and organisations that you’ve only ever dreamed of. You could find yourself interning at a sporting club and attending matches and events, chasing the biggest story of the year with a news crew, interning for a renowned advertising agency or coordinating a prestigious event such as fashion week. You may even opt to look beyond Sydney or Melbourne, and complete an intensive internship over the summer holidays at an organisation interstate or overseas.

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Roles and Responsibilities

The roles and responsibilities outlined below are specific to the Macleay College Internship Placement Program and the process of a student securing and participating in an Internship Placement.

The Student

The Student is responsible for:

Working with the Industry Manager to source an appropriate Internship Placement

Securing an appropriate Internship Placement

Checking emails and the Student Zone Noticeboard for advertised internship opportunities

Completing all application requirements and submitting to their Internship Coordinator or Host Organisation (as advised) by the application closing date

Ensuring an Internship Placement is approved as appropriate by their Internship Coordinator or Industry Manager prior to application

Notifying their Internship Coordinator when they have secured a Placement

Ensuring the Internship Placement Agreement is signed, with Internship Placement Summary Completed by the Host Organisation and approved by their Internship Coordinator prior to commencing the Placement – If not received prior the hours will not be recognised as part of your assessment.

Ensuring that the Workplace Induction is conducted and the Checklist is completed by their Workplace Host on the first day of their Placement

All obligations listed on the Internship Placement Agreement. (refer to Appendix A to this handbook)

Internship Coordinator

The Internship Coordinator is responsible for:

Advertising internship opportunities as they become available to the appropriate students - this will be done via email to your my.macleay email address and on the Student Zone Noticeboard

Assisting students with applications

Assessing new internship opportunities to ensure they meet the criteria established by Macleay College

Keeping record of the Student’s Placements as advised by the Student, all associated documents and any assessments submitted by the Host Organisation or the Student

Liaising with the Industry Manager regarding any specific placements a student is seeking, and assisting as required

Being available to meet with a student face to face as required

Representing Macleay College as per obligations listed on the Internship Placement Agreement

Final approval of all Internship Placement Agreements

Ensure all students sign and return the Student Declaration for the Internship Unit. (refer to Appendix B)

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Industry Manager

The Industry Manager is responsible for:

Sourcing new Internship opportunities as per student requirements

Liaising with the Internship Coordinator regarding any specific placements a student is seeking, and assisting as required

Assisting students with applications

Assessing new Host Organisations to ensure they meet relevant standards

Being available to meet with a student face to face as required

Representing Macleay College as per obligations listed on the Internship Placement Agreement

Host Organisation

The Host Organisation is responsible for the obligations listed on the Internship Placement Agreement.

Securing an Internship

It is never too early to start planning for an internship!

It is never too early to start planning for an internship! The best time to begin

The best time to begin the process is early in the trimester before the trimester in which you wish to be an intern

This is important because finding a really great internship takes time and you want to be able to devote the appropriate amount of time to avoid feeling rushed or overwhelmed.

What’s important to you?

Some students have a clear idea of the career path they want to take and as such have a clear idea of the type of organisation they would like to do their internship with. This can be helpful in the planning stage when identifying organisations to approach, etc. However, many students have little idea around this and will need some guidance and assistance in the process. The course content provided as part of the Internship Unit will assist you in identifying what is important to you as part of your internship experience and as such narrowing down prospective opportunities.

Macleay College can further assist in this process. Make an appointment to see our Internship Coordinator or Industry Manager to discuss the best way to progress your planning for an internship placement.

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Finding out about Opportunities

Internship opportunities will present themselves in a number of ways. These include opportunities that are;

Advertised by Macleay College on the Student Zone Noticeboard – these will also be emailed direct to all relevant students via their my.macleay email address, and or presented to you during one of your faculty lectures

Identified by one of your lecturers, that they feel is suitable for you

Made available via a family member or friend that works in the industry

Advertised to general public via a variety of websites including job seeking sites, industry associations, specific organisations websites

Created by you proactively contacting specific organisations seeking an internship.

If the Internship has not been advertised internally then it is important to first confirm that the opportunity qualifies as an Internship and is appropriate for you given your course of study. To do this, contact your Internship Coordinator with relevant details. The Internship Coordinator will confirm back to you eligibility and can also assist in the application process and required documentation.

Should I apply?

Internships are designed to supplement classroom learning with practical experience. Therefore the following key objectives should be kept in mind when examining whether a particular internship experience should be pursued:

The Internship Placement:

a) enables you to apply theoretical and other knowledge gained from your course of study

b) provides the opportunity to undertake activities consistent with your course objectives

c) provides an opportunity for you to explore career options or make more informed decisions regarding your career development

d) Will be a positive experience and support your transition from study to work.

Some other things to consider when identifying prospective internship opportunities include:

Location. Assess transport option to and from, however be realistic too. You may need to travel a little further to get your dream internship. You are responsible for ensuring you can get to and from your Internship workplace on time and any expenses associated with the travel.

Timing. For the purpose of Macleay College’s Internship Program, the duration of internships can vary, but will typically last around three months depending on individual needs. A high-quality internship should be based on a specific project or offer student exposure to the business across a variety of areas. An internship may take place during trimester break periods, during the trimester or a combination of both.

If you are uncertain as to whether an opportunity is right for you, make a time to discuss this with either your Internship Coordinator or our Industry Manager.

The Program Leader and the Internship Coordinator have the right, upon reviewing a potential Internship opportunity, to reject the Internship, if it does not appear to satisfy the requirements of providing a meaningful learning experience for the student’s program.

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How do I apply?

Once you have determined an opportunity is one you wish to pursue, do not delay in responding. Firstly, confirm the application requirements. These should be included as part of the advertisement or you may need to contact the organisation for more information if the opportunity has not been advertised internally. Be mindful of the closing date; don’t miss out because you procrastinated. If in doubt, apply! It is good practise and you never know what it may lead to.

To apply, in most instances, you will need an up to date resume, and a cover letter. It is important to ensure your resume is completed and kept up to date once you start the process of securing an internship. Cover letters should be tailored to the specific Internship Placement you are applying for. There will be time dedicated to resume and cover letter writing in the first weeks of your Internship Unit. The Internship Coordinators will provide feedback and assist you in this process too. Some Internship applications will require further criteria be met as part of the application process, particularly Elite Internships. These will be explained as part of the application process.

If you are short listed for the Internship, the Host Organisation will most probably want to meet with you to conduct a short interview. It is important that you prepare for this interview appropriately and ensure you are presenting yourself in a professional manner. Take the time to research the organisation. The interview is also a time for you to ask any questions of the Host Organisation and clarify any details about the Internship. When preparing, ensure you think about any questions you may have in advance. As part of the Internship Unit you will learn how to prepare for an interview.

If successful, you will be notified by either the Host Organisation or your Internship Coordinator. It is then up to you to ensure the documentation is completed and returned to the Internship Coordinator for final approval prior to commencing the Placement. Specifically,

The Internship Placement Agreement (the Agreement) must be signed by yourself and a representative from the Host Organisation

Internship Placement Summary (part of the Agreement) must be filled out. If the Internship Coordinator has any questions relating to the Summary, or feels more clarity is required, they will contact you directly to discuss.

Ensure all parties have a copy of the Agreement

This must be done PRIOR to commencing your Placement. If you need assistance with any of this please contact your Internship Coordinator.

How many Internships should I do?

All courses have a minimum number of hours that are required as part of your assessment. If this number of hours are not completed you are not eligible to pass the unit.

The hours can be done in one Placement or over a number of Placements. It is highly recommended that you do at least one Placement that is of substance that allows you to really experience an organisation and work on a project or across a number of areas. A day here or there will not necessarily give you as valuable experience as a Placement that is over several days / weeks. That is not to say you shouldn’t experience such opportunities, however they should be seen to supplement a more substantial Placement, not instead of.

Once you have achieved the minimum number of hours you do not have to stop there. Take advantage of as many opportunities as you can and remember that they all assist you in your end goal – securing a job after graduation. (refer to Benefits of Internships, page 5)

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Getting the most out of your Internship Placement

Now that you have secured your Placement and it is important that you ensure you take full advantage of this opportunity and make it an enjoyable experience. There are a number of things that will assist with this:

1. Prior to commencing, with your Workplace Supervisor, agree on a set of clear Objectives (Learning Outcomes) and document these on the Internship Placement Summary at Schedule A of the Internship Agreement.

2. Plan your first day carefully as first impressions count. Ensure you are clear on where you are going, when you are expected to start and who you are meeting with. Don’t be late!

3. Dress for the role you want when you graduate, not as a student. Present yourself professionally, all day, every day whilst at the Workplace.

4. Listen carefully, and ask lots of questions. If you don’t understand something make sure you clarify it.

5. Observe the work environment and those around you. You never know what you will learn from whom.

6. Take notes along the way and log your work activities daily.

7. Contact your Internship Coordinator at Macleay College if you encounter a situation which cannot be resolved by your Workplace Supervisor.

8. If you feel unsafe in any way report it to your Workplace Supervisor immediately and if not resolved then contact your Internship Coordinator at Macleay College.

9. Regularly review your progress in achieving your Objectives (Learning Outcomes) with your Workplace Supervisor. Set a date midway through your Internship Placement to report progress to your Industry Coordinator.

10. Communicate with your Workplace Supervisor – request to shadow those who are in roles that interest you so you can learn firsthand how they operate.

11. Manage your time – get the tasks that are less interesting done and out of the way so you have more time to focus on more relevant tasks that appeal to you.

12. Work hard and network - build professional relationships with your Workplace colleagues and connect with them via LinkedIn at the conclusion of your Placement.

13. Have fun along the way!

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Learning Outcomes

Each internship experience should provide a learning experience for you, though this will vary from one Placement to another. You may grow in academic learning, skill development or personal areas through your internship. Each student will have a different experience however it is important to note that as with most things in life what you get out of the Internship Placement will largely depend on what you put in. Stay focussed on your agreed Objectives (Learning Outcomes), ask lots of questions and observe those around you. (refer to Getting the most out of your Internship Placement, page 10)

Refer to the Internship unit outline of relevant course for the Learning Outcomes.

Assessment and Evaluation

All students are required to complete the Internship Unit. It’s an academic unit that is incorporated into all courses of study. All Journalism, Business and Advertising students are required to academically meet the requirements of this unit of study (in addition to all other units) in order to graduate.

One of the key academic requirements in the Internship unit is for students to complete a minimum number of hours of industry experience. This experience must be directly related to their course of study.

At the conclusion of your Internship Placement:

Ensure your Workplace Supervisor completes the On-line Evaluation Form and reviews their evaluation with you.

Complete any assessments relevant to the Internship unit.

Share your experience with your Internship Coordinator and your peers.

Express your appreciation for the experience to your Workplace Supervisor and others at the Host Organisation that were supportive of you by writing a “thank-you” email or letter.

Ask your Workplace Supervisor if they would be a referee for you for future job applications.

There are a number of other academic assessments that students have to complete throughout the year. You should refer to Internship unit outline of the relevant course for information on the minimum number of placement hours and all assessment requirements.

Remuneration

Internships may be arranged as either a paid or unpaid experience. Whether or not a student is paid depends upon the organisation and arrangements of the internship.

The majority of internships are unpaid. Unless otherwise specified in the advertisement, it should be assumed that the internship is unpaid.

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Other

Insurances

All students of Macleay College are covered by the college’s Public & Product Liability Insurance and Personal Accident Insurance whilst participating in their Internship Placement, provided the Internship Placement Agreement has been signed by all parties. (refer to Appendix C).

Work Health and Safety (WHS)

Macleay College actively promotes and strives to ensure, as far as reasonably practicable, the health and safety of all students whilst at the college and at Internship Placements.

All potential Host Organisations must undergo a simple WHS check prior to being approved for Placements. The Industry Manager or Internship Coordinator will conduct this with the Host Organisation.

When commencing a Placement, the Student is required to undergo an induction with the Workplace Supervisor. Some organisations will have an Induction Checklist that they follow for all employees. For Host Organisations that do not have a checklist, Macleay College will provide them with one. As a minimum, students will be inducted in topics such as key roles within the organisation, break times, amenities, first aid facilities and officers, and locations of emergency exits, assembly points and firefighting equipment and hazard identification.

Once completed, the Workplace Supervisor will submit the Induction Checklist to the Internship Coordinator at Macleay College.

If you identify a hazard in the workplace or you feel unsafe at any time, you must report this to your Workplace Supervisor. If it is not rectified and you continue to feel unsafe, cease what you are doing and contact your Internship Coordinator immediately.

Associated Documents

Internship unit outlines, which can be accessed via Moodle.

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Key Contacts

Mike Banks Internship Coordinator (Business and Advertising) Macleay College

A/

Level 2, 28 Foveaux Street, Surry Hills NSW 2010

T/

1300 939 888

D/

(02) 8373 5128

E/ mbanks@macleay.edu.au

Azadeh Williams Internship Coordinator (Journalism) Macleay College

A/

Level 2, 28 Foveaux Street, Surry Hills NSW 2010

T/

1300 939 888

E/ awilliams@macleay.edu.au

Tamara Kavalec

Industry Manager

Macleay College

A/

Level 2, 28 Foveaux Street, Surry Hills NSW 2010

T/

1300 939 888

D/

(02) 8373 5124

E/ tkavalec@macleay.edu.au

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Appendix A

INTERNSHIP PLACEMENT AGREEMENT

this is a sample of the Agreement, the editable PDF form can be downloaded from the Internship Resources page in Moodle

This Internship Placement Agreement is between the following parties:

Party A.

The Student

Given Name(s):

Family Name:

Date of Birth :

 

Address:

Macleay Student Number:

Title:

Mr

Mrs

Miss

Ms

Dr

Macleay College Email Address:

Contact Telephone Number:

 

What course are you enrolled in?

Party B.

The Host Organisation

Specialisation

Company Name

ABN or ACN:

Address:

Contact Name:

Position:

Contact Email Address:

Contact Telephone Number:

Party C.

Macleay College Pty Limited (ABN 62 003 925 282) Level 2, 28 Foveaux Street Surry Hills NSW 2010

T/ 1300 939 888

Macleay College

Date of the Agreement:

It is noted that:

A. Macleay College, as a higher education institute, values the practical, vocational and academic experience of its students.

B. The purpose of the internship provided for in this Agreement is to provide students with an opportunity to develop professional and practical skills by applying their acquired knowledge through study in a real-life work environment.

C. The Host Organisation (the Host) has agreed to accept a student of Macleay College for the purpose of undertaking an Internship Placement (Placement).

D. The Student is a current student of Macleay College undertaking study in an area relevant to the Host and the Student wishes to complete a Placement with the Host.

E. This Agreement sets out the terms and conditions of these arrangements and the role and obligations of

each of the parties.

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It is mutually agreed that:

1. Duration

This Agreement will commence on the commencement date set out in the placement summary (Placement Summary) attached as Schedule 1 to this Agreement and will cease upon the last day of attendance by the Student at the Placement with the Host. Actual hours of attendance are as agreed between the Host and the Student.

2. The Placement

2.1 The aim of the Placement is to:

a) enable the Student to apply theoretical and other knowledge gained from their course of study in a practical setting

b) undertake activities consistent with the Student’s course objectives

c) provide an opportunity for the Student to explore career options or make more informed decisions regarding their career development

d) support the Student’s transition from study to work

e) any other specific aims detailed in Placement Summary

2.2 The Placement is a mandatory part of the Student’s course of study and forms part of an overall assessment for the Internship Unit.

2.3 The Host agrees to provide the Student with tasks, responsibilities and exposure to the business of the Host directly linked to the Student’s chosen field and at a level commensurate with their study level.

2.4 The Host acknowledges that the Student’s main priority is the Student’s studies and the Host agrees that the Placement should not interfere with that priority.

2.5 During the Placement the Student remains under their current status as a student of Macleay College.

3. Macleay College Obligations

3.1 Macleay College will act as liaison between the Host and the Student.

3.2 Macleay College will undertake an initial assessment of the Students suitability or ability to undertake the Placement with reference to the position description provided by the Host.

3.3 Macleay College will not be liable for the actions, omissions or defaults of the Host, its employees, agents or subcontractors in relation to the Student whilst the Student is in attendance or undertaking the Placement at or for the Host.

3.4 Macleay College must have and maintain:

a) personal accident insurance for the Student

b) public and product liability insurance with a limit of indemnity of not less than $20 million

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3.5

The parties agree that:

a) if the Student sustains injury to his/her person whilst on the Host’s premises (Incident) and if any claim is made against the Host and/ or Macleay College as a result of the Incident then Macleay College will release and indemnify and keep indemnified the Host from and against all actions, claims, damage and loss that have arisen or that may at any future time arise from the Incident

b) the indemnity referred to in clause 3.5 (a) will not apply, if the injury was caused by the Host, its servants or agents

c) Macleay College’s liability will be reduced proportionately if the Incident was contributed to by the Host

d) Macleay College is not responsible for any losses, (other than an injury referred to in clause 3.5 (a) which the Student incurs whilst in attendance or undertaking the Placement at or for the Host

e) this clause 3.5 sets out the extent of Macleay College’s liability to the Host

4. The Host’s Obligations

4.1 The Host acknowledges and agrees that:

a) it has satisfied itself that the Student is suitable for the Placement

b) the Placement is intended to fulfil the objectives noted in clause 2.1

c) the Student is not an employee of the Host for the duration of the Placement

d) it will assign a Workplace Supervisor who is an employee of the Host, as listed in Schedule A, who will be responsible for mentoring, supervising and evaluating the Student’s internship performance

e) the Workplace Supervisor will maintain a record of attendance and performance of the Student, complete and submit the Student Internship Evaluation to Macleay College at the conclusion of the Placement

f) it will provide an induction or orientation program at the commencement of the Placement which will include, but is not limited to, details of health and safety management systems, including special risks and safe work practices of the Host, training relevant to the Placement and details of the Hosts policies and procedures relevant to the Placement or as otherwise required by law

g) Macleay College are permitted, by previous arrangement, to visit the Host to inspect the workplace or meet with the Workplace Supervisor or Student

4.2 The Host assures that:

a) it will comply with all legislation relevant to this Agreement, the Student and the Placement

b) it will advise Macleay College immediately of any concerns they have with the Student’s performance, attendance or compatibility with the Host

c) it will notify Macleay College immediately of any accident involving the student or any actions taken and damages to property involving the Student during the Placement

d) the Placement is commensurate with the level and experience of the Student

4.3 Except to the extent that Macleay College is liable under clause 3.5, the Host will release and indemnify and will keep indemnified Macleay College and the Student against all actions, claims, and demands including those made alleging negligence, and whether arising in law, equity or by statute which may be made against Macleay College, its employees, agents or by or against students (including the Student) arising out of or in connection with the Host’s obligations in relation to the Placement and this Agreement.

4.4 The Host must have and maintain public liability insurance with a limit of indemnity of not less than $10 million.

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5.

The Student’s Obligations

5.1 The parties acknowledge and agree that the Student is a student of Macleay College and is undertaking though not yet completed study in the Student’s chosen field.

5.2 The Student acknowledges and agrees that he or she:

a) is not an employee of Macleay College or the Host in relation to the Placement

b) will continue to be bound by the rules, policies and procedures of Macleay College whilst the Student is in attendance or undertaking the Placement at or for the Host

c) should act in a professional manner and be aware of his or her responsibilities

d) will abide by the policies and procedures of the Host

e) will keep confidential any information which the Student may become aware of during the Placement

f) will perform their duties to the best of the Students ability and comply with all reasonable directions given to the Student by the Hosts representatives

g) will promptly tell their Workplace Supervisor of any personal injury or damage to property that may involve the Student

h) is participating in the Placement as per the course requirement and does not expect any remuneration or payment or similar benefit (of any form) in respect of his or her participation in the Placement

i) is responsible for transport to and from the Placement workplace

6. General

6.1 This Agreement can only be varied, amended, supplemented or replaced by written agreement of the parties.

6.2 This Agreement can be terminated by any of the parties upon giving fourteen (14) days written notice.

6.3 Nothing within this Agreement creates or intends to create a partnership or agency between the parties.

7. Execution

All parties agree to the terms and conditions in this Agreement.

PARTY A.

HOST ORGANISATION

Signature of Authorised Representative Print Name : Date Signed (dd/mm/yyyy):

Signature of Authorised Representative

Print Name:

Date Signed (dd/mm/yyyy):

PARTY B.

THE STUDENT

Signature of Authorised Representative Print Name : Date Signed (dd/mm/yyyy):

Signature of Authorised Representative

Print Name:

Date Signed (dd/mm/yyyy):

PARTY C.

MACLEAY COLLEGE PTY LIMITED

Signature of Authorised Representative Print Name : Date Signed (dd/mm/yyyy):

Signature of Authorised Representative

Print Name:

Date Signed (dd/mm/yyyy):

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Schedule A

PLACEMENT SUMMARY

A. Student Details

Macleay Student Number Family Name: Date of Birth : Address: Given Name(s): Title: Mr Mrs
Macleay Student Number
Family Name:
Date of Birth :
Address:
Given Name(s):
Title:
Mr
Mrs
Miss
Ms
Dr
Macleay College Email Address:
Contact Telephone Number:
What course are you enrolled in?
Specialisation
B.
Placement Details
Company
Company Name
ABN or ACN:
Address:
Contact Name:
Position:
Contact Email Address:
Contact Telephone Number:
Workplace Supervisor
tick if the Company Contact as above is also the Workplace Supervisor
Workplace Supervisor’s Name:
Position:
Email Address:
Landline Number:
Mobile Number:
Duration of Placement
Start Date (from):
End Date (to):
Agreed Hours of Attendance
Day:
Day:
Day
Time (Start ‐ Finish):
Hours:
Time (Start ‐ Finish):
Hours:
Time (Start ‐ Finish):
Hours:

Special Requirements or Points of Note

Please list below the special requirements or points to note about the placement hours, location etc.:

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Primary Duties

Outline the primary duties and tasks the Student will undertake as part of this placement:

Learning Outcomes

List below the agreed learning outcomes (objectives) for the Student:

Aim of the Placement

Select as relevant:

Enable the Student to apply theoretical and other knowledge gained from their course of study in a practical setting

Undertake activities consistent with the Student’s course objectives

Provide an opportunity for the Student to explore career options or make more informed decisions regarding their career development

Support the Student’s transition from study to work

Other please specify:

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Appendix B

STUDENT DECLARATION

this is a sample of the Declaration, the editable PDF form can be downloaded from the Internship Resources page in Moodle

PART A: Student Details

to be completed by the Student, please fill in your personal and student details below

Given Name(s):

Family Name:

Date of Birth :

 

Address:

Macleay Student Number:

Title:

Mr

Mrs

Miss

Ms

Dr

Macleay College Email Address:

Contact Telephone Number:

 

What course are you enrolled in?

Specialisation (if applicable):

PART B: Required Readings

Specialisation (if applicable): PART B: Required Readings You are required to read the following documents which

You are required to read the following documents which are key to understanding internship, the benefits of an internship, and the process around securing and completing a successful placement:

Internship Unit Outline (for the course in which you are enrolled)

Internship Handbook

Internship Placement Agreement

You can download these documents from the Internship Resources page in Moodle.

PART C: Student Declaration

to be completed and signed by the Student

I have read in full and understand the following documents:

Internship Unit Outline for the course in which I am enrolled as per Part A above

Internship Handbook

Internship Placement Agreement

I acknowledge that I am required to complete all the assessments and meet all of the academic requirements as documented in the Unit Outline in order to successfully complete my Internship Unit.

I acknowledge that I must complete my Internship Placement hours prior to the conclusion of Trimester 3 and have all Workplace Supervisor Assessments submitted by the last day of Trimester 3.

I declare that the information provided above is true and correct.

 
Signature of the Student Print Name : Date Signed (dd/mm/yyyy):

Signature of the Student

Print Name:

Date Signed (dd/mm/yyyy):

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Appendix C

INSURANCE DOCUMENTATION

Appendix C INSURANCE DOCUMENTATION PLACEMENTS 2015 I INSURANCE DOCUMENTATION File: Internship_M Handbook 2015 Date:

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