PowerPoint Lesson 2

Formatting and Modifying

Presentations
Microsoft Office 2010
Fundamentals

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Objectives
Create a new blank presentation.
Use a template to create a new presentation.
Format text and paragraphs.
Check spelling.
Find and replace text.
Apply themes.
Customize slide masters.

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MS Office 2010 Fundamentals

Vocabulary
alignment
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characters
font

slide

master
template
themes

font

styles
Format Painter
layout masters
point size
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MS Office 2010 Fundamentals

Introduction
PowerPoint
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lets you format text and

paragraphs and use tools such as the
spelling checker and the Find and Replace
feature.
In addition, you can tailor your presentation
by applying themes and customizing slide
masters.

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MS Office 2010 Fundamentals

Creating a New Blank Presentation

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Create a new blank presentation by choosing New on the File

tab and then clicking the Create button with the Blank
presentation icon selected.

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MS Office 2010 Fundamentals

Creating a New Blank Presentation

(continued)

New blank presentation

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Creating a New Presentation with a

Template

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A template is a sample presentation that provides a

pattern or model that you can follow to create your
own presentation.
PowerPoint includes templates for many common
types of presentations.
A presentation template contains a group of slides
with a common theme and background style as well
as suggestions for content that is standard for a
particular type of presentation.

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MS Office 2010 Fundamentals

Creating a New Presentation with a

Template (continued)

PowerPoint includes many templates that come already

installed. More templates are available online.

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Creating a New Presentation with a

Template (continued)

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When you have selected the template you want, you can
click the Create button or the Download button to open
the template.

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MS Office 2010 Fundamentals

Formatting Text

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The Font group is on the Home tab on the Ribbon

and contains buttons for formatting text.

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Formatting Text (continued)

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Changing Fonts and Font Sizes:

A font is the design of a set of letters and numbers.
Examples include:

Times New Roman, Arial, and Impact

Change Fonts using the Font menu

Fonts are measured in points. Examples include:

point, 44

point

24 point, 36

Change font size using the Font Size menu

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Formatting Text (continued)

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Applying Font Styles and Effects:

Font styles are the variations in the shape or weight
of a fonts characters. Examples include.

Bold, italic, and underline

Font effects can be changed using the Font dialog

box or the Font group. Examples include:

Strikethrough, Text Shadow

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Formatting Text (continued)

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Clearing Formatting:
To remove formatting from selected text, you
perform the same steps you took to apply the
formatting, which effectively reverses the
formatting.
Use the Clear Formatting button
to remove
all formatting from selected text.

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Formatting Text (continued)

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Copying Formats Using the Format Painter:

The Format Painter can save you time by allowing
you to copy multiple formatting characteristics
from a section of text and then apply the same
formatting to other parts of the presentation.
Double-clicking the Format Painter button
allows you to paint the copied formatting to more
than one selection.

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Formatting Paragraphs

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The Paragraph group on the Home tab contains

buttons for changing paragraph formatting.

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Formatting Paragraphs (continued)

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Aligning Text Horizontally and Vertically:

Alignment is the position of text in relation to the
edges of a placeholder on a slide.
You can left-align, center, right-align, or justify text
horizontally within a placeholder.
The Align Text button
provides a menu of options
for aligning text verticallyat the top, middle, or
bottom of a placeholder.

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Formatting Paragraphs (continued)

Setting
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Line Spacing:
Line spacing is the vertical distance
between lines of text in a paragraph.
The Line spacing button
lets you
choose a common line spacing option.

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Formatting Paragraphs (continued)

Changing
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Text Direction:
The Text Direction button arrow
lets
you rotate text on its side or stacked
vertically.

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Formatting Paragraphs (continued)

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Formatting Lists:
Bulleted lists typically
use short sentences,
phrases, or
keywords.
Use the Bullets
button or the
Numbering button to
add or change bullets
or numbers.

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Checking Spelling

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PowerPoint automatically checks spelling as you

type and underlines words that might be
misspelled with a wavy red line.

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Checking Spelling (continued)

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You can right-click a word that has a wavy red

underline and see a shortcut menu with suggestions
for corrections.

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Checking Spelling (continued)

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You can also check the spelling in an entire

presentation with a single action using the
Spelling button in the Proofing group on the
Review tab.

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Checking Spelling (continued)

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PowerPoint displays the Spelling dialog box to

show you the error and suggest a correction.

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Finding and Replacing Text

The Find and Replace commands are used to
find and replace text.
The Find and Replace commands are located in
the Editing group on the Home tab.

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Finding and Replacing Text

(continued)
Use the Find command to search for a specific
word or phrase in a presentation.
Click the Replace button when you want to find a
word and then replace it with a new one.

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MS Office 2010 Fundamentals

Applying Themes
Themes are sets of formatting choices that
include colors, fonts, effects, and backgrounds
that were predesigned to work well together.
You can customize a theme using the buttons in
the Themes group.

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Customizing Slide Masters

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Each theme has its own slide master and a set

of layout masters.

Slide masters store information about the theme and

layout. When you make a change to the slide master,
the change is made to the entire presentation.
Layout masters store information about the fonts,
colors, effects, and layout of each type of slide layout.
Changes to individual slide layouts affect only slides
using that layout.

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Customizing Slide Masters

(continued)

In Slide Master view, PowerPoint displays the Slide

Master tab on the Ribbon.

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Summary

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In this lesson, you learned:

How to create a new blank presentation using Backstage
view.
Well-organized and attractive presentations can be
quickly created with templates.
How to apply character formats including fonts, font sizes,
font styles, and font effects using the buttons in the Font
group on the Home tab.
Paragraph formatting, such as alignment and line
spacing, can be changed using commands in the
Paragraph group on the Home tab.
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Summary (continued)

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How to use the Format Painter button to copy

existing formats to other parts of a presentation.
How spell checking works in PowerPoint.
How to find a specific word in a presentation and
replace it with a new word.
Themes change the entire presentations color
scheme, fonts, and effects.
Changes made to slide masters affect the entire
presentation.

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MS Office 2010 Fundamentals