Action Plan: Part II Data Coachs Plan

Goal/Purpose

Action/Activity

Time
Required

Materials

Time
Frame

Who will be
involved?

Plan the rollout of the

Using Data Process
(UDP) of Collaborative
Inquiry
Garner interest and
support of the Using
Data Process by the
school faculty

Meet with building

administrators to review the
goals and process of Using
Data Process (UDP).
Lead a presentation on
UDP.

2 hours

Coachs Guide;
CD-ROM

July

Data Coach;
Building
Administrators

1 hour

August
Pre-Planning

Data Coach;
School Faculty

Establish a school-wide
data team
Clarify the Data Teams
Purpose and Roles and
Responsibilities

Meet with leadership team

to establish a data team(s).
Activity 1.3
Clarifying the Data Teams
Purpose and
Responsibilities

1 hour

Task 1 Slides;
Handout 1.1: Using
Data Process
Overview;
Handout 1.2: The
Using Data Process
Components and
Tasks;
Handout 1.3: Using
Data Gets Results
Coachs Guide

August
Pre-Planning
Early September

Data Coach;
Leadership Team
Data Coach;
Data Team

Early September

Data Coach; Data

Team

Establish Collaborative
Norms

Activity 1.4
Establish Collaborative
Norms

30 minutes

45 minutes

Handout 1.4:
Launching the Data
Team Planning
Template
Handout 1.5: Data
Team
Responsibilities
Handout 1.4:
Launching the Data
Team Planning
Template;
Handout 1.6:
Norms of

Collaboration;
Toolkit - Seven
Norms of
Collaboration
Build Data Literacy

Prepare data for use by

teacher and staff

2 hours

Assessment Data
Spreadsheets

Late August

Build Data
Literacy/Drill Down
into Aggregate CRT
data
Drill Down into
Disaggregated State
CRT Data

Examination of Data that

was used to complete the
School Strategic Plan

1 hour

Assessment Data
Spreadsheets

Early September

Grade levels examine the

percentages at each level
for their own students from
previous years test
administration
Grade levels examine
individual students results
from the prevoious years
administration of the CRT
and identify students who
are at risk and who are
close to moving to a higher
level (meets to exceeds)
Create data walls by grade
level and subject area to
allow for visualization of
data
Examine the first common
unit assessments from each
subject level to determine
strengths and weaknesses
of students in the current
grade level content
Grade level and subject

2 hours

Assessment Data
Spreadsheets
disaggregated by
grade level

Early to Mid
September

Grade level data

teams; School-wide
data team; Data
coach

2 hours

Assessment Data
Spreadsheets
disaggregated to
the student level,
stoplight
assessment data

Mid to late
September

Grade level data

teams; subject area
teams; Special
education teachers;
Data team members

3 hours

Assessment data,
chart paper,
markers, etc

Early to mid
October

Grade level data

teams;

2 hours

Common unit
assessment results

Mid-October

Grade level subject

area teams

2 hours

Student work from

Mid-October

Grade level and

Drill down into

disaggregated student
level data

Go Visual

Drill down into

Common Assessments

Examine student work

Data Coach;
Volunteers from
Data Team
Data Team

Brainstorm student
learning problems

Instructional Inventory

Set a student learning

goal
Pare down instructional
initiatives

Brainstorm additional
instructional initiatives

area teams will work

together to examine student
work created for the first
common unit assessments
and identify
Grade level subject area
teams will use the
assessment results along
with the data walls to
collaborate on a student
learning problem
Perform an inventory of the
Instructional initiatives
previously in place at the
school

Work as a team to set a goal

related to the previously
identified student-learning
problem
Examine the current
instructional initiatives and
eliminate the ones that do
not contribute to the
solution to the student
learning problem of
progress towards the
student learning goal
Work as a group to
brainstorm instructional
initiatives that might be
beneficial in solving the
student learning problem or

common unit
assessments

subject-area teams

2 hours

Task 9; stoplight
assessment data;
state assessment
data disaggregated
to the student level

Mid to late
October

Grade level and

subject area teams;
data team

1 hour

Instructional
Inventory chart
with instructional
initiatives and how
long they have been
in place as well as
who is in charge of
implementation
Identified student
learning problems;
instructional
initiatives inventory
Identified student
learning problems;
student learning
goal; instructional
initiative

Early October

Data Team;
Administration;
Data coach

Mid to Late
October

Data team; School

Strategic Plan team;
administration

Late October

Data team; SSP

team

Identified student
learning problems;
student learning
goal; instructional
initiative;

Late October

Data team; SSP

team

1 hour

1 hour

2 hours

in reaching the student

learning goal

Professional Learning
Development

Develop professional
learning opportunities top
share the new instructional
initiatives with the staff

2-3 hours

Professional Learning
Delivery

Deliver professional
learning courses to the staff
to teach them about the
instructional initiatives that
the SSP team and data team
chose to address the student
learning problem and goal
Classroom teachers will
implement the chosen
instructional initiatives in
their classrooms

3 hours

Implementation of
Instructional Initiatives

Classroom
walkthroughs

Members of the Data team

and the SSP team will
conduct periodic classroom
walkthroughs to ensure that
the chosen instructional
initiatives are being applied
with fidelity as well as to

ongoing

ongoing

Computer with
access to internet;
professional
resources on
instructional
strategies
Student learning
problem; student
learning goal;
information on
identified
instructional
initiative to be
added
Information about
chosen instructional
initiatives; lessons
for staff on
implementing
instructional
initiatives
Information about
implementing
instructional
initiatives;
materials required
to implement
instructional
initiatives
Classroom
walkthrough forms
(paper or online)

Late October or
Early November

Data Team;
Professional
Learning Team

Early November
(Election Day PL
day)

Professional
Learning Team;
Data Team;
Administration

Early to mid
November
through late
March

Classroom teachers;
Data Team;
Administration

Ongoing from
mid November
through late
March

Data team
members; SSP team
members;
administration

Examine new
assessment data for
success

Professional learning

Examine results of new

CRT assessments

Celebrate
success/recalibrate
goals/determine next
steps

look for additional

strategies and tactics that
could be shared with other
teachers
Examination of new
common unit assessment
data to identify the
successes and failures of
the newly implemented
instructional initiatives to
determine which parts
should continue and which
should be augmented or
abandoned
Meet with the staff to
debrief on results of
instructional initiatives and
reinforce the parts of the
instructional initiatives that
would remain and retrain
on parts that would be
changed
Examine the results of new
state CRT assessments to
look for successes and
improvements and to
determine if the
instructional initiatives
helped to remedy the
student learning problems
or meet the student learning
goals
The whole staff will gather
to celebrate the successes of
the instructional initiatives
in meeting the student

2 hours

Common unit
assessment results
from early second
semester

Early February

Data Team; SSP

team;
Administration

1 hour

Results from
examination of
common
assessments

Mid to late
February

Data team; SSP

team;
Administration;
Professional
Learning team

2 hours

Results from newly

administered state
CRT assessments;
copies of student
learning problem
and student
learning goals

Early to mid May

Data team; SSP

team;
Administration

2 hours

Results from newly

administered state
CRT assessments;
student learning

Late May (fullstaff faculty

meeting during
post-planning)

Administration;
Data team; SSP
team; Data coach

learning goals or solving

the student learning,
recalibrate the goals for the
coming year and decide on
next steps

problem; student
learning goal