ACE

Lecture Series Outline

Purpose- The Ambassadors for Community Engagement (ACE) have come together under the direction
of our Dean, Dr. Gary Lacy for the purpose of creating community engagement opportunities that will
foster positive relationships with the members of the surrounding community as well as to provide an
additional avenue to recruit new students and drive enrollments. In order to achieve our goal we will
invite current students, faculty/staff, local businesses, community agencies, and local residents to
participate and ultimately come to find the resources provided by Empire State College-Hudson Valley
Center as an essential benefit for the members of the surrounding community.
The Ambassadors for Community Engagement (ACE) Team
Dr. Gary Lacy
Dr. Martin Wortman
Dr. Michael Parsons
Dr. Arlene Rider
Jen Spitz
Stacey Gallagher
Christine Leake
Program Flow Chart

Lecture Series
Program Design &
Logistics

Internal
Engagement IP

Event Planning IP

Secure speakers

Community
Outreach IP

Event (Operations)

Design Collaterial
Materials

Communications
IP

Evaluate/Modify

ACE
Lecture Series Outline
Program Itinerary, Assignments & Timeline
Lecture Series Design-Nov.
Team effort
Secure Speakers-Dec./Jan.
Gary/Jen/Christine/Arlene/Michael
Design Materials-Dec.
Arlene/Christine
Edit-Team
Communications-Jan./Feb. In Progress
Gary/Christine/Jen works w/Sue Mc Fadden
Sue Mc Fadden/Jen/Christine/Gary-Printing/Emails/Media Releases/Social Media & Digital
Marketing
Community Outreach-Feb. In Progress
Christine/Martin work with Bill R. to get local list for business email blast 2/4-2/10
Jen outreaches Lisa Mahoney-Corporate Partnerships 2/3
Stacey connects with local community calendars-get on the calendar 2/4-2/10
Michael, Arlene, and Gary outreach to (personal) local connections with pdf flyer
Christine will utilize social media, telephone, and community visits to promote series 2/3-2/19
Internal Engagement-Feb./March/April/May
Team collaborates with faculty and staff with pdf of event collateral (begin once pdf is received)
2/4-2/7
Gary/Martin sends email to faculty encouraging them to outreach to their students personally
(with pdf) 2/4
Arlene will work with Renata to have series listed on internal web page 2/4-2/10
Hang flyer/mailers internally at each center (Team) 2/12
Event Planning -Feb./March/April/May

Christine collects/organizes RSVPs and types evening programs 2/4-2/19

Christine and Gary develop "Bring a Friend" Raffle 2/4-2/19
Arlene & Michael work with Gary for food and Hartsdale logistics (begin seeking estimates w/o
2/3/14)
Jen & Martin choose/recruit faculty for "Faculty Info Table" 2/4-2/19
Stacey works with students/staff to arrange for student art exhibit and tours (Hartsdale) 2/4-2/19
Event (Day of) Operations- Feb./March/April/May
Team runs the operation-all team members in Hartsdale 2/19 by 5 pm (quick team mtg)
Stacey and her student team meet and greet at the door (coats, programs, tours, seating)
Faculty Info Table (at the door)
Opening remarks and speaker introductions: Gary and Martin
Keynote begins
Christine sets up "break out rooms" & book sales tables and helps team w/ assignments
Michael and Arlene run refreshments (set up, coordination, and serving)
Jen provides coverage in "keynote" room and then at Faculty Table (reg.info as they leave)
Stacey and her team of students are prepared to escort and direct to break out sessions
Team clean up
Evaluate- Feb./March/April/May
Team meeting after each event to evaluate, modify, and plan

ACE
Lecture Series Outline
Event Dates & Speakers (Hartsdale)
February 19th 7-9 pm- Joe Washington (Musician), David Fullard, Cathy Leaker, and Francis Boyce
March 27th 7-9 pm -Mike Bennett (Radio Personality/Author) Dont Pay the Ransom
April 30th 7-9 pm -Walter Dean Myers (Award Winning Author)
May 28th 7-9 pm -Dr. Miriam Tatzel (Author/Professor)-Positive Psychology and break out with April
Dearden (Author/Business Owner/Trainer) The New Normal Lifestyle
***Team Assignment: We still need at least one break out session for March and April. Please email
your thoughts and ideas as soon as possible. Please note, these speakers will not be included on the
mailer.

Community Engagement-Outreach Plan

Feb. The following message was extracted from the Exchange and will be used to post on Facebook
(personal pages), Linkedin, Twitter, etc. Please feel free to post and share with all you know (i.e. Six
degrees of separation). The more touch points we provide the greater the visibility and reinforcement
to action. In addition to the efforts by David Henehan (press releases, etc.), Sue Mc Fadden (print
materials and email blasts), HVC Faculty (email blasts and personal invitations), ACE (personal social
media posts and community contacts), Stacey (community calendars), Gary, and Christine will embark
on community visits the week of 2/10/14. Our goal is to fill Hartsdale (Capacity: 40 people). If we exceed
our goal we will move to a larger location (lets hope).
Ambassadors for Community Engagement Lecture Series
The Ambassadors for Community Engagement lecture series begins with Black History Month. This first of
the ACE lecture series will feature keynote speaker Joe Washington, a Metropolitan New York Center
faculty mentor emeritus and jazz historian. Breakout sessions will be facilitated after Washingtons
remarks.
February, 19th beginning at 7 p.m., the event, sponsored by Empire State College-Hudson Valley Center,
takes place at 200 North Central Ave., Hartsdale, NY and is free and open to the public! Refreshments
will be served. RSVP today to Christine Leake, ACE Coordinator 845.517.1294 x 3421
"Bring a Friend" and be entered into our Raffle (you and the friend must RSVP).