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Kent Limmuel B.

Tan

BSA V

Case Analysis for BA 184.1 - COMPUTER-BASED ACCOUNTING SYSTEM


Case 1: Walker Books Inc.
Internal Control Weaknesses:
Purchase System

The purchasing agent should have not be the one in charge to monitor
the level of books/inventory available. There should have been a
personnel assigned for inventory control and the one that would
authorize or generate the purchase order.
The receiving dept. clerk should have been checking the goods for
possible defect or difference in quantity upon unloading the goods. It is
not enough that the clerk just reconcile the packing slip and purchase
order.
The accounts payable department should not be the one reconciling the
purchase order and the invoices at the same time recording it to the
general ledger and in the subsidiary ledger.
The AP Department should reconcile the quantity and price of the
books to its PO, its Receiving Report and the Suppliers Invoice.

Cash Disbursements System

There are no supporting documents or a valid vendor file present when


signing and distribution of the check happens.
The sales invoice should not be treated as trash or destroyed.
The Accounts Payable clerk should not be the one who prepares the
amount due as per the invoice. There should have been proper
segregation of duties to avoid possibility of fraud.

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