S dng email (MS Outlook)

cho mc ch hc tp, nghin

cu khoa hc v ging dy mt vi gi

V-Tng Anh
Khoa Mi Trng v Ti Nguyn Thin Nhin
vtanh@ctu.edu.vn, 098 2163848
August 2011

C s php l
Ch th s 34/2008/CT-TTg ngy
03/12/2008 ca Th tng Chnh ph
v vic tng cng s dng h thng
th in t trong c quan nh nc
Thng t s 07/2010/TT-BGDT ngy
01/3/2010 ca B GD&T quy nh v
t chc hot ng, s dng th in
t v trang thng tin in t ca cc
c s gio dc i hc

Tnh hnh trin khai

HCT cp cho tng sinh vin (tt c cc
bc hc) a ch email mang tn min ca
trng (@ctu.edu.vn) t kh lu
Cu hi t ra:

Cp a ch email h lm g?
Nhiu thy c ngn ngi s dng email
trong ging dy v ang qu ti vi lng
email ang nhn hng ngy

Li ta v mc tiu
Bi ny nhm gi cch s dng
email trong hc tp, NCKH v ging
dy qua kinh nghim ca ring ti
Do , chc chn cn nhiu cch s
dng hiu qu khc m bn c th tm
thy trn internet
Cc thng tin cung cp cho bn c
da trn nn tng ca phn mm qun
l email Outlook 2010.

Ni dung chnh
1. Cu trc, t chc, v nghi thc x giao
trong email
2. Cch t chc/qun l email: tt c ti
khon tp trung mt ni, v qun l
theo ch
3. T ng ha trong vic x l cc email
n: cch to ra cc b lc
4. Dng email nhc nh cng vic
(hp, dy, d seminar, hi tho, v.v)
5. Lm ch thng tin email: lu tr v truy
tm email nhanh

Cu trc v cc thnh phn

chnh

Cu trc v cc thnh phn

chnh

Hp thoi son th:

From: a ch email ngi gi th (chnh mnh), bao
gm t nht l 1 ti khon
To: a ch email ngi nhn th
Cc: a ch email ngi ng nhn th
Bcc: a ch email ngi ng nhn th, nhng n
danh
Subject: tiu th
Send: gi th
Attachment (hay attach file): (tp tin) nh km
High Importance: nh du email quan trng
Signature: ch k

Cu trc v cc thnh phn

chnh
Sau khi ly mail v Outlook, ta s c ty chn:
Lu ton b cc emails ly trn server
Xa ton b cc emails ly trn server

C th c, tr li offline cc emails nhn

(v khng phi lc no, bt c u cng c
internet)
Khi c kt ni n internet, emails tr li
trc s c gi i
Do tp trung mt ni, thao tc tm kim s
n gin hn

Nghi thc x giao trong

email (1)
Theo ngy thng, ti khon email ca bn s b qu ti,
v vic phn loi email tr nn quan trng hn bao gi
ht
Suy ngh cn thn ai s nhn c th ca bn
Lch s! Hy chc chn rng email ca bn bt u vi
tn m bn ang vit v kt thc bng mt li cho v
tn (y ) ca bn. Li cho lun ng ngha vi s
knh trng
KHNG S DNG ALL CAPS! ALL CAPS lm cho ngi
nhn tng rng bn ang la ht. CAPS ch dng nhn
mnh iu g trong cu, KHNG PHI cho c cu
Dao nao cung la dao: hy b du ting Vit
Lun s dng subject: cho php ngi nhn bit nhanh
chng nhng g c cha trong email, v s gip h
qun l email ca h c hiu qu

Nghi thc x giao trong

email (2)
Khi gi (cc) tp tin nh km, lun m t
ngn gn ni dung (cc) tp tin nh km
Khi gi tp tin nh km ln, hy nn tp tin
trc, v cnh bo ngi nhn v vic ny
Nu bn sn sng nhn email, hy tr li
email nhanh
Lun s dng ch k (t ng, xc lp
trc):
Ph hp vi nhiu i tng gi
Kim tra m bo rng ch k ch cha thng
tin hu ch
Nu ch k di hn 4-5 hng l qu di

Qun l nhiu ti khon

email
Bn c nhiu ti khon email? Outlook
c th qun l tt c cc ti khon
email c giao thc POP3/SMTP v IMAP
(CTU mail v Gmail)
Li ch: khi bn gi v nhn email,
Outlook s thc thi vic ny ng hi
trn tt c cc ti khon emails
Chn mt ti khon email lm ti
khon mc nhin khi khi to email

Qun l email theo ch

Bi cnh: mi ngy bn nhn nhiu
email v nhiu ch /cng vic khc
nhau:
Cc qung co ca cc sn phm bn a
thch
Cc thng tin t cc forum/mailing lists/news
feeds, v.v thuc chuyn ngnh ca bn
Emails ca trng, khoa, b mn
Emails ca sinh vin np bi theo yu cu
mn hc

Qun l email theo ch

Gii php: sp xp emails theo ch
Thc cht, y l cc th mc thuc th
mc gc mang tn Inbox trong Outlook
Cch to mt ch (th mc)
Sp xp emails vo trong cc ch
tng ng: ko v th (drag and drop)
Thc hnh

T ng ha trong vic x l
emails
Bi cnh: bn to ra cc ch (th
mc) trong Inbox ri, nhng thao tc drag
and drop mi bun, chn lm sao li d
sai st
Gii php: thit lp b lc, hay ni cch
khc l xc lp lut chi (rule)
cho
Lc th t ng khi
Outlook
th n theo iu
kin

Cc th tha iu
kin, x l theo yu
cu sau

T ng ha trong vic x l
emails
Cch thc hin: chn Tools - Rules
and Alerts trn thanh menu, nhn
vo New Rule...
Bn cng c th click phi chut vo
email c th no , v thit lp b
lc mi cho email c chng loi
Thao tc

Dng emails nhc nh cng

vic
Cch thc hin t 1 email bt k:
chn Follow-up - reminder
S dng Quick steps (Outlook 2010)
Thc hnh
Kt ni vi TD (optional)

Lm ch thng tin emails

Cng ngy cng c nhiu emails tch ly
vo inbox
Email tr nn mt loi minh chng trong
cng vic (hay dy, hc, nghin cu)
hng ngy (ngoi bn lu trn server)
Vic tm ra thng tin cn thit trong thi
gian ngn nht l ti quan trng
Bn thn Outlook (2007/10) c tnh
nng index emails truy tm nhanh

Lm ch thng tin emails

Phn mm:
Nhiu nhng hu ht cha hon ho
Xobni, Lookeen, Google Desktop,
Copernic, v.v
http://desktop.google.com/enterprise/in
dex.html
Ch n thi gian ch mc (indexing)
Ch n mt s c php khi tm kim
(to:, from:, cc:, subject:, filetype:, xxxxx
yyy, v.v)

Chc qu thy c cng

cc ng nghip
khai thc emails hiu qu
hn!
Thn cho!