BTEC

2012
Unit 1 The Online World

Name: .

Lesson4OnlineDocuments

Starter
a.Whatdoesuploadmean?
b.Whatdoesdownloadmean?
c.Whatisanalgorithm?

a. move a file from one system to another e.g. from your computer to a web

page.

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b. Move files from a system your personal computer

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c. A mathematical stepbystep sequence used to work out calculations or carry

out instructions.

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1. Whatisthemostcommonmethodusedtocompressafile?Whatisthemostpopularprogram
usedtoachievethis?

One of the most common used methods to compress files is Zip files.

2.Whataretheadvantagesofusingonlinesoftwarepackages?

A)Allowsalotofpeopletosharethesamedocument.
B)Hasanautomaticbackup.
C)Youareabletoaccessitanywhere.

2. Howdoesanautomaticbackupwork?

Whenyousetuptheapplication,youenteranameforyourdeviceandselectthespecific
contenttypesorlocationsthatyouwanttobackup.Automaticbackupisturnedonwhen
youselectatleastonefilewhensettingupthebackup.

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BTEC 2012
Unit 1 The Online World

Name: .

...................................

BTEC 2012
Unit 1 The Online World

Name: .

3. Findoutthemeaningsofthesekeyterms:

Collaborative working:
When two or more people can work on the same document e.g. sharing documents.

Sharing documents:
Drop box because its where you can place your work for people to see.

Automatic backup:
When you lose your documents and lose them its a backup of your properties

4. Matchthefollowingfilepermissionstothecorrectsentence.

FullControl

Thisallowsuserstoretrieveadocument,read
it,editit,addanewdocumentordeleteor
archiveanexistingdocument.

ReadonlyAccess

Read/WriteAccess

Thisallowsausertolookatandreada
documentbutnotchangeit.

Thisallowstheusertolookatandreada
documentbutalsotomakechangestoit.

5. Writedownwhatpermissionseachofthesepeopleshouldhave.

Person

Permission

ComputerAdministrator

Fullcontrol

Teacher/Lecturer

FullcontrolorRead/writeaccess

Pupil/Studentusingashareddrive

Read/writeaccessorreadonly

BTEC 2012
Unit 1 The Online World

Name: .

6. Discusstheuseandcontrolofdocumentsonline,includingtheuseofonlinesoftwaretocreate
documents.

Software
Whatdoesitdo?
Advantages
Disadvantages
Google
Documents

Dropbox

GoogleDrive

Thisallowsyoutoshare
yourdocumentsonlineto
friendsandeditthem/write.

Allowsyoutoshare,edit
andreaddocuments
onlineandhave
collaborativework.

Youneedinternettoaccessit
anywhere.
Needanaccountaswell.

Allowspeopletodrop
documentsinatypeof
specialpocket.

Collaborativeworking
canbeusedand

Needadropboxaccountand
needsinternetconnection.

Allowsuserstosave
documents.

Savedocuments.

Needsinternetconnectionand
canteditwhatyouHaveworked
on.

Plenary
a.Whatisacommonformatforcompressingfiles?
b.Whataretheadvantagesofonlinedocuments?
c.Whatarethedisadvantagesofonlinedocuments?

a.

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b.

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c.

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BTEC 2012
Unit 1 The Online World

Name: .

7. Findoutthemeaningsofthesekeyterms:

Version Control a way of tracking changes to documents and making sure you are
working on the most up to date version.

Locked:
Only allowing one person at a time to access documents and edit them

File Permissions:
When the document is open by one person it will be locked to all other users.