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When planning programs with your residential population, it is in your best interest to utilize numerous funding resources available at
the University. The following is a summary of funding groups of which you should be aware in order to maximize the effectiveness of
your floor/hall's money.
Floor Funds/ISR Hall Council Funds
Source of funds
Each students University Residence Hall student fee is $8 per semester 100% of this money should be spent on students. The $8
per semester is allocated as follows:
$6 per semester goes directly into the hall account for the hall the student is assigned to
$2 per semester goes to the Central Residential Funding Board (CRFB) for allocation
The funds are to be used for educational, social, cultural, and recreational purposes. Each hall has its own mechanism for distributing
funds to RAs, residents, and hall groups for programming.
Limitation on the use of funds
Hall Group/Hall Council funds may be used in payment for purchases or services rendered for the exclusive benefit of the students in
that respective hall, provided the expenditures are in compliance with the University rules/regulations, as well as approved by the
AC/RD(s).
Funds may not be used for:
1.
Projects in violation of Illinois law or University rules/regulations.
2.
The exclusive personal benefit of any one individual.
3.
The support of any off-campus political effort or organization.
4.
Donations to any charity (Student accounts can only purchase food, clothing, games, etc. through fundraisers. Collections
through food and clothing drives are acceptable. Student accounts cannot be used directly for purchasing donations for
community service agencies.)
5.
Investments in any corporation or off-campus business activity.
Obtaining these funds
In ISR the hall council is in charge of hall funds. Anyone interested in requesting funds from ISR must complete an ISR One Time
Programming Request (www.illinois.edu/goto/isrfinance). The form must be submitted by 5 PM on the day of the hall council
meeting. Individual(s) requesting are encouraged to attend the meeting and provide a brief overview of their request, the more money
you are requesting the more strongly you are encouraged to attend the meeting. At that time, hall council will vote on the request and
can choose to: grant the full request, grant part of the request, or deny the request. Typically, large requests for funds are granted if
other funding sources are used (i.e. CRFB, SocEd).
Each RA was granted $125 in Floor Funds for the Fall Semester and $50 for the Spring Semester. Floor Funds are for each RA to use
for floor activities without having to request funds from hall council. Typical uses for floor funds include pizza parties, craft making
activities, etc. You still need to complete a D-card request to get the funds, and RDs reserve the right to deny requests.
Deposits
Please talk to your RD before beginning any program that would require the collection of money. DO NOT collect money from
residents. Residential Life has gotten out of the business of dealing with cash from students. All funds for this type of activity are
billed directly to student accounts.
Reimbursements
There will be no reimbursements. Save yourself from spending money they wont get back and plan ahead so you can use the Dcard or Food Delivery process.
Social Educational Funds
Requests for Social Education (SocEd) funds are made to the Resident Director. Social Education funds are available for social and
educational programs at the RD/AC's discretion. More information about this type of funding will be available from your RD.
The person who submitted the request, along with the RD of the hall being represented, receives an email with the CRFB decision.
This message also reminds you to submit the post-audit within seven days of the event's occurrence or the money will not be
transferred.
If you are denied, or receive a lesser amount than you requested and have questions for follow up, you can email
crfb@housing.illinois.edu with your questions.
Once your request is approved, you will work with your RD to make any needed purchases or arrangements.
You cannot re-allocate funds within a program after CRFB approval. (i.e. If you were approved for $300 for decorations and you
only spend $150 on decorations, you cant spend the other $150 on another part of the program.)
After the event, it is critical you submit the post-audit on time. You can submit the post-audit electronically through the CRFB
website, a copy of all receipts must be sent to the address listed in the e-mail from CRFB.
Once a month, at the end of the month, CRFB will transfer money from the CRFB account to the appropriate hall accounts.
Failure to submit a post-audit on time will result in a loss of funding, and the hall account will be responsible for the cost of the
program.
FUNDRAISERS
The RD and AC must approve all fundraisers, and the form must be filled out and approved at least 5 days before the event. Please work
with your RD in well in advance if you are thinking of planning a fundraiser.
FUNDING CRITERIA
While each source has its own guidelines for funding, there are many characteristics that may increase the likelihood of approval. Funding
approval may be based on whether the program is...
inclusive, practical, well-planned, fun, innovative, educational, unique, goal-based, creative, focused on social interaction, cost-effective,
presented by a knowledgeable person, well budgeted, funded by other sources, traditional
Keep these in mind as you plan your program and present the information to the funding source.
D/T/P-Cards
There are a couple different types of credit cards that the University produces. The most important one that you will use is the D-card.
To check out the ISR D-Card fill out the ISR D-Card Request Form (https://illinois.edu/fb/sec/7503310). Requests for the D-Card
should be submitted 5 business days in advance and not the day you need it, as the Area Secretary/OA may not be able to arrange
check-out for you.
D-Card
D-Cards are the most common form of funding used by the student accounts in Housing. Any payment for individuals rendering
services from agencies outside of the University (i.e. County Market, Papa John's) can be made using D-cards with a few exceptions:
Alcohol
Vehicle Rentals
Online Purchases
Travel expenses
Gift cards
Staff development events
Purchases requiring contract
Payment for services
Personal use
Purchases over $250.00
D-cards are to be treated like a credit card. You CANNOT exceed $250 total for all transactions nor make multiple swipes at the same
vendor. If you go over even by $0.01 the amount approved for your purchases then put stuff back.
Please talk with your RD when making purchases from University Vendors (examples below) these involve inter and intra
departmental charges and D-Cards cannot be used. You will still fill out a D-Card request form, but your RD will arrange for fund
transfers.
The Ice Rink
Campus Recreation (Ex: intramural sport registrations, BodyWorks, etc.)
Krannert Center for the Performing Arts
Printing Services at the University
FOOD PURCHASES: Please submit a Food Delivery Request Form when using funds for food purchases from a restaurant. Your
RDs office assistant will make your order and setup delivery for you. You will receive confirmation when the order has been placed.
DO NOT complete a D-card request form.
the funds can be tracked. Filling out a D-card request form and marking this purchase will utilize the p/t-card DOES NOT qualify
as asking to use the p/t-card and will result in your purchase not being approved.