Adopted: May 7, 1996

Revised: June 3, 2002

September 19, 2005
November 20, 2006
June 15, 2009
September 8, 2009
June 4, 2012

District 77 Policy 902

August 11, 2014

902 USE OF SCHOOL DISTRICT FACILITIES AND EQUIPMENT

I.

PURPOSE
The purpose of this policy is to provide guidelines for community use of school facilities
and equipment.

II.

GENERAL STATEMENT OF POLICY

The school board encourages maximum use of school facilities for community purposes
if, in its judgment, that use will not interfere with use for school purposes.

III.

IV.

SCHEDULED COMMUNITY EDUCATION CLASSES AND ACTIVITIES

A.

The Community Education Recreation Department shall be charged with the

process of scheduling rooms and special areas for community education classes
and activities planned to be offered during each session.

B.

Procedures for providing publicity, registration and collection of fees shall be the
responsibility of the Community Education Recreation Department.

C.

Registration fees may be structured to include a prorata portion of costs for

custodial services that may be needed.

GENERAL COMMUNITY USE OF SCHOOL FACILITIES

A.

Priorities
Priorities for use of school facilities shall be as follows:
First Priority
Second Priority
Third Priority
Fourth Priority
Fifth Priority

District 77 School Activities

District 77 Community Education Activities
Community Governmental Activities
Nonprofit and Public Service Organizations
(Civic and Religious)
Commercial and Individual Users
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B.

Scheduling of Facilities
All requests for the use of district facilities during non-school hours are to be
submitted to the Community Education Recreation Department except that all
facility usage during non-school hours by Junior/Senior High extra-curricular
programs should be scheduled through the respective Activity Directors.

C.

Rates and charges for the use of school facilities shall be uniformly made to all
organizations according to the rate schedule. If extra services for custodial and
maintenance personnel are required, an additional fee covering the cost of these
services will be charged to the organization. Requests for rate adjustments for use
of facilities in excess of four hours will be approved by the Superintendent.

D.

Rates and charges for the use of facilities are to be made payable to Independent
School District No. 77. Payments are payable in full within 30 days of the billing
date.

E.

If a school cafeteria or kitchen is rented, and use of kitchen equipment is

requested, one or more members of the regular Food Service staff must be on
duty. The fee for such services shall be charged in addition to the regular rental
fee.

F.

A "good will" collection will be considered the same as an admission charge when
determining the rental charges.

G.

No organization from outside the District will be permitted to rent school facilities
without local sponsorship. The term "local sponsor" will apply to an organization
located in District 77 which is functioning for civic good or any well-established
commercial or business firm.

H.

Organizations exempted from the rental fees area as follows:

(1)
(2)
(3)
(4)

District 77 Parent-Teacher Organizations

District 77 Scouting Groups
District 77 Campfire Groups
District 77 4-H Groups

Use of swimming pools is not included in the facilities to be offered free of

charge. Also, a charge will be made for any extra services provided by custodial
and food service staffs.
I.

Any organization will be held fully responsible for any damage or defacement to
school property and equipment, as well as any lost equipment.

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V.

J.

The School District shall furnish the operators for the stage/auditorium
equipment and for the scoreboard in the gymnasium. The fee for such operators
will be in addition to the rental fee for the facilities.

K.

The School District shall determine control of the concessions at all activities on
the school grounds or premises.

L.

Commercial dances are not permitted in any of the buildings.

M.

Commercial activities designed primarily for their advertising values such as

display of goods or equipment, or actual sales for private profit, will not be
permitted.

N.

If the Planetarium is rented, the Planetarium Director must be present. The fee for
such services shall be charged in addition to the regular rental fee.

O.

All School District buildings are latex, alcohol/chemical, weapon, and tobacco
free.

RENTAL FEES
A rental fee schedule and payment policy shall be presented for review and approval by
the school board. The fee may include the cost of custodial, food service,
stage/auditorium, and supervisory service if deemed necessary.

VI.

USE OF SCHOOL EQUIPMENT

Except for Community Education Department equipment expressly purchased for use by
the community, no school equipment shall be removed from the school premises for
personal use.
District 77 tables and chairs may be used without cost by other organizations which
provide direct services to District 77 (i.e., YMCA, Chamber of Commerce, service clubs,
et cetera).
Exceptions to this policy may be made by a school administrator only after agreement
from the Superintendent of Schools.

VII.

RULES FOR USE OF FACILITIES AND EQUIPMENT

The school board expects members of the community who use facilities and equipment to
do so with respect for school district property and an understanding of proper use.
Individuals and groups shall be responsible for damage to facilities and equipment. A
certificate of insurance may be required by the school district to ensure payment for these
damages and any liability for injuries.

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Legal References:

Minn. Stat. 123B.51 (Schoolhouses and Sites; Access for Noncurricular

Purposes)

Cross References:

District 77 Policy 801 (Equal Access to Facilities of Secondary Schools)

District 77 Policy 901 (Community Education)

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Mankato Area Public Schools

RENTAL SCHEDULE
Charges for hourly use shall be made on a pro-rated basis. Personnel charges, when required,
are in addition to the hourly rates. Personnel charges are assessed when rental request is
processed. Requests for rate adjustments for the use of facilities in excess of four hours may be
approved by the Superintendent or his/her designee.
AUDITORIUMS
Junior/Senior High School East and West Large Auditorium
Commercial ......................................................... $72 per hour
Dress rehearsals ....................................................$29 per hour
Use of grand piano (concert use) tuning extra ..............$14 per hour
East #2 & #3, Garfield, Franklin or Lincoln School Auditorium
$29 per hour
Dress rehearsal ....................................................$18 per hour
All auditoriums
Set up and take down .............................................$36 per hour
Lights and Sound ..................................................$9.50 per tech person
Stage Manager ...................................................... $25 per hour
GYMNASIUMS
Rosa Parks Elementary, Middle/Junior/Senior High Schools East, West,
Dakota Meadows Large Gymnasium
Local organizations ................................................$44 per hour
Non-local organizations-section tournaments .................$145 per session
One half (1/2) of gymnasium: .................................$28 per hour
Eagle Lake, Garfield, Hoover, Kennedy, Monroe, Lincoln Community Center, Franklin,
Jefferson, Roosevelt, Washington Schools .............................. $28 per hour
Youth and Adults with Disabilities Programs Gymnasium Rental Rate: Youth Sports and
Adult Disability Community Based Programs
Monday-Sunday use of gyms
Rosa Parks, East, West and DMMS Full Gym ...................$10 per hour
Rosa Parks, East, West and DMMS Half Gym ...................$5 per hour
Elementary and LCC Gyms ........................................$5 per hour
*Elementary and LCC Gym (VB) ..................................$10 per hour
*Rosa Parks, East, West & DMMS Full Gym (VB/Wrestling) ..$15 per hour
*Rosa Parks, East, West & DMMS Half Gym (VB/Wrestling) .$10 per hour
*PLEASE NOTE: cost difference is for use of volleyball nets and wrestling mats to create a
replacement fund for this equipment as public use contributes to the wear and tear on
equipment which requires earlier replacement.
SWIMMING POOLS
East or West Pool ............................................................ $55 per hour
(1-25 swimmers)
East or West Pool ............................................................ $65 per hour

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(26-50 swimmers)
East or West Pool ............................................................ $75 per hour
(over 50 swimmers)
CLIMBING WALL
East High School Climbing Wall Center ...........................................$88 (2 hour climb)
PLANETARIUM
2-Hour session ............................................................... $88 per session
CAFETERIAS/KITCHENS*
East High School use of room only ......................................$39 per hour
Dakota Meadows School - use of room only ............................. $39 per hour
West High School - use of room only .....................................$39 per hour
Eagle Lake use of room only .............................................$28 per hour
Franklin School - use of room and only ..................................$28 per hour
Garfield School - use of room only .......................................$28 per hour
Hoover School - use of room only ........................................$28 per hour
Jefferson School - use of room only ......................................$28 per hour
Kennedy School - use of room only .......................................$28 per hour
Monroe School - use of room only ........................................$28 per hour
Roosevelt School - use of room only .....................................$28 per hour
Rosa Parks School use of room only ....................................$28 per hour
Washington School - use of room only ...................................$28 per hour
Student Commons Area (East and Dakota Meadows) ..................$39 per hour
*Use of kitchen equipment requires district foodservice staff person at an additional cost.
CLASSROOMS AND OTHER AREAS
Regular Classroom ........................................................... $22 per hour
East High School Media Center ............................................$29 per hour
Vocal and Band Rooms .....................................................$29 per hour
FACS Rooms (Kitchen) ...................................................... $35 per hour
Mirror Rooms (Dance) ....................................................... $29 per hour
Wrestling Rooms ............................................................. $35 per hour
FOOTBALL FIELD
East and West with lights ..................................................$220 per event
East and West without lights ..............................................$83 per event
DMMS, East, West Practice Fields ........................................$20 per game/
$83 per day
Lights ........................................................................$10 per hour
EAST BASEBALL FIELD .........................................................................$20 single game/

$83 per day

DMMS & ANDERSON SOCCER COMPLEX ............................................$20 per game/
$83 per day/
TRACK
East and West ........................................................................$110 per session

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(Cost of Meet Manager will be added to rental charges)

AIR CONDITIONING
East, West, and Dakota Meadows ........................................$73 per hour
COMPUTER LABS
All Schools ....................................................................$61 per hour
Charges for hourly use shall be made on a pro-rated basis. Personnel charges, when required, are in
addition to the hourly rates. Personnel charges are assessed when rental request is processed. Requests for
rate adjustments for the use of facilities in excess of four hours may be approved by the Superintendent or
his/her designee.
All District 77 facilities are alcohol/chemical/weapon and tobacco free. Users agree to abide by
these terms or risk forfeiture of facility use immediately and for future use.

902-7