8/4/2015

JournalPostingMethods|DibyajyotiKoch:ABlogonOracleApplication

DibyajyotiKoch:ABlogonOracleApplication
Sharingmylearningfromanwonderfuljourney..

FewConceptsonGeneralLedger
FEBRUARY14,2011 1COMMENT
(HTTPS://IMDJKOCH.WORDPRESS.COM/2011/02/14/FEWCONCEPTSONGENERAL
LEDGER/#COMMENTS)

i
2Votes

FewConceptsonGeneralLedger
WhatisGeneralLedger?
TheOracleGeneralLedgeristhecentralrepositoryofaccountinginformation.Themainpurpose
ofageneralledgersystemistorecordfinancialactivityofacompanyandtoproducefinancial
andmanagementreportstohelppeopleinsideandoutsidetheorganizationmakedecisions.
GeneralLedgerAccountingCycle:
1.
2.
3.
4.
5.
6.
7.
8.

Openperiod
Create/reversejournalentries
Post
Review
Revalue
Translate
Consolidate
Review/correctbalances

9. Runaccountingreports

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9. Runaccountingreports
10. Closeaccountingperiod
WhatareSetofBooks?
Asetofbooksdeterminesthefunctionalcurrency,accountstructure,andaccountingcalendarfor
eachcompanyorgroupofcompanies.ItisreplacedbytheLedgerSetsinR12.
SetofBooksconsistsofthefollowingThreeelements
ChartofAccounts:COAcanbedesignedtomatchtheOrganizationalStructureand
dimensionsofthebusiness.
Currency:GLenablestodefineonecurrencyasFunctionalCurrencyanduseothercurrencies
fortransactions.
Calendar:Calendarhastobedefinedtocontroltheaccountingyearanditsperiods.
TypesofJournalEntries:
WithinOracleGeneralLedger,youcanworkwiththefollowingtypesofjournalentries:
ManualJournalEntries
Thebasicjournalentrytypeisusedformostaccountingtransactions.Examplesinclude
adjustmentsandreclassifications.
ReversingJournalEntries
Reversingjournalentriesarecreatedbyreversinganexistingjournalentry.Youcanreverseany
journalentryandpostittothecurrentoranyfutureopenaccountingperiod.
RecurringJournalEntries
Recurringjournalentriesaredefinedonce,thenarerepeatedforeachsubsequentaccounting
periodyougenerate.Youcanuserecurringjournalentriestodefineautomaticconsolidatingand
eliminatingentries.Examplesincludeintercompanydebt,baddebtexpense,andperiodic
accruals.
MassAllocations
MassAllocationsarejournalentriesthatutilizeasinglejournalentryformulatoallocatebalances
acrossagroupofcostcenters,departments,divisionsorothersegments.Examplesincluderent
expenseallocatedbyheadcountoradministrativecostsallocatedbymachinelaborhours.
ForeignCurrencyConcepts:
ThethreekeyforeigncurrencyconceptsinOracleGeneralLedgerare:
Conversion
Conversionreferstoforeigncurrencytransactionsthatareimmediatelyconvertedatthetimeof

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Conversionreferstoforeigncurrencytransactionsthatareimmediatelyconvertedatthetimeof
entrytothefunctionalcurrencyofthesetofbooksinwhichthetransactiontakesplace.
Revaluation
Revaluationadjustsliabilityorassetaccountsthatmaybemateriallyunderstatedoroverstatedat
theendofaperiodduetoafluctuationintheexchangeratebetweenthetimethetransactionwas
enteredandtheendoftheperiod.
Translation
Translationreferstotheactofrestatinganentiresetofbooksorbalancesforacompanyfromthe
functionalcurrencytoaforeigncurrency.
WhatareFinancialStatementGeneratorReports(FSG)?
OracleGeneralLedgersFinancialStatementGenerator(FSG)isapowerfulandflexibletoolyou
canusetobuildyourowncustomreportswithoutprogramming.Youcandefinecustomfinancial
reports,suchasincomestatementsandbalancesheets,onlinewithcompletecontroloverthe
rows,columns,andcontentofyourreport.Youcancontrolaccountassignments,headings,
descriptions,format,andcalculationsinadditiontotheactualcontent.Thereusablereport
componentsmakebuildingreportsquickandeasy.Youcancopyareportcomponentfromone
report,makeminoredits,thenapplythereportcomponenttoanewreportwithouthavingto
createanewreportfromscratch.
WhatisApplicationsDesktopIntegrator(ADI)?
ApplicationsDesktopIntegratorcombinesthepowerofOracleGeneralLedgerjournalentry,
budgeting,andreportcreation,submission,publishing,andanalysiswithinanExcelspreadsheet
environment.
JournalComponents:
EveryjournalentryinOracleGeneralLedgerhasthreecomponents.
Everyjournalentrybelongstoabatch.Youcreateabatchofjournalentriesbyenteringa
name,controltotalanddescriptionforthebatch.
Thisstepisoptional.Ifyoudonotenterbatchinformation,OracleGeneralLedger
automaticallycreatesonebatchforeachjournalentry,defaultingthenameandthelatestopen
period.
Alljournalentriesinabatchsharethesameperiod.
Enteringabatchcontroltotalanddescriptionareoptional.
Ifyoudonotenterabatchname,youmustrecallthejournalentrybydate.
BatchinformationisstoredintheGL_JE_BATCHEStable.
JournalHeaderInformation
Theheaderinformationidentifiescommondetailsforasinglejournalentry,suchasname,
effectivedate,source,category,currency,description,andcontroltotal.

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effectivedate,source,category,currency,description,andcontroltotal.
Grouprelatedlinesintojournalentries
Alllinesinajournalentrymustsharethesamecurrencyandcategory.
Ifnojournalentrylevelinformationisentered,OracleGeneralLedgerassignsadefaultname,
category,andthefunctionalcurrency.
HeaderinformationisstoredintheGL_JE_HEADERStable.
JournalLineInformation
Journallinesspecifytheaccountinginformationforthejournalentry.
Totaldebitsmustequaltotalcreditsforajournalentryforalljournalentriesexceptbudget
journalentriesandstatisticaljournalentries.
Descriptionforeachlinecanbeenteredoptionally.
InformationforjournalentrylinesisstoredintheGL_JE_LINEStable.
JournalPostingMethods:
Youhavethreemethodstopostjournalbatches.
BatchPosting:NavigatetothePostJournalswindowtopostagroupofjournalbatches.
(N)Journals>Post
ManualPosting:SelecttheMoreActionsbuttonfromeithertheJournalswindowortheBatch
windowtopostajournalbatchatthetimeofentry.Thisoptionisavailableonlyiftheprofile
optionJournals:AllowPostingDuringJournalEntryhasbeensettoYes.
Whenyoupostjournals,OracleGeneralLedgerpostsalljournalsinabatch.Youcannotpost
individualjournalentriesinabatch.
(N)Journals>Enter(B)MoreActions
AutomaticPosting:RuntheAutoPostprogramtopostjournalbatchesautomaticallybasedona
scheduleyoudefine.
(N)Setup>Journals>AutoPost
FILEDUNDERGENERALLEDGER TAGGEDWITHACCOUNTINGCYCLE,ADI,
APPLICATIONSDESKTOPINTEGRATOR,CONVERSION,FINANCIALSTATEMENT
GENERATORREPORTS,FSG,GENERALLEDGER,GL,JOURNALENTRIES,JOURNAL
POSTINGMETHODS,REVALUATION,SETOFBOOKS,TRANSLATION

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